{"id":3490966,"url":"https://alion.io/job/assist-world-personal-assistant-private-client-support","title":"Personal Assistant – Private Client Support","company":{"id":668705,"name":"Assist World","domain":"assistworld.com","url":"https://alion.io/company/assistworld","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":95,"open_postings":13,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":92,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"ET","utc_offset_min":-5,"utc_offset_max":-5},"hiring_geo_confidence":"inferred","locations":["Philippines","South Africa"],"countries":["PH","ZA"],"hiring_countries":["PH","ZA"],"hiring_countries_total":2,"salary":{"min":1000,"max":1400,"currency":"USD","period":"month","gross":null,"usd_annual":16800},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"HIPAA","optional":false}],"status":"live","first_seen_at":"2026-10-29T22:57:15Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-02T11:14:30Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"About the Role\nWe are seeking a resourceful, detail-oriented Personal Assistant to provide reliable day-to-day support to a busy professional who runs a specialist concierge psychology practice.\nThis position focuses on coordinating personal arrangements, managing appointments and liaising with external vendors and service providers. The successful candidate will help ensure that personal and professional commitments are organised efficiently, allowing the psychologist to focus on delivering care to patients.\nThe role requires someone who is comfortable working independently, communicating with a range of service providers and handling private information with complete discretion.\nKey Responsibilities\nManage personal and professional calendars, appointments and reminders.\nArrange medical, wellness and other personal appointments as required.\nCoordinate with external vendors and service providers, including stylists, hair\nprofessionals and other personal service providers.\nCommunicate with vendors by email, phone and text to arrange bookings, confirm details and manage follow-ups.\nResearch and coordinate services, appointments and other personal arrangements.\nOrganise schedules and ensure appointments run smoothly.\nManage correspondence and keep track of outstanding requests.\nAnticipate the client's needs and proactively resolve scheduling or logistical issues.\nMaintain accurate records of appointments, arrangements and important information.\nAssist with general administrative tasks and other ad hoc requests.\nIdentify opportunities to streamline recurring tasks using technology and automation.\nMaintain strict confidentiality when handling personal, professional and patient-related information.\nRequirements\nPrevious experience as a Personal Assistant, Executive Assistant or in a similar support role.\nExcellent organisational and time-management skills.\nStrong written and verbal English communication skills.\nConfidence communicating with external vendors and service providers by phone, email and text.\nA proactive approach to problem-solving and the ability to anticipate needs.\nExcellent attention to detail and the ability to manage multiple requests simultaneously.\nStrong computer skills and familiarity with Google Workspace and calendar management tools.\nHigh levels of discretion, professionalism and confidentiality.\nAvailability to work full-time during US Eastern Time hours.\nHIPAA certification, or willingness to complete certification before starting, given the\nwider healthcare environment in which the client operates.\nDesirable Experience\nExperience supporting a busy professional or high-profile individual.\nExperience coordinating personal appointments, wellness arrangements and external services.\nFamiliarity with AI tools, productivity software and workflow automation.\nExperience working alongside an Executive Assistant or administrative team, with a\nwillingness to collaborate and provide cover when needed\nThe Ideal Candidate\nYou are dependable, resourceful and naturally organised. You enjoy making life easier for the person you support, taking ownership of tasks and ensuring that every detail is taken care of.\nYou communicate confidently, adapt quickly when plans change and understand the importance of maintaining professional boundaries and discretion.\nThe client values someone who can work independently, anticipate what needs to be done and bring a calm, organised approach to a busy schedule.\nConfidentiality is essential. 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