{"id":2201815,"url":"https://alion.io/job/atkinsrealis-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":8926,"name":"AtkinsRéalis","domain":"atkinsrealis.com","url":"https://alion.io/company/atkinsrealis","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":84,"open_postings":436,"ghost_share":0.002,"stale_share":0.624,"repost_share":0.016,"time_to_fill_p50_days":41,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pickering, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":75000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":161},"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-09T21:31:17Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-30T12:53:43Z","board_verified":true,"closed_at":null,"days_open":20,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":20},"description":"Job Description\nOverview\nCanAtom, a joint venture between AtkinsRéalis and Aecon, is delivering the Pickering Nuclear Generating Station Refurbishment Project under a collaborative contract with Ontario Power Generation. The joint venture is underway to complete the retube, feeder, and boiler replacement (RFBR) of Units 5-8. Building on the successful delivery of the Darlington Refurbishment Project, the CanAtom team brings proven experience in safely executing complex nuclear projects on time and on budget to support Ontario’s clean energy future. Functionally reporting to Manager, Administrative and Executive Support, and Reporting to the Senior Project Director, the CanAtom Executive Assistant provides day-to-day support to the project senior leadership team.\nYour role\nManagement of Outlook calendars for 3-4 members of the senior leadership team. This requires frequent communication with the leaders, the client, and the home offices.\nPlan the monthly Steering Committee meeting and the monthly Senior Leadership Team meeting, including managing attendance, room availability, and special events around the meeting.\nLead the rollout of the site-wide luncheon celebrations that take place 3-4 times per year on the project.\nInterface with home offices for coordination of special events involving project leadership.\nCoordinate the collection of approvals of certain project documents.\nPlan and book travel for executives visiting the project.\nLead the collection of materials and scheduling of project leadership for the Refurbishment Review Board (RRB) audits, which take place quarterly.\nProvide guidance to the project administrators and support them with vacation and sick day coverage as required.\nAbout you\nDiploma or post-secondary education in Administration, Executive Office Administration, Secretarial Studies, or a related field.\n7 - 10 years of experience providing executive or senior-level administrative support.\nExperience providing day-to-day administrative support to senior leadership teams.\nExperience dealing with travel management agencies is required.\nExperience planning meetings, events, and executive travel.\nAbility to coordinate document approvals and audit-related activities.\nAbility to work effectively in a fully office-based environment in Pickering with occasional travel to CanAtom offices in Whitby.\nAbility to manage complex calendars and schedules.\nProficiency with Concur SAP and Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.\nLeadership skills to provide guidance and support to project administrators.\nStrong organizational and coordination skills.\nExcellent communication skills with internal and external stakeholders.\nRewards & benefits\nExplore the rewards and benefits that help you thrive - at every stage of your life and your career at AtkinsRéalis in Canada.\nEnjoy competitive compensation, employee recognition, and a brilliant range of flexible benefits you can tailor to your health, wellbeing, financial and lifestyle needs.\nMake the most of diverse opportunities for training and professional development to grow your skills and expertise.\nAnd take advantage of our hybrid working culture and generous time-off policies to balance a fulfilling career with your personal life.\nBe rewarded. Find out more.\nAbout AtkinsRéalis\nWe're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.\nFind out more.\nAdditional information\nAtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data.\nBy submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.\nAppropriate accommodation will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).\nSuccessful applicants will be notified about AtkinsRéalis’ accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.\nWorker Type\nEmployeeJob Type\nRegularAt AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.","description_format":"text","description_chars":5041,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Home office","Hybrid work","Professional development"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Nuclear Energy"],"lifecycle":[{"event":"open","at":"2026-10-09T21:31:17Z"}],"visa":[{"country":"CA","licensed_sponsor":true,"evidence":"Positions approved through LMIA in 12 months: 5","filings_12m":5,"filings_prev_12m":6,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"High Wage","cap_exempt":false,"checked_at":"2026-10-03T21:10:52+00:00","sources":["ESDC: employers issued a positive LMIA"],"filings_for_role_12m":0}],"liveness":{"score":56,"band":"ok","label":"Likely open","p_open":1,"p_active":0.622,"p_room":0.9,"age_days":20,"expected_fill_days":41,"reasons":["conf:5","stale_co","velocity","win:mid","comp:brand"],"computed_at":"2026-10-30T05:48:23Z"},"pay":null,"html_url":"https://alion.io/job/atkinsrealis-executive-administrative-assistant","json_url":"https://alion.io/job/atkinsrealis-executive-administrative-assistant.json","meta":{"generated_at":"2026-10-30T19:44:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9391,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8926},"rest":"https://alion.io/mcp/rest/get_company?id=8926"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fatkinsrealis-executive-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fatkinsrealis-executive-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fatkinsrealis-executive-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/atkinsrealis-executive-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fatkinsrealis-executive-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2201815}},{"tool":"search_jobs","arguments":{"company":"atkinsrealis.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2201815},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}