{"id":3665323,"url":"https://alion.io/job/astro-intern-administrative-support-gceo-office","title":"Intern - Administrative Support, GCEO Office","company":{"id":6992,"name":"Astro","domain":"astro.com.my","url":"https://alion.io/company/astro","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":75,"open_postings":4,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Early Careers","role_family":"Early Careers","seniority":"intern","employment_type":"internship","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-03T05:52:00Z","employer_posted_date":"2026-11-03","last_verified_at":"2026-11-04T10:31:39Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"WHY JOIN US?\nWe practice a vibrant & energetic office culture.\n\nWe provide opportunities for career advancement within the company.\n\nGood performance is always rewarded accordingly.\n\n“It's our people that make Astro Malaysia’s leading entertainment company. We are an inclusive employer, to enable everyone at Astro to be their best. We embrace differences - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products/services and our community. We also understand and appreciate that diversity is a driver of creativity and innovation, which will make our business more competitive, compelling and profitable.”\nJOB RESPONSIBILITIES:\nGain hands-on exposure within the GCEO Office by supporting executive administration, travel coordination, employee engagement initiatives, and business operations. This internship offers a unique opportunity to work closely with senior leadership, gain insight into executive office management, and contribute to company-wide events, communications, and strategic projects while developing strong organisational, coordination, and stakeholder management skills.\nWhat You'll Do:\nAdministrative Support\nProvide day-to-day administrative assistance to the Admin Executive / Executive Assistant.\n\nAssist in scheduling meetings, preparing documents, and managing correspondence.\n\nManage external guest arrangements, including registration, agenda coordination, refreshments, and Astro office tours (as required).\n\nSupport logistics and coordination for executive engagements and events.\n\nAssist with processing and submission of expense claims.\n\nSupport facilities-related tasks and coordination.\n\nMaintain organised records and systems for claims summaries, annual leave, travel, and personal documentation.\n\nPrepare and serve refreshments for the GCEO and visiting guests.\n\nProvide support to consultants as needed.\n\nCollaborate closely with HR on onboarding and offboarding processes.\n\nArrange Board of Director, Chairman and direct reports birthday gifts.\n\nFollow up and compiling of reports.\n\nMaintain confidentiality and professionalism in all interactions.\n\nProvide assistance with any other ad hoc tasks or responsibilities as required to support the smooth functioning of the GCEO office.\n\nTravel Coordination\nIdentify and analyse upcoming travel requirements.\n\nLiaise with the appointed travel agent (Mayflower) to obtain quotations and compare prices with direct bookings via airlines, hotels, Booking.com, or Agoda.\n\nPrepare a summary of options with recommendations based on cost and convenience.\n\nRaise eTRF (electronic Travel Request Form) and maintain an Excel tracker for all travel arrangements.\n\nEnsure all necessary travel documents and requirements are prepared in advance (e.g., ICAC clearance, K-ETA, visas).\n\nEngagement & Event Coordination\nPlan and organise internal engagement activities such as workshops, training, team dinners, townhall and leadership offsite events.\n\nCollaborate closely with HR and the company engagement committee on initiatives including JKK, MVP recognition, Townhalls, sports events, festive celebrations, and other employee engagement programs.\n\nComms Support\nSupport in following up with Business Units (BUs) to gather updates and ensure timely responses.\n\nAssist in compiling, organising, and analysing data.\n\nSupport to Chief of Staff\nHandle ad hoc tasks and research assignments from the Chief of Staff.\n\nREQUIREMENTS:\nWho You Are:\nCurrently pursuing a diploma or degree in Business Administration, Management, Executive Secretary Studies, Communications or a related field.\n\nStrong organisational, communication skills, analytical ability, writing and a self-motivated team player who is independent and resourceful.\n\nAble to maintain confidentiality and professionalism in all interactions.\n\nProficient in Microsoft Office (Word, Excel, PowerPoint).\n\nDemonstrate strong numerical awareness and attention to detail by consistently comparing options and ensuring the most cost-effective choices are made to support savings and budget efficiency.\n\nAble to work independently, handle multiple tasks efficiently and work under timelines.\n\nDiscreet, reliable, willingness and eager to learn.\n\nIt's our people that make Astro Malaysia’s leading entertainment company. We are an inclusive employer, to enable everyone at Astro to be their best. We embrace differences - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products/services and our community. 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