{"id":2950421,"url":"https://alion.io/job/atkinsrealis-proposal-forms-coordinator","title":"Proposal Forms Coordinator","company":{"id":8926,"name":"AtkinsRéalis","domain":"atkinsrealis.com","url":"https://alion.io/company/atkinsrealis","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":86,"open_postings":408,"ghost_share":0,"stale_share":0.556,"repost_share":0.002,"time_to_fill_p50_days":43,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bengaluru, India"],"countries":["IN"],"hiring_countries":["IN"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":8000,"max_usd":17000,"period":"year","method":"role_seniority_country_cell","sample_n":9},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2025-09-11T00:00:00Z","employer_posted_date":"2025-09-11","last_verified_at":"2026-10-21T02:56:23Z","board_verified":true,"closed_at":null,"days_open":405,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":405},"description":"Job Description\nWe’re AtkinsRéalis, a world class Engineering Services and Nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading professional services company dedicated to engineering a better future for our planet and its people. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors.\nNews and information are available at www.atkinsrealis.com or follow us on LinkedIn.\nOur teams take great pride in delivering some of the world’s most prestigious projects. This success is driven by our talented people, whose diverse perspectives, expertise, and knowledge set us apart. Join us and you'll be part of our genuinely collaborative environment, where everyone is supported to make the most of their talents and expertise.\nWhen it comes to work-life balance, AtkinsRéalis is a great place to be. So, let's discuss how our flexible and remote working policies can support your priorities. We're passionate about are work while valuing each other equally. So, ask us about some of our recent pledges for Women's Equality and being a 'Disability Confident' and 'Inclusive Employer’.\nAtkinsRéalis Ireland is seeking a Proposal Coordinator to join our busy team. The ideal candidate will have bid preparation experience, and a background in the engineering / construction sector while not essential would be an advantage.\nThe role is suited to a commercially aware multitasker who can organise and prioritise assigned bids. An excellent communicator, they will coordinate inputs from a wide variety of stakeholders for all aspects of proposal preparation, ensuring quality and compelling bids are submitted in a timely manner.\nThe Proposal Coordinator will engage with Directors, Bid and Project Managers, our Proposal and Marketing Team, and colleagues in other countries. Various teams will provide technical expertise, project knowledge and background to support you to prepare and secure winning bids.\nWe’re looking for that special combination of skills and experience that make for a good Proposal Coordinator. We need the planner & project manager, communicator, analyst, and completer finisher with an eye for detail. Being creative and diverse in our thinking is part of what gives us the competitive edge, and you will be at the heart of delivering new value propositions for our growing client base.\nKey ingredients of the role & Specific skills required:\nEnsuring that the bid is run in accordance with bid best practice and the win work capture plan and pursuit toolkit, and in compliance with the Service Delivery Process.\nJob title: Proposal Forms Coordinator\nYears of experience: 3 - 4 years (public procurement forms/compliance)\nReports To (title): Proposal Managers (USA) and Win Work Team Lead (India)\nRole: Expected functions\nLead all solicitation forms, attestations, certificates that are part of solicitations, client portal for proposal submissions. Maintain a forms matrix, coordinate signatures, ensure insurance/COI and legal reviews are complete, and deliver first-time-right compliant packages across U.S. portals.\nJob Duties: Responsibilities\nCreate and maintain the compliance/forms matrix; perform line-by-line checks of RFP/RFQ instructions and model contracts.\nCoordinate signatures, notarizations, and corporate information; route legal and insurance/COI reviews per SOP.\nComplete and validate forms (Affidavits, Certifications, Addenda, Conflict/Disclosure, DBE/MBE, etc.) including subconsultants.\nManage portal submissions (e.g., OpenGov, Bonfire, PlanetBids, DemandStar) including uploads, naming, and envelope locks.\nTrack P# creation and other internal references; ensure cover letters, tabs, and labels meet specifications.\nMaintain audit-ready records; archive final forms and confirmations in the proposal library as part of closeout.\nSupport compliance spot-checks during Pink/Red/Gold reviews; document IQR outcomes and remediate findings.\nTake constructive feedback and apply it to enhance the delivery.\nDeadline & Task Management.\nScope of the job role: Level of work and its importance to the organization\nCOMPLEXITY (Variety or uniqueness of tasks; relative difficulty or importance of work performed; size of unit supported, etc.)\nOperates under strict deadlines and zero-defect expectations; manages dependencies across legal, insurance, and partners.\nDECISION-MAKING (Supervision received; independent judgment or initiative; consequence of error)\nExercises judgment on interpretation of instructions; escalates ambiguities early with recommended resolutions.\nWORKING WITH OTHERS (Titles and number of personnel; type of direction given)\nLiaises with subconsultant admin contacts for complete packages. Coordinates with Proposal managers for forms compliance and completion.\nINTERNAL CONTACTS (Required interaction/relationship with others within the organization)\nProposal Managers, Legal, Risk/Insurance, Capture/BD, Technical Leads, Print/Production.\nEXTERNAL CONTACTS (Required interaction/relationship with others outside the organization)\nClient procurement officers (for portal clarifications), notaries, subconsultant administrators.\nMinimum Requirements\nEDUCATION AND EXPERIENCE\nBachelor’s degree or equivalent experience in business/communications;\n3-4 years handling public procurement forms.\nSPECIAL SKILLS\nExpertise in forms management, checklists, and portal submissions; strong Word/PDF skills (bookmarks, fillable forms).\nFamiliarity with model contracts, insurance requirements, and COI certificates.\nMeticulous attention to detail; ability to work across time zones; strong communication and follow-through.\nAmerican English grammar proficiency & editing skills.\nCOMPETENCIES\nClient Service, Commitment, Communication, Innovation & Continuous Improvement, Professionalism, Quality, Teamwork.\nWorker Type\nEmployeeJob Type\nRegularAt AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.","description_format":"text","description_chars":6828,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"India","iso":"IN","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Nuclear Energy","Transport Infrastructure","Civil & Structural Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-20T19:53:20Z"}],"visa":[],"liveness":{"score":3,"band":"cold","label":"Long shot","p_open":1,"p_active":0.115,"p_room":0.28,"age_days":405,"expected_fill_days":43,"reasons":["conf:2","stale_co","velocity","win:tail","crowd:brand"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/atkinsrealis-proposal-forms-coordinator","json_url":"https://alion.io/job/atkinsrealis-proposal-forms-coordinator.json","meta":{"generated_at":"2026-10-21T06:49:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9613,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":8926},"rest":"https://alion.io/mcp/rest/get_company?id=8926"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fatkinsrealis-proposal-forms-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fatkinsrealis-proposal-forms-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fatkinsrealis-proposal-forms-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/atkinsrealis-proposal-forms-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fatkinsrealis-proposal-forms-coordinator"}]}