{"id":4013859,"url":"https://alion.io/job/athena-procurement-specialist","title":"Procurement Specialist","company":{"id":2178532,"name":"Athena","domain":"athena.com","url":"https://alion.io/company/athena-com","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":95,"open_postings":6,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":89,"computed_at":"2026-11-10T06:52:35Z"}},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Guatemala City, Guatemala"],"countries":["GT"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-11-10T11:42:11Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-10T11:42:11Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Procurement Specialist\nKey responsibilities\nSourcing and purchasing\nRun RFQ/RFP processes; obtain and document competitive quotes per policy thresholds (e.g., 3 quotes above the set limit).\nNegotiate price, payment terms, SLAs and renewal terms with local and international vendors.\nIssue and manage purchase orders from requisition through receipt and three-way match.\nVendor management\nOwn vendor onboarding: due diligence, Tax ID validation, bank detail verification, and compliance documentation.\nMaintain the approved vendor master; run periodic performance reviews and consolidate the vendor base.\nManage key facility, IT, software and services vendors, including lease and office-services contracts.\nPolicy and compliance\nEnforce the HQ Spend & Procurement Policy: approval matrices, budget checks, and escalation of unbudgeted spend.\nEnsure every purchase is supported by a valid FEL invoice and that ISR/IVA withholdings are applied correctly.\nKeep an audit-ready file for each purchase; support internal and external audits and month-end close.\nContracts and renewals\nMaintain a contract repository with owners, terms, notice periods and auto-renewal dates.\nFlag renewals 90 days ahead and renegotiate or exit before notice deadlines.\nSpend analysis and reporting\nPartner with FP&A to track committed vs. actual spend against budget by department and GL account.\nReport monthly on savings, PO compliance, cycle time and maverick spend.\nIdentify savings and consolidation opportunities ahead of each budget cycle.\nRequirements\nBachelor's degree in Business Administration, Industrial Engineering, Finance, Accounting or a related field.\n4+ years in procurement, purchasing or supply chain, ideally in a shared services, BPO or multinational environment.\nWorking knowledge of Guatemalan tax and invoicing rules: SAT, FEL electronic invoicing, ISR and IVA withholdings, and RTU/NIT validation.\nProven track record negotiating contracts and achieving measurable savings.\nExperience with an ERP or P2P system (e.g., Quickbooks, NetSuite, SAP, Oracle, Coupa) and the PO lifecycle.\nGoogle workspace experience\nSpanish (native) and English (professional, written and spoken).\nPreferred qualifications and competencies\nPreferred\nExperience sourcing across the Globe (USD and Non-USD denominated international vendors.\nExposure to SaaS/software licensing and office facilities contracts.\nFamiliarity with SOX-style controls or audit requirements.\nCompetencies\nIntegrity and discretion with confidential pricing and vendor data.\nNegotiation: firm on terms, constructive with vendors.\nControl mindset: follows policy and documents everything.\nBusiness partnership: says yes to the need, steers the how.\nAnalytical rigor: comfortable with numbers and spending data.\nEqual Opportunity Employer: At Athena, we are deeply committed to fostering an inclusive and diverse workplace environment. We believe that diversity enriches our organization, enhances creativity, and drives innovation. We are dedicated to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by applicable laws. We strive to create an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives and talents. 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