{"id":1748780,"url":"https://alion.io/job/ataero-senior-administrative-assistant","title":"Senior Administrative Assistant","company":{"id":669786,"name":"Ataero","domain":"ataero.com","url":"https://alion.io/company/ataero","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-02T00:00:00Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-19T19:10:43Z","board_verified":true,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":17},"description":"Ataero is Hiring!\nSr. Administrative Assistant\nFull-Time (New Contract)\nCrystal City, VA\nWho We Are:\nFounded in 2007, Atkinson Aeronautics & Technology (Ataero) is a Service-Disabled Veteran-Owned Small Business delivering mission-critical support across aviation, Electromagnetic Spectrum Operations (EMSO), Electronic Warfare (EW), Information Operations, training, simulation, and program management.\nWe provide ITAR-compliant solutions and support U.S. military and federal customers with operational expertise, technical services, and administrative support at the highest levels.\nAtaero is an equal opportunity employer committed to fostering a diverse, inclusive, and high-performing workforce.\nPosition Summary:\nAtaero is seeking a highly professional Senior Administrative Assistantto provide high-level administrative support to senior Department of Defense (DoD) leadership within a Joint Program Office environment supporting an aviation program.\nThis role requires a polished professional capable of operating in a fast-paced, high-visibility headquarters environment, directly supporting Senior Executive Service (SES), Flag Officers, and senior program leadership.\nKey Responsibilities:\nManage complex executive calendars and scheduling using Microsoft Outlook\nCoordinate high-level meetings, Video Teleconferences (VTCs), and leadership engagements\nPrepare and deliver briefing materials, read-ahead packages, and executive correspondence\nManage executive taskings utilizing Enterprise Task Management Software (ETMS2), Executive Management Tracking (EMT2), and Task Management Tool (TMT)while ensuring timely completion of all suspense actions.\nTrack leadership actions, correspondence, staffing packages, and executive taskers throughout the review and approval process.\nCoordinate Defense Travel System (DTS) authorizations, vouchers, and travel arrangements for government leadership.\nSupport acquisition program leadership by coordinating meetings, Integrated Product Team (IPT) sessions, Program Management Reviews (PMRs), and senior executive engagements.\nUtilize Microsoft Teams, SharePoint, Outlook, and other government collaboration tools to manage information flow and executive communications.\nAdditional Duties:\nInterface daily with senior military officers, SES, and government stakeholders\nMaintain workflow/tasker systems and organizational priorities\nSupport Defense Travel System (DTS) actions including travel coordination and vouchers\nAssist with meeting logistics, conference room scheduling, and secure communications\nSupport continuous process improvement initiatives within the organization\nMinimum Qualifications:\nBachelor's degree in business administration, Management, or related field and 10 years of experience (associate's degree with 15 years of additional experience may be substituted).\nMinimum of five (5) yearssupporting DoD headquarters, acquisition organizations, or Joint Program Offices.\nExperience providing executive administrative support to senior government leadership.\nExperience using Microsoft Office Suite, Outlook, Teams, and SharePoint.\nActive Secret Security Clearance is required.\nRequired Skills & Competencies:\nExcellent verbal, written, and interpersonal communication skills\nAdvanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.\nExperience utilizing ETMS2, EMT2, TMT, and DTSor comparable DoD administrative systems.\nAbility to manage executive correspondence, suspense tracking, task management, and document routing.\nStrong knowledge of DoD administrative policies, executive support, and headquarters operations.\nExceptional organizational, communication, and customer service skills.\nAbility to manage multiple competing priorities with minimal supervision.\nProfessional discretion when handling sensitive or classified information.\nPreferred Qualifications:\nTen (10) or more years supporting DoD headquarters or acquisition organizations.\nPrevious experience supporting the F-35 Joint Program Office (JPO), PEO(JSF), NAVAIR, or another DoD acquisition program.\nExperience supporting Senior Executive Service (SES), General Officers, or Flag Officers.\nDemonstrated experience using:Enterprise Task Management Software (ETMS2)\nExecutive Management Tracking (EMT2)\nTask Management Tool (TMT)\nDefense Travel System (DTS)\n\nFamiliarity with DoD correspondence management, executive staffing, acquisition documentation, and program office operations.\nBenefits:\nHealth Insurance\nDental Insurance\nVision Insurance\nBasic Life & AD&D\nShort Term Disability\nLong Term Disability\n401(k) Retirement Plan\n401(k) Employee Matching, up to 6% with immediate vestment\nEmployee Assistance Program\nPaid Time Off + all Federal Holidays\nTuition Assistance/certifications for job related education","description_format":"text","description_chars":4788,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":true,"languages":[]},"benefits":["Dental insurance","Health insurance","Retirement plans","Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-03T07:35:46Z"}],"visa":[],"liveness":{"score":67,"band":"ok","label":"Likely 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