{"id":2941190,"url":"https://alion.io/job/athena-accounts-payable-specialist","title":"Accounts Payable Specialist","company":{"id":2178532,"name":"Athena","domain":"athena.com","url":"https://alion.io/company/athena-com","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":95,"open_postings":6,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":89,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Finance","role_family":"Finance","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Quezon City, Philippines"],"countries":["PH"],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":14500,"max_usd":26000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":24},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-10-20T17:21:12Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-31T18:14:57Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"About Athena\nAt Athena, we empower possibility through transformative delegation. True leaders reflect on what they want in life and map the path to get there. We clear the way by pairing exceptional Philippine-based EAs with our driven clients and ensuring both receive ongoing support throughout the journey. The result is 10x more leverage, more time, and a greater impact on our clients' work and lives.\nWith a waitlist growing by the day, Athena has already showcased compelling demand. As part of the Athena team, you will have an exponential opportunity, empowering the fiercely ambitious to reach the most audacious goals.\nRole Overview\nThe Accounts Payable Specialist owns day-to-day AP operations for Athena's Philippine entity, including review of invoices, vendor payments, credit card expense, and employee payments, and assists the AP Manager in driving key initiatives and projects. Adherence to company policies, controls, and Philippine regulatory requirements, embracing the mindset of continuous improvement and best practice sharing while investing in personal development are also expected for this role.\nDuties & Responsibilities\nPerforms weekly processing of vendor and employee payments and ensures clearing of items in accounting system\nVerifies the vendor's bank account information and registers with the bank platforms\nSend payment notifications to vendors and employees via mail merge and generates BIR Form 2307 (Certificate of Creditable Tax Withheld at Source) for payments with withholding tax deduction\nEnsures PH AP transactions comply with BIR requirements, including correct application of expanded tax rates, and provides supporting data for withholding tax filings to the outsourced tax provider\nAssists with monthly AP bank reconciliations\nEnsures billable to client transactions are endorsed to the billing team\nProcess Credit Card issuance and review expense liquidation\nEnsures accurate and timely month-end and year-end close processes for AP\nMonitors AP Trackers' completeness and accuracy, as needed\nConducts audit for Credit card transactions, users and other AP processes\nAnalyzes and prepares reports\nReconciles accounts payable transactions and resolves vendor issues and concerns\nAssist AP Manager in AP projects and initiatives and recommend Improvements to increase efficiency and accuracy\nAssists with audits and provides documentation and support if necessary\nCollaborate with other departments on key initiatives which impact the AP processes\nProvides backup coverage for Accounts Payable processes in Athena's other operating countries\nOther tasks as assigned\nKey Stakeholders\nFinance (all teams)\nC-suite and other department leaders\nExternal (vendors, PH bank contacts, outsourced tax provider)\nSkills and Competencies\nExpertise in Accounts Payable processes (including accounting and banking systems)\nExperience with QuickBooks Online (QBO) and Tipalti preferred, but not required\nStrong attention to detail and accuracy\nAnalytical, critical thinking skills\nExcellent communication skills in dealing with external and internal stakeholders\nStrong organizational and time management skills\nProficiency with Excel/Google Sheets formulas and functions and Google Slides\nRelevant Experience Required\n5+ years of accounting experience and/or AP experience\nEducational and Certification Requirements\nBachelor’s degree in accountancy or any Finance-related course\nEqual Opportunity Employer\nAt Athena, we are deeply committed to fostering an inclusive and diverse workplace environment. We believe that diversity enriches our organization, enhances creativity, and drives innovation. We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by applicable laws. We strive to create an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives and talents. 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