{"id":2739287,"url":"https://alion.io/job/assystem-office-manager-personal-assistant-2","title":"Office Manager & Personal Assistant","company":{"id":5278,"name":"Assystem","domain":"assystem.com","url":"https://alion.io/company/assystem","size_band":"5000+","is_staffing_agency":false,"employer_type":"services","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":75,"open_postings":209,"ghost_share":0,"stale_share":0.995,"repost_share":0,"time_to_fill_p50_days":28,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Derby, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":26000,"max_usd":42000,"period":"year","method":"role_country_seniority_unknown","sample_n":380},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Aider","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-16T13:59:24Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-19T21:06:22Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"Today, Assystem is among the top three independent nuclear engineering firms worldwide. With over 60 years of experience in highly regulated sectors, the group supports public and industrial stakeholders in the execution of complex and strategic infrastructure projects, subject to high safety and security requirements.\nAssystem mobilizes 8,000 experts in 13 countries and intervenes across the entire project lifecycle, in engineering, project management and digital solutions.\n Office Manager & Personal Assistant\nLocation: Derby\nEmployment type: Full-time\nYour Future Team\nWe are looking for a highly organised, proactive and approachable Office Manager & Personal Assistant to become the central point of support for our Derby office.\nThis is a varied and rewarding position combining office management, facilities coordination, administration and personal assistant support. You will play an important part in creating an efficient, welcoming and productive workplace, ensuring the smooth day-to-day running of the office while supporting the Business Unit Director, local management and employees.\nYour Missions\nOffice Management and Facilities\nWelcome and assist visitors, creating a professional first impression.\nOversee the day-to-day operation of the Derby office.\nCoordinate facilities activities and liaise with contractors, suppliers and service providers.\nManage office supplies, stationery and equipment requirements.\nCoordinate desk allocation, meeting room bookings and the effective use of office space.\nManage office access passes and visitor arrangements.\nCoordinate IT equipment requirements for new starters and leavers.\nSupport office compliance activities, including health, safety and security requirements.\nAct as the Office Fire Marshal, First Aider and Responsible Health and Safety Officer. Training can be provided where required.\nMaintain office noticeboards and workplace communications.\nPersonal Assistant and Administrative Support\nManage diaries and meeting schedules for the Business Unit Director.\nMonitor correspondence and support administrative follow-up where required.\nPrepare meeting packs, presentations and other business documents.\nOrganise meetings, take minutes where required and monitor actions through to completion.\nAct as a key point of contact for internal and external stakeholders.\nHandle confidential and sensitive information professionally and discreetly.\nCoordinate meeting rooms, catering and hospitality requirements.\nArrange travel and accommodation where required.\nPeople and Culture Support\nSupport the onboarding of new employees and contractors.\nCoordinate Day One inductions and office orientation activities.\nOrganise employee meetings, engagement activities and social events.\nPrepare and distribute office updates and communications.\nMaintain organisational charts and relevant office records.\nIdentify opportunities to improve office administration and working practices.\nEssential Skills and Experience\nPrevious experience in an Office Manager, Personal Assistant, Facilities Coordinator or Business Support position.\nExcellent organisational and time-management skills.\nThe ability to manage multiple priorities and work independently.\nStrong written and verbal communication skills.\nConfidence when working with employees, visitors, senior stakeholders and external suppliers.\nExcellent attention to detail and a high level of administrative accuracy.\nStrong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint and Teams.\nA proactive, flexible and solutions-focused approach.\nThe ability to handle confidential information with discretion.\n⭐ Desirable Skills and Experience\nA qualification in Business Administration, Office Management or a related discipline.\nPrevious experience or training in First Aid, fire safety or workplace health and safety.\n Additional Information\nWhilst we encourage applications from all nationalities, roles within Assystem UK may be subject to security and export control restrictions due to the nature of the work undertaken.\nThese restrictions mean that factors including your nationality, any previous nationalities you have held and your place of birth may limit the roles you are eligible to perform for the organisatio\nNOTICE TO CANDIDATES ON RECRUITMENT FRAUD - We are committed to safeguarding candidates from fraudulent activity associated with our recruitment process. Please note that we will never offer specialist CV writing services, request payment or ask for sensitive personal information during the recruitment process.\nWe are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.","description_format":"text","description_chars":4978,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nuclear Energy","Nuclear Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-16T20:12:31Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":2,"expected_fill_days":28,"reasons":["conf:0","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-19T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/assystem-office-manager-personal-assistant-2","json_url":"https://alion.io/job/assystem-office-manager-personal-assistant-2.json","meta":{"generated_at":"2026-10-20T00:30:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":545,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":5278},"rest":"https://alion.io/mcp/rest/get_company?id=5278"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fassystem-office-manager-personal-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fassystem-office-manager-personal-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fassystem-office-manager-personal-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/assystem-office-manager-personal-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fassystem-office-manager-personal-assistant-2"}]}