{"id":1523494,"url":"https://alion.io/job/astor-services-administrative-assistant","title":"Administrative Assistant","company":{"id":1957522,"name":"Astor Services","domain":"astorservices.org","url":"https://alion.io/company/astorservices","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Paylocity","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":95000,"period":"year","method":"role_country_seniority_unknown","sample_n":4752},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-21T13:01:58Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-10-03T05:57:44Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Description\nServes as receptionist for the program to receive phone calls, clients, and visitors. Will prepare intake packets for prospective clients, collect client co-pays, enter data into billing software program, schedule psychiatrist appointments and hospital discharges, maintain office supplies and machines, maintain data such as admission and terminations and other reports. The Administrative Assistant will also complete med and other record requests, assist in processing progress notes, for clients' records, and assist in pulling needed charts files and other paperwork as needed. Will be required to assist supervisors, therapists, and doctors and is responsible for keeping track of closed charts, logging them and sending them offsite.\nJob Responsibilities:\nProvides secretarial services involving routine skills such as word processing (proficiency in the use of Word- perfect), filing, record keeping, prepare draft responses for routine correspondence, operate telephone system, receive and greet visitors/clients, and receive, sort, and distribute mail/packages.\nResponsible for accurately compiling and maintaining data: preparing statistical reports; generating and coordinating regular reports, rosters, summaries, and activities.\nPerform secretarial duties for other staff as directed.\nOperate various types of office machines (eg calculate, FAX, etc) including general maintenance, ordering new supplies, etc.\nResponsible for securing postage, daily posting of letters and/or packages, and inter-agency mailing.\nPrepare Payroll worksheets, purchase orders, check requests.\nTakes minutes at policy council meetings, and at other meetings as assigned.\nWillingly cooperates with other staff in assuring the smooth operation of OPC.\nWhat we provide:\n4 weeks paid vacation annually.\n13 paid holidays. \n4 personal days.\n1 sick day per month, accruable to 150 days.\nFully paid individual LTD and life insurance.\nEligible for participation in agency medical and dental plan both individual and family, with small employee contribution.\nNew longevity incentives.\nOpportunities to make a difference in the lives of children and families in need.\nCollaboration with a team of dedicated professionals in a supportive and dynamic environment.\nRoom for growth and advancement within the organization.\nJoin Astor Services - Apply Now!\nDo you meet the qualifications above? Are you ready to take the next step in your career and join a mission-driven organization dedicated to improving the lives of children and families? We want to hear from you! Your credentials and compassion can bring about positive change for a child in need. Apply now to become a part of the Astor Services team.\nAstor Services, a leading provider of behavioral and mental health services in the Hudson Valley and The Bronx, is dedicated to nurturing the emotional and mental well-being of children, adolescents, and families. With a history spanning over seven decades, we are committed to providing comprehensive care and support to help our clients thrive.\nRequirements\nYou must have:\n· High School Diploma.\n· Proficient in Microsoft Word, Excel and Power Point.\n· Strong written and verbal communication, customer service, leadership and management skills\nYou should have:\n· Office Experience preferred.\nSalary Description\n$19.50/hour","description_format":"text","description_chars":3324,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Life insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Psychiatric Care"],"lifecycle":[{"event":"open","at":"2026-09-30T13:00:41Z"}],"visa":[],"liveness":{"score":71,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.793,"p_room":0.9,"age_days":12,"expected_fill_days":27,"reasons":["conf:23","win:mid"],"computed_at":"2026-10-04T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/astor-services-administrative-assistant","json_url":"https://alion.io/job/astor-services-administrative-assistant.json","meta":{"generated_at":"2026-10-05T00:10:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":93,"day_limit":5000,"remaining_today":4907,"minute_limit":60,"resets_at":"2026-10-06T00:00:00Z"}}}