{"id":4181350,"url":"https://alion.io/job/assist-world-personal-assistant-operations-associate","title":"Personal Assistant & Operations Associate","company":{"id":668705,"name":"Assist World","domain":"assistworld.com","url":"https://alion.io/company/assistworld","size_band":"51-200","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":95,"open_postings":13,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":85,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["South Africa"],"countries":["ZA"],"hiring_countries":["ZA"],"hiring_countries_total":1,"salary":{"min":1200,"max":1540,"currency":"USD","period":"month","gross":null,"usd_annual":18480},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Airtable","optional":false},{"name":"Gmail","optional":false},{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-07-03T17:19:14Z","employer_posted_date":"2026-07-03","last_verified_at":"2026-11-12T17:30:00Z","board_verified":true,"closed_at":null,"days_open":132,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":132},"description":"We are a staffing agency recruiting on behalf of a leading life sciences investor who is seeking a proactive Personal Assistant & Operations Associate to become a trusted extension of their day-to-day operations.\nThis is far more than a traditional administrative role. You'll help create structure in both personal and professional life by managing complex schedules, coordinating healthcare, overseeing travel logistics, building efficient systems, and continuously improving workflows. As trust is established, the role is designed to evolve into Executive Assistant responsibilities and eventually Operations Management, making it an exceptional long-term career opportunity for someone looking to grow alongside a fast-moving executive.\nThe ideal candidate is organized, resourceful, emotionally intelligent, and genuinely enjoys helping others operate at their highest level.\nKey Responsibilities\nExecutive & Personal Support\nManage an ever-changing personal and professional calendar across multiple priorities\n\nCoordinate healthcare appointments and ongoing medical care for the executive and family members\n\nResearch and communicate with doctors, specialists, healthcare providers, and other service professionals\n\nSchedule appointments and ensure all commitments are accurately maintained within shared calendars\n\nCoordinate domestic and international travel, including flights, accommodations, transportation, itineraries, and contingency planning\n\nHandle confidential personal matters with discretion and professionalism\n\nOperations & Workflow Management\nBuild and improve systems that increase efficiency and reduce administrative overhead\n\nMaintain and organize information using Google Workspace, Airtable, spreadsheets, and other productivity tools\n\nDevelop standard operating procedures and documentation for recurring tasks\n\nAnticipate upcoming needs and proactively solve problems before they arise\n\nCoordinate projects and follow up on outstanding action items\n\nContinuously identify opportunities to streamline processes and improve operational effectiveness\n\nAdministrative Support\nConduct research on vendors, service providers, and new solutions\n\nTrack ongoing projects, deadlines, and priorities\n\nOrganize digital files, documentation, and operational records\n\nAssist with special projects and strategic initiatives as required\n\nRequired Qualifications\n3+ years of experience supporting executives, founders, entrepreneurs, or high-performing professionals\n\nExceptional organizational and project management skills\n\nStrong experience with Google Workspace (Docs, Sheets, Calendar, Gmail)\n\nExperience using Airtable or the ability to learn new systems quickly\n\nExcellent written and verbal English communication skills\n\nOutstanding attention to detail and follow-through\n\nAbility to manage multiple priorities with minimal supervision\n\nHigh degree of professionalism, confidentiality, and discretion\n\nPreferred Qualifications\nPrevious experience as an Executive Assistant, Chief of Staff, Operations Coordinator, or Personal Assistant\n\nExperience supporting executives in technology, venture capital, healthcare, consulting, or startups\n\nFamiliarity with process improvement and workflow optimization\n\nStrong spreadsheet and data organization skills\n\nExperience working remotely with U.S.-based executives\n\nWhat We're Looking For\nWe're looking for someone who genuinely enjoys creating order from complexity. You are naturally proactive, highly dependable, and take pride in anticipating needs before they become requests. You thrive on improving systems, solving problems, and making life easier for the people you support.\nSounds like you or someone you know?\nGet in touch, today!","description_format":"text","description_chars":3706,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"South Africa","iso":"ZA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Health Care"],"lifecycle":[{"event":"open","at":"2026-11-12T17:30:00Z"}],"visa":[],"liveness":{"score":17,"band":"cold","label":"Long shot","p_open":1,"p_active":0.465,"p_room":0.36,"age_days":132,"expected_fill_days":85,"reasons":["conf:1","agency","win:tail","crowd:"],"computed_at":"2026-11-12T19:29:18Z"},"pay":{"stated_usd_annual":18480,"is_top_pay":false},"html_url":"https://alion.io/job/assist-world-personal-assistant-operations-associate","json_url":"https://alion.io/job/assist-world-personal-assistant-operations-associate.json","meta":{"generated_at":"2026-11-12T19:29:18Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":41045,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":668705},"rest":"https://alion.io/mcp/rest/get_company?id=668705"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fassist-world-personal-assistant-operations-associate"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fassist-world-personal-assistant-operations-associate"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fassist-world-personal-assistant-operations-associate"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/assist-world-personal-assistant-operations-associate\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fassist-world-personal-assistant-operations-associate"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4181350}},{"tool":"search_jobs","arguments":{"company":"assistworld.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4181350},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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