Office Operations Manager

ASML is expanding its presence and engagement activities in Washington, D.C. The Office Manager provides dedicated on-site operational, administrative, financial, and event coordination ensuring the office runs efficiently and the team can remain focused on its strategic and advocacy priorities. This role will help transition the team from a shared office environment to a dedicated ASML office and will support a professional, welcoming, and operationally ready workplace for employees, executives, visitors, and external service providers.

Duties and Responsibilities:

• Coordinate day-to-day operations of the Washington, D.C. office and maintain operational readiness.
• Support the setup and ongoing operation of the dedicated office, including coordination with vendors, facilities partners, contractors, consultants, and other third-party service providers.
• Plan and coordinate office events, team initiatives, executive visits, and frequent visits by members of ASML’s Board of Management as part of the company’s rolling U.S. engagement plan.
• Coordinate meeting logistics, visitor support, schedules, materials, and other organizational requirements for in-person activities.
• Track the office budget, monitor expenditures, prepare routine reports, and maintain accurate financial and administrative records.
• Coordinate the timely processing of invoices and payments for contractors, consultants, vendors, and other third-party service providers.
• Perform assigned work in accordance with applicable internal policies, procedures, controls, and corporate governance requirements.
• Provide project coordination and administrative support for cross-functional activities and office-related initiatives.
• Identify operational needs, resolve routine issues, and escalate matters appropriately to support continuity and service quality.
• Build collaborative working relationships across the Washington, D.C. team and with internal and external partners.
• Perform other duties as assigned.

Education and Experience

• Bachelor’s degree preferred or an equivalent combination of education and relevant experience.
• Minimum of 10 years of relevant experience supporting office operations, administration, facilities coordination, events, budgets, vendors, or related activities in a corporate environment.
• Experience coordinating multiple workstreams, priorities, and stakeholders in a professional setting.
• Proficient expertise with Microsoft Office 365 programs.

Skills

• Excellent interpersonal and written and verbal communication skills, with the ability to work effectively with stakeholders at different levels of the organization.
• Strong collaboration and relationship-building skills.
• Strong organizational and project coordination skills, with the ability to manage multiple priorities simultaneously.
• High attention to detail and commitment to maintaining accurate records and completing work on time.
• Ability to exercise sound judgment, discretion, ownership, and accountability in a professional office environment.
• Ability to work independently while contributing effectively as part of a team.
• Ability to adapt to changing workloads and business needs.

Other information

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee routinely is required to sit; walk; talk; hear; use hands to keyboard, finger, handle, and feel; stoop, kneel, crouch, twist, reach, and stretch.
• The employee is occasionally required to move around the campus.
• Requires domestic and/or international travel dependent on company needs.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• The environment generally is moderate in temperature and noise level.
• Must be able to read and interpret data, information, and documents.
• Can observe and respond to people and situations and interact with others encountered in the course of work.
• This position is located on-site in Washington, D.C. On-site presence is required to support daily office operations and attend in-person work-related events, training courses, executive visits, and meetings, and to further support teamwork, collaboration, and innovation.

The current base annual hourly range for this role is currently:

Pay scales are determined by role, level, location and alignment with market data. Individual pay is determined through interviews and an assessment of several factors that that are unique to each candidate, including but not limited to job-related skills, relevant education and experience, certifications, abilities of the candidate and pay relative to other team members.

The Company offers employees and their families, medical, dental, vision, and basic life insurance. Employees are able to participate in the Company’s 401k plan. Employees will also receive eight (8) hours of vacation leave every month and (13) paid holidays throughout the calendar year. For more information, please contact the Recruiter or click on this link Compensation & Benefits in the US.

All new ASML jobs have a minimum application deadline of 10 days.

Inclusion and diversity

ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that inclusion and diversity is a driving force in the success of our company.

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Request an Accommodation

ASML provides reasonable accommodations to applicants for ASML employment and ASML employees with disabilities. An accommodation is a change in work rules, facilities, or conditions which enable an individual with a disability to apply for a job, perform the essential functions of a job, and/or enjoy equal access to the benefits and privileges of employment. If you are in need of an accommodation to complete an application, participate in an interview, or otherwise participate in the employee pre-selection process, please send an email to [email protected] to initiate the company’s reasonable accommodation process.

Please note: This email address is solely intended to provide a method for applicants to initiate ASML’s process to request accommodation(s). Any recruitment questions should be directed to the designated Talent Acquisition member for the position.