{"id":3767292,"url":"https://alion.io/job/associa-administrative-assistant","title":"Administrative Assistant","company":{"id":669367,"name":"Associa","domain":"associaonline.com","url":"https://alion.io/company/associaonline","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Surrey, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":36000,"max":null,"currency":"CAD","period":"year","gross":null,"usd_annual":25782},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-04T20:27:22Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-08T15:43:34Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Associa BC is looking for a full-time, permanent Administrative Assistant to supports and assists general office activities and projects with administrative tasks. Provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.\nDuties\nOrganizes and prepares printing and mailing of various letters, minutes, notices relating to association business.\nSpell checks and verify office standard format documents prior to printing and mailing.\nEmailing of the association letters, minutes and notices as required.\nUses company software to generate homeowners’ address for mailing documents.\nCoordinates outgoing mail transmittal to Canada Post and courier company.\nResponsible in the ordering of office supplies for the various Departments. Makes supply stocking and distribution.\nCoordinates management and association ordering of office supplies as needed.\nReviews and confirms assigned invoices for management and association for payment.\nHelps Accountants and Managers reports charge of printing and postage to Association when requested.\nCalls technical supports and supplies of office equipment.\nCreates and updates BMC Mail office procedure.\nReceives and responds to incoming calls and emails from homeowners and Managers. Follow through on various requests.\nUpdate’s homeowner and association information in C3 and shared files when needed.\nProcesses scanning and electronic filing as general office support when needed.\nRelieves Reception Telephone operators on an as needed basis.\nKeeps workspaces organized and maintained.\nThe preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work of different assignment positions.\nOther duties as assigned.\nRequirements\nKnowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.\nProfessional communication skills (phone, interpersonal, written, verbal, etc.).\nProfessional customer service skills.\nKnowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.)\nInterpretation and completion of verbal and/or written instructions at a proficient level.\nKnowledge of general office equipment (copier, phone systems, etc.).\nKnowledge of company policies, procedures, and forms.\nConfidentiality and discretion in the performance of all duties\nTime management and time critical prioritization skills.\nBenefits\n37.5 hour work week\nSalary range $36,000 - $38,000 per year\nPaid vacation\nPaid Personal time off\nPaid Sick days\nTwo additional paid Statutory holidays\nExtended Health and Dental coverage, funded by employer\nLong Term Disability and Life insurance, funded by employee\nBenefits Plus program for wellness \nOpportunity for career growth as we offer learning opportunities and we prefer to promote from within\nA great team to work with - Certified \"Great Place to Work\" by employees' votes 7 years in a row!","description_format":"text","description_chars":3021,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Professional Services","Real Estate","Property Management"],"lifecycle":[{"event":"open","at":"2026-11-04T20:27:22Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":3,"expected_fill_days":24,"reasons":["conf:2","win:early"],"computed_at":"2026-11-08T05:47:12Z"},"pay":{"stated_usd_annual":25782,"is_top_pay":false},"html_url":"https://alion.io/job/associa-administrative-assistant","json_url":"https://alion.io/job/associa-administrative-assistant.json","meta":{"generated_at":"2026-11-08T17:21:14Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":36453,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":669367},"rest":"https://alion.io/mcp/rest/get_company?id=669367"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fassocia-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fassocia-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fassocia-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/associa-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fassocia-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3767292}},{"tool":"search_jobs","arguments":{"company":"associaonline.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3767292},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}