{"id":2190519,"url":"https://alion.io/job/astronovainc-payroll-administrator","title":"Payroll Administrator","company":{"id":2479097,"name":"AstroNovaInc","domain":"astronovainc.com","url":"https://alion.io/company/astronovainc","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-14T06:34:16Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Warwick, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":65000,"max":85000,"currency":"USD","period":"year","gross":null,"usd_annual":85000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-10-08T10:32:00Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-14T18:40:30Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Position Summary/Objective\nThe Payroll Administrator is responsible for the accurate and timely administration of U.S. payroll and related financial controls. Operating within the Finance department and reporting to the Director of Total Rewards, this position partners with Human Resources, Finance, managers, employees, and external providers to maintain payroll data integrity, resolve payroll inquiries, support accounting activities, and ensure payroll records and processes meet company and regulatory requirements.\nDuties and Responsibilities\nOwns domestic payroll processing using ADP Workforce Now, including weekly and bi-weekly payroll cycles, off-cycle payments, adjustments, and final pay calculations.\nCollects, reviews, and validates timekeeping data, earnings, deductions, paid time off, taxes, direct deposits, and employee payroll changes before processing.\nPerforms payroll reconciliations and variance reviews to confirm the accuracy of gross-to-net calculations and payroll funding.\nCoordinates with Human Resources to process new hires, terminations, status changes, compensation changes, leaves, and benefit deductions accurately and timely.\nProcesses garnishments, levies, child support orders, and other required deductions in accordance with applicable requirements.\nMaintains payroll records, standard operating procedures, approvals, and audit documentation in accordance with record-retention and internal-control requirements.\nSupports payroll tax activities, including agency notices, quarter-end and year-end reconciliations, W-2 review, and coordination with payroll vendors.\nConducts routine payroll audits, identifies discrepancies or control gaps, and works with appropriate stakeholders to implement corrective actions.\nAssists with internal, external, benefits, retirement-plan, and financial audits by preparing complete and accurate payroll documentation.\nMonitors payroll deadlines and proactively communicates missing, late, or inconsistent information to responsible stakeholders.\nPerforms other payroll, accounting, reporting, and administrative duties as assigned.\nManage the end-to-end benefits billing process, including receipt, review, reconciliation, and approval of vendor invoices.\nCoordinate new hire enrollments, qualifying life event changes, open enrollment activities, and terminations while maintaining accurate records in HRIS and vendor systems.\nPerform monthly invoice audits to verify eligibility, premium accuracy, and payroll deduction alignment, identifying discrepancies and reporting to appropriate stakeholders.\nAssists with administration of benefits including employee enrollment, invoice reconciliation, and benefits invoices.\nReasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.\nRequired Education and Experience\nAssociate degree in accounting, finance, business administration, human resources, or a related field, or an equivalent combination of education and relevant experience.\nFive (5) or more years of payroll administration, payroll accounting, or closely related experience.\nExperience processing multi-state payroll and applying wage and hour, payroll tax, and deduction requirements.\nExperience with ADP Workforce Now or a comparable payroll and timekeeping platform.\nAdditional Preferred Skills, Experience, and Certifications\nBachelor’s degree in accounting, finance, business administration, human resources, or related field.\nExperience supporting payroll in a manufacturing or multi-location environment.\nExperience with payroll general ledger activity, journal entries, account reconciliations, and audit support.\nCertified Payroll Professional (CPP) or CPS certification is a plus.\nStrong proficiency with Microsoft Office, particularly Excel, Word, and Outlook.\nExcellent attention to detail, analytical ability, organization, and time management.\nAbility to meet recurring deadlines, manage competing priorities, and follow issues through resolution.\nStrong written and verbal communication skills and a customer-service mindset.\nAbility to handle sensitive information with integrity, professionalism, and strict confidentiality.\nPhysical Requirements\nAbility to use a phone, computer and other basic office equipment for sustained periods of time\nAbility to perform basic filing functions, such as standing, lifting, and stooping to access file cabinets\nSpecial Working Conditions / Travel Requirements\nThis job operates on site in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers and smartphones. Little to no travel is expected for this position.","description_format":"text","description_chars":4951,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[]},"benefits":["Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Manufacturing","Space & Aerospace","Packaging & Labeling"],"lifecycle":[{"event":"open","at":"2026-10-09T17:48:07Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.835,"p_room":1,"age_days":5,"expected_fill_days":21,"reasons":["conf:32","win:early"],"computed_at":"2026-10-14T06:34:16Z"},"pay":{"stated_usd_annual":85000,"is_top_pay":false},"html_url":"https://alion.io/job/astronovainc-payroll-administrator","json_url":"https://alion.io/job/astronovainc-payroll-administrator.json","meta":{"generated_at":"2026-10-14T22:43:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":30683,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2479097},"rest":"https://alion.io/mcp/rest/get_company?id=2479097"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fastronovainc-payroll-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fastronovainc-payroll-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fastronovainc-payroll-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/astronovainc-payroll-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fastronovainc-payroll-administrator"}]}