{"id":2041589,"url":"https://alion.io/job/astellas-administrative-coordinator","title":"Administrative Coordinator","company":{"id":703794,"name":"Astellas","domain":"astellas.com","url":"https://alion.io/company/astellas-2","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Warsaw, Poland"],"countries":["PL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":19000,"max_usd":40000,"period":"year","method":"role_country_seniority_unknown","sample_n":18},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-07T18:02:32Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-12T11:29:02Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"About Astellas\nAstellas is a global life sciences company committed to turning innovative science into VALUE for patients. We provide transformative therapies in disease areas that include oncology, ophthalmology, urology, immunology and women's health. Through our research and development programs, we are pioneering new healthcare solutions for diseases with high unmet medical need. Learn more at Astellas.com.\nAre you driven to make a real difference in the lives of patients?\nWe're seeking passionate individuals who thrive in dynamic environments, embrace new ideas, and aren't afraid to take intelligent risks. People who act with unwavering integrity and are deeply committed to making a tangible impact.\nWorking Environment and Location\nThis is a permanent role in Warsaw, Poland.\nAstellas’ Responsible Flexibility Guidelines Statement- At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas’ Responsible Flexibility Guidelines.\nPurpose and Scope\nAs the Administrative Coordinator, you play a key role in ensuring the efficient and compliant execution of commercial activities across multiple brands. You provide operational, administrative, and financial coordination support to the Commercial organization, enabling Brand Managers and Business Managers to execute business plans effectively while maintaining adherence to company procedures and compliance standards. Working closely with cross-functional stakeholders, you help streamline processes, support business planning activities, and contribute to the smooth day-to-day operation of the Commercial function.\nRole and Responsibilities\nProvide operational support and ensure compliance with financial, administrative, and organizational procedures across the Commercial function.\nAct as a subject matter expert for internal administrative processes and procedures, providing guidance and support to stakeholders while ensuring activities are executed according to established standards.\nCoordinate, manage, and archive departmental documentation, including contracts, purchase orders, invoices, vendor agreements, and other financial records.\nSupport budget monitoring and expense tracking by preparing reports and collaborating with internal stakeholders to ensure financial accuracy and compliance.\nOrganize business travel, meetings, and events in accordance with company policies and compliance requirements.\nSupport Brand Managers and Business Managers with operational execution, activity tracking, and analysis to inform planning and continuous improvement initiatives.\nCollaborate effectively with cross-functional teams including Medical Affairs, Regulatory Affairs, Finance, Compliance, and Sales to support commercial objectives.\nEssential Qualifications\nExperience in office administration, commercial operations, administrative support, or a related field.\nDemonstrated ability to manage multiple priorities and work independently while maintaining a high level of accuracy and attention to detail.\nStrong organizational and planning skills, with the ability to prioritize workload effectively in a dynamic environment.\nExcellent communication and interpersonal skills, with the ability to build collaborative relationships across functions.\nStrong customer-service orientation and commitment to delivering high-quality support to internal stakeholders.\nExperience working within structured processes, policies, and compliance frameworks.\nCommunicative English.\nBachelor's degree in Business Administration, Management, Finance, Marketing, or equivalent.\nPreferred Qualifications\nExperience supporting commercial, marketing, or sales organizations within a multinational environment.\nFamiliarity with budget management, invoice processing, and financial reporting activities.\nExperience coordinating vendors, contracts, and external service providers.\nExposure to cross-functional collaboration within highly regulated industries such as pharmaceuticals, healthcare, or life sciences.\nAdvanced proficiency in Microsoft Office applications and business administration tools.\nWhy Astellas\nGlobal collaboration: Become part of a connected global business of like-minded life science leaders, all dedicated to improving patients' lives worldwide. \nReal-world patient impact: Contribute to transformative therapies that reach patients around the world, knowing your work makes a difference every day.\nRelentless Innovation: Join a company at the forefront of scientific breakthroughs, where you'll have the opportunity to shape the future of healthcare.\nA Culture of Growth: Chart your own course within a supportive environment that values your contributions, champions your development, and empowers you to pursue your passions.\nOur Organizational Values and Behaviors\nValues:Integrity, Innovation and Impactsit at the heart of what we do.\nBehaviors: We come together as ‘One Astellas’, working with courage and a sense of urgency. We are outcome focused and consistently take accountability for our personal contribution.\nOur Organisational Values and Behaviours\nIntegrity\nInnovation\nImpact\nOne Astellas\nAccountability\nCourage\nSense of Urgency\nOutcome Focus\nSkills and Capabilities\nOrganizational Focus\nBenefits\nCareers | Astellas\nWe are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.\nBeware of recruitment scams impersonating Astellas recruiters or representatives. Authentic communication will only originate from an official Astellas LinkedIn profile or a verified company email address. 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