{"id":3869473,"url":"https://alion.io/job/astrazeneca-executive-assistant","title":"Executive Assistant","company":{"id":13195,"name":"AstraZeneca","domain":"astrazeneca.com","url":"https://alion.io/company/astra-zeneca","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":93,"open_postings":167,"ghost_share":0.012,"stale_share":0.383,"repost_share":0.108,"time_to_fill_p50_days":19,"computed_at":"2026-11-07T05:47:08Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lisbon, Portugal"],"countries":["PT"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-05T00:00:00Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-07T08:05:09Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Introduction to role:\nAre you ready to orchestrate complexity across time zones so leaders can focus on decisions that move life-changing medicines to patients faster? Do you thrive in high-trust partnerships where your judgment, discretion and calm under pressure create clarity for others?\nIn this role, you will support 2-3 senior executives across functions and locations, enabling them to focus on what matters most. You will anticipate needs, manage highly complex calendars, coordinate global meetings and travel, and set up simple, effective ways of working that keep leadership teams aligned and moving fast. By applying AI and digital tools, you will simplify processes, remove friction and help a busy, mission-led organization operate at its best.\nTypical Accountabilities:\nExecutive Calendar & Priority Management: Proactively manage complex global calendars, resolve competing priorities and protect focus time to keep leaders focused on what matters most.\nMeetings & Travel Coordination: Seamlessly coordinate executive meetings, international travel, leadership sessions and offsites, ensuring every detail is handled with precision.\nTeam Governance & Operations: Drive effective team routines through forward planning, agenda management, action tracking and timely follow-up.\nProactive Problem Solving: Anticipate needs, identify potential challenges early and use sound judgement to deliver practical solutions.\nStakeholder & Relationship Management: Build trusted relationships across teams, seniority levels and geographies, communicating with professionalism, confidence and discretion.\nDigital & AI Enablement: Leverage AI and digital tools to simplify processes, automate routine activities and continuously improve ways of working.\nConfidential Administration & Budget Management: Handle sensitive information, expenses, budgets and administrative processes with accuracy, discretion and compliance.\nEssential Skills/Experience:\n5+ years’ experience as a Personal or Executive Assistant supporting senior leaders, ideally within a large, global organization.\nStrong experience managing complex calendars, competing priorities and multiple executives across different time zones.\nExcellent organization and time-management skills, with the ability to work under pressure and meet critical deadlines.\nHighly proactive and solutions-focused, with strong judgement, initiative and the confidence to navigate ambiguity independently.\nProven experience coordinating domestic and international travel.\nStrong digital mindset, with excellent Microsoft Office skills and experience using AI tools to improve efficiency and ways of working.\nExperience managing expenses, budgets and administrative processes with accuracy.\nExcellent written and verbal communication skills, with a strong service-oriented approach.\nHigh level of integrity, confidentiality and discretion when handling sensitive information.\nFluent in English. \nDesirable Skills/Experience:\nRelevant vocational qualifications.\nProficiency in Spanish is a plus.\nPrevious experience supporting HR senior leaders.\nProject management experience and skills.\nWhy AstraZeneca:\nHere, scientific ambition meets real-world impact, and operations move with urgency because patients are waiting. You will join a global, fast-evolving enterprise that blends cutting-edge science with digital excellence-where unexpected teams get in the same room to unleash bold thinking, and where kindness sits alongside high standards.\nYour work behind the scenes will enable leaders to accelerate a strong pipeline, connect diverse perspectives and transform complex plans into outcomes that matter for patients and society.\nCall to Action:\nIf you’re ready to turn complexity into flow and help leaders deliver more for patients, step into this role and make your impact from day one!\nDate Posted\n05-Nov-2026Closing Date\n15-Nov-2026AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. 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