{"id":3027064,"url":"https://alion.io/job/assist-world-remote-studio-administrative-assistant","title":"Remote Studio & Administrative Assistant","company":{"id":668705,"name":"Assist World","domain":"assistworld.com","url":"https://alion.io/company/assistworld","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":93,"open_postings":11,"ghost_share":0,"stale_share":0.091,"repost_share":0,"time_to_fill_p50_days":97,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":["Philippines","South Africa"],"countries":["PH","ZA"],"hiring_countries":["PH","ZA"],"hiring_countries_total":2,"salary":{"min":700,"max":800,"currency":"USD","period":"month","gross":null,"usd_annual":9600},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Claude","optional":false},{"name":"Google Workspace","optional":false},{"name":"QuickBooks","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-21T19:18:42Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-23T10:25:28Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Company Overview\nA boutique yoga and Pilates studio dedicated to helping its community move, breathe and feel their best. The studio runs around 250 classes a week, plus workshops, events and corporate classes taught at partner locations. It prides itself on a warm, personal client experience, from the first inquiry to long-term membership. The team includes studio management, a Sales Manager, graphic designers and an outside bookkeeping partner.\nRole Overview\nThe client is looking for an organized, dependable Remote Studio & Administrative Assistant to be the engine behind the scenes. You'll manage the inbox, keep records accurate, handle invoicing, support the Sales Manager, and take on light marketing so the team can focus on members and growth. This is a long-term role, not a short-term gig. The right person is a self-starter with a marketing and sales mindset, communicates warmly and confidently in English (including in team meetings), and takes ownership without needing to be micromanaged. The role starts admin-focused, and hours and responsibilities can grow as the studio grows.\nKey Responsibilities\nAdministrative & Operations Support (primary focus)\nManage the studio info inbox: sort, prioritize, respond to and flag messages. Monitor the Messenger AI platform.\n\nProcess bookings, packages, memberships and payments in Mindbody, and manage class schedules, waitlists and schedule changes.\n\nEnable and manage Zoom classes.\n\nHandle monthly corporate invoicing in QuickBooks for classes taught at partner locations (about one day a month).\n\nKeep client data, records and spreadsheets accurate and up to date, with organized files across all systems.\n\nHandle general data entry and research projects as assigned.\n\nClient Communication & Service\nRespond promptly and warmly to client and prospective-client inquiries by email and text.\n\nAnswer common questions about class schedules, pricing, memberships and promotions, keeping every touchpoint professional and on-brand.\n\nSales & Membership Support\nSupport the Sales Manager by keeping lead and client records current, logging inquiries and tracking follow-ups so no lead slips through the cracks.\n\nRun reports and send targeted emails, e.g. letting morning-class regulars know a new Wednesday morning class has been added.\n\nDo proactive outreach during sales cycles and drip campaigns through LoyalSnap, as directed by the Sales Manager.\n\nHandle admin follow-up (booking intro classes, sending confirmations, updating records) and prepare the information the Sales Manager needs for calls.\n\nWrite member-retention outreach to current members.\n\nLight Marketing & Social Media\nPost the daily class schedule using existing Canva templates and tag teachers to promote their classes.\n\nPromote workshops and events on Mindbody and social media, send follow-up emails, and check each event is staffed.\n\nRun giveaways and weekly testimonial posts on Instagram and Facebook, placing strong reviews into ready-made templates.\n\nSchedule and send member communications, reminders and promotions, and support email and retention campaigns.\n\nOnce settled in, help grow new programs through marketing and sales.\n\nSkills & Tools\nMinimum 3-4 years of experience in administrative support, virtual assistance, customer service or marketing/sales support.\n\nFluent, professional English, written and spoken, for U.S.-based clients. Confident and engaged on calls and in meetings.\n\nHighly organized, detail-oriented and reliable, with strong follow-through.\n\nSelf-starter who works independently, manages time well, and asks questions when unsure.\n\nA good eye for design when working in brand templates.\n\nTools: Mindbody, LoyalSnap, FitGrid, Attentive, Slack, Google Workspace, Canva, Instagram, Facebook, Zoom, QuickBooks (invoicing only), and Claude AI (training provided).\n\nNice to have: Mindbody or a similar platform (ClubReady, Momence); boutique fitness, wellness, yoga or Pilates background; light bookkeeping or data management; a genuine interest in health and wellness.\n\nReliable high-speed internet, backup power, and a quiet, professional workspace.","description_format":"text","description_chars":4116,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"},{"name":"South Africa","iso":"ZA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-21T19:20:10Z"}],"visa":[],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.516,"p_room":1,"age_days":1,"expected_fill_days":97,"reasons":["conf:0","agency","win:early"],"computed_at":"2026-10-23T05:54:15Z"},"pay":{"stated_usd_annual":9600,"is_top_pay":false},"html_url":"https://alion.io/job/assist-world-remote-studio-administrative-assistant","json_url":"https://alion.io/job/assist-world-remote-studio-administrative-assistant.json","meta":{"generated_at":"2026-10-23T12:56:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19190,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":668705},"rest":"https://alion.io/mcp/rest/get_company?id=668705"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fassist-world-remote-studio-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fassist-world-remote-studio-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fassist-world-remote-studio-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/assist-world-remote-studio-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fassist-world-remote-studio-administrative-assistant"}]}