{"id":2572873,"url":"https://alion.io/job/assist-world-virtual-executive-assistant-4","title":"Virtual Executive Assistant","company":{"id":668705,"name":"Assist World","domain":"assistworld.com","url":"https://alion.io/company/assistworld","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":95,"open_postings":16,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":114,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":["Philippines","South Africa"],"countries":["PH","ZA"],"hiring_countries":["PH","ZA"],"hiring_countries_total":2,"salary":{"min":700,"max":800,"currency":"USD","period":"month","gross":null,"usd_annual":9600},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false},{"name":"Gmail","optional":false},{"name":"Google Calendar","optional":false},{"name":"Google Workspace","optional":false},{"name":"OpenAI","optional":false},{"name":"Slack","optional":false},{"name":"WhatsApp","optional":false}],"status":"live","first_seen_at":"2026-10-14T21:02:39Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-19T20:25:05Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Company Overview\nThe founder of a wealth management firm with about 30 employees has a strong management team running day-to-day operations. The founder now operates at the board level, while also building a software startup and running a podcast. They speak at multiple conferences across the US and abroad, taking around 50 flights a year.\nRole Overview\nThe founder needs an experienced Executive Assistant to take ownership of the travel, conference, calendar, and inbox load. With several trips every month and a constant stream of conference deadlines (hotel bookings, registrations, speaker bios, slide deck submissions), they need someone who keeps everything organized in one place, stays one step ahead, and can answer \"what's the deadline for this again?\" in minutes over Slack or WhatsApp. The right person brings answers, not problems.\nKey Responsibilities\nBook and manage all travel end to end: flights, hotels, ground transport, and changes or cancellations when plans shift.\n\nHandle airline changes directly when needed, including working with priority airline loyalty lines on the founder's behalf.\n\nTrack every conference commitment and its deadlines: registrations, hotel blocks, speaker bio updates, and slide deck submissions.\n\nMaintain a shared travel and events tracker so dates, cities, confirmations, and deadlines are always easy to find.\n\nPrepare the founder before each trip with a clear brief: where they are going, what they are doing, and what is booked.\n\nManage the founder's calendar across businesses and keep it accurate and up to date.\n\nManage the founder's email inbox: triage, organize, flag what needs attention, and handle routine items.\n\nSend gifts to clients, partners, and contacts on the founder's behalf.\n\nSupport CRM upkeep for the software startup.\n\nUse AI tools daily to work faster and keep shared documents organized.\n\nWork behind the scenes. There is no client-facing or phone work apart from occasional airline calls.\n\nSkills & Tools\n3-4+ years of Executive Assistant experience, ideally supporting a founder or frequent traveler.\n\nStrong travel management experience, including complex multi-city and international itineraries.\n\nDaily, confident use of AI tools: Claude, ChatGPT/OpenAI, and coding assistants (a plus).\n\nGoogle Workspace (Gmail, Google Calendar, Drive, Docs, Sheets).\n\nSlack and WhatsApp for day-to-day communication.\n\nSecure, shared credential management tools (e.g., 1Password).\n\nCRM experience; modern relationship management platforms are a plus, but any CRM background will transfer.\n\nHighly organized, detail-oriented, and proactive. Solves problems and comes back with options, not questions.\n\nExcellent written English and fast, reliable communication.","description_format":"text","description_chars":2728,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"},{"name":"South Africa","iso":"ZA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-14T23:20:47Z"}],"visa":[],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.516,"p_room":1,"age_days":4,"expected_fill_days":114,"reasons":["conf:1","agency","win:early"],"computed_at":"2026-10-19T05:45:15Z"},"pay":{"stated_usd_annual":9600,"is_top_pay":false},"html_url":"https://alion.io/job/assist-world-virtual-executive-assistant-4","json_url":"https://alion.io/job/assist-world-virtual-executive-assistant-4.json","meta":{"generated_at":"2026-10-19T21:47:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":727,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-20T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":668705},"rest":"https://alion.io/mcp/rest/get_company?id=668705"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fassist-world-virtual-executive-assistant-4"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fassist-world-virtual-executive-assistant-4"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fassist-world-virtual-executive-assistant-4"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/assist-world-virtual-executive-assistant-4\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fassist-world-virtual-executive-assistant-4"}]}