{"id":3043414,"url":"https://alion.io/job/assist-world-virtual-executive-assistant-5","title":"Virtual Executive Assistant","company":{"id":668705,"name":"Assist World","domain":"assistworld.com","url":"https://alion.io/company/assistworld","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Lever","truth_index":{"grade":"A","score":93,"open_postings":13,"ghost_share":0,"stale_share":0.077,"repost_share":0,"time_to_fill_p50_days":97,"computed_at":"2026-10-25T05:49:26Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":["Philippines","South Africa"],"countries":["PH","ZA"],"hiring_countries":["PH","ZA"],"hiring_countries_total":2,"salary":{"min":1200,"max":1400,"currency":"USD","period":"month","gross":null,"usd_annual":16800},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Microsoft Excel","optional":false},{"name":"OpenAI","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-21T19:29:18Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-25T06:24:13Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Company Overview\nOur client designs and sells footwear for people with walking challenges. The company has scaled to $6 million in revenue over the last two years and is now preparing to raise a Series A. The founder and CEO currently leads marketing, logistics, operations, finance, and fundraising himself, so the business moves quickly and priorities shift often.\nRole Overview\nThis is the founder's first Executive Assistant. With the company growing fast and a new baby on the way, he needs a proactive, highly organized right hand who takes ownership of his inbox, calendar, and follow-ups, so nothing slips and he can focus on what matters most. The ideal candidate anticipates needs rather than waiting for instructions, communicates in flawless English, and is comfortable working alongside AI tools. Experience supporting a founder in a startup environment, where processes are still being built, is a strong plus.\nKey Responsibilities\nTriage the inbox each morning before the founder starts work, pre-drafting replies so he can review, approve, and send.\n\nPrepare a daily morning brief summarizing what came in overnight, with a recommended way to handle each item.\n\nOwn the calendar end to end: scheduling, rescheduling, and protecting time for top priorities.\n\nKeep the founder focused on what matters by prioritizing tasks and flagging deadlines ahead of time.\n\nReview meeting transcripts (Granola) and capture follow-up actions in Asana.\n\nMaintain a log of outstanding items other people owe the founder, and chase them until they are done.\n\nTrack progress on active projects and keep work moving without the founder needing to check in.\n\nUpdate and adapt Keynote presentations, including tailoring the Series A investor deck for specific investors.\n\nHandle non-private calls forwarded from the founder's cell phone.\n\nSupport personal admin, such as booking doctor appointments and coordinating home contractors.\n\nMonitor Slack for items that need the founder's attention, as agreed during onboarding.\n\nSkills & Tools\nMinimum 3-4 years of Executive Assistant experience; experience supporting a founder or CEO in a startup is a strong plus.\n\nFlawless written and spoken English: neutral accent, highly polished emails and phone manner.\n\nAI fluency is a must. Comfortable using an AI assistant (the founder's runs on OpenAI) to search history, draft, and work faster.\n\nKeynote: able to edit and modify presentations. A keen eye for clean, polished design is a major bonus.\n\nAsana for task and follow-up tracking; Slack for internal communication; Granola meeting transcripts.\n\nMicrosoft Word and Excel proficiency as a baseline.\n\nProactive, detail-oriented, and anticipates needs; comfortable making judgment calls and learning the founder's preferences quickly.\n\nDiscreet and trustworthy with sensitive business and personal information.","description_format":"text","description_chars":2852,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"},{"name":"South Africa","iso":"ZA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-21T23:31:26Z"}],"visa":[],"liveness":{"score":52,"band":"ok","label":"Likely open","p_open":1,"p_active":0.516,"p_room":1,"age_days":3,"expected_fill_days":97,"reasons":["conf:3","agency","win:early"],"computed_at":"2026-10-25T05:49:26Z"},"pay":{"stated_usd_annual":16800,"is_top_pay":false},"html_url":"https://alion.io/job/assist-world-virtual-executive-assistant-5","json_url":"https://alion.io/job/assist-world-virtual-executive-assistant-5.json","meta":{"generated_at":"2026-10-25T10:00:42Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14404,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-26T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":668705},"rest":"https://alion.io/mcp/rest/get_company?id=668705"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fassist-world-virtual-executive-assistant-5"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fassist-world-virtual-executive-assistant-5"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fassist-world-virtual-executive-assistant-5"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/assist-world-virtual-executive-assistant-5\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fassist-world-virtual-executive-assistant-5"}]}