{"id":1693216,"url":"https://alion.io/job/atkinsrealis-subcontracts-administrator","title":"Subcontracts Administrator","company":{"id":8926,"name":"AtkinsRéalis","domain":"atkinsrealis.com","url":"https://alion.io/company/atkinsrealis","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":78,"open_postings":376,"ghost_share":0,"stale_share":0.864,"repost_share":0.005,"time_to_fill_p50_days":28,"computed_at":"2026-10-17T05:46:00Z"}},"role":"Legal","role_family":"Legal","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Miami, United States","Austin, United States","Houston, United States","Tampa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":75000,"max":95000,"currency":"USD","period":"year","gross":null,"usd_annual":95000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":true,"technologies":[{"name":"Oracle","optional":false},{"name":"SharePoint","optional":false}],"status":"closed","first_seen_at":"2026-10-01T00:00:00Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-18T13:54:27Z","board_verified":false,"closed_at":"2026-10-18T13:54:27Z","days_open":17,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":17},"description":"Job Description\nOverview\nWe are seeking a Subcontracts Administrator to join our team in Miami, Tampa, FL, Houston or Austin, TX. This is a hybrid position that will require to be in the office 3 days a week.\nProcess Purchase Requests using the appropriate standard subcontract agreements to ensure subcontractors fully meet company and project requirements. This includes reviewing scopes of services, schedules, and compensation structures, and uploading documents into the Contract Lifecycle Management (CLM) system, Conga. Serve as an enabler and business partner to project teams by helping mobilize subcontractors for the successful delivery of project scopes.\nYour role\nFacilitate subcontractor registration within the company database.\nReview Certificates of Insurance to ensure compliance with prime contract requirements and/or company standard insurance terms.\nFacilitate compliance activities, including but not limited to Health, Safety, and Environment (HSE) and Engagement Risk Assessment (ERA) approvals.\nSupport negotiation of subcontract terms and conditions as required.\nPrepare and issue subcontracts within delegated procurement authority limits.\nPrepare subcontract documents and amendments, including coordination with Senior Administrators regarding flow-down requirements from prime contracts.\nEnsure subcontract terms and conditions are appropriate and compliant.\nPrepare reports and contractual correspondence for project management and clients.\nMaintain accurate subcontract tracking records tailored to assigned contracts.\nAssist with subcontract closeout activities, complete file documentation, and archive subcontract records appropriately.\nEnsure retention of reports and claims documentation for required retention periods.\nSupport internal and external audits as required.\nServe as a liaison between subcontractors, program management, and procurement personnel.\nPerform additional assignments and duties as directed by the Supervisor.\nComplexity:\nPerforms work requiring the application of acquired and diversified knowledge and experience in subcontract administration and the coordination of related activities.\nSupports subcontract management activities involving varied tasks and differing levels of complexity.\nDecision-Making:\nExercises independent judgment when analysing subcontracts and reports to determine contract requirements and compliance obligations.\nReceives direction regarding assignment objectives, administrative issues, and potential solutions while maintaining responsibility for day-to-day execution.\nInternal Contacts:\nInterfaces with Project Managers, Divisional Managers, Legal professionals, Finance teams, and administrative staff.\nExternal Contacts:\nMay interact with client representatives, subcontractors, and regulatory agency personnel to coordinate contractual documentation and records management activities.\nAbout you\nBachelor's degree in Business Administration or a related discipline and a minimum of two years of relevant experience in DOT procurement or Federal contract administration; or an Associate's degree with six years of relevant experience. Candidates without a degree require eight years of relevant experience.\nNCMA Certification or similar professional certification is preferred.\nExperience processing paper and electronic documentation.\nWorking knowledge of subcontracting activities common to the engineering and construction industry is preferred.\nStrong analytical and organizational skills.\nAbility to perform mathematical calculations and understand contract types and compensation methods.\nAbility to organize information and effectively use computers and applicable software systems.\nAbility to work within Oracle-based procurement systems and SharePoint environments.\nAbility to plan and prioritize work effectively.\nAbility to review contract documents, project plans, and progress reports.\nEffective communication skills and the ability to work under deadline pressure.\nGeneral Competencies:\nClient Service.\nCommitment.\nCommunication.\nInnovation and Continuous Improvement.\nProfessionalism.\nQuality.\nTeamwork.\nRewards & benefits\nAt AtkinsRéalis, our values-Safety, Integrity, Collaboration, Innovation, and Excellence-are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact.\nDepending on your employment status, AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here.\nAbout AtkinsRéalis\nWe're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.\nFind out more.\nAdditional information\nExpected compensation range is between $75,000 - $95,000 annually depending on skills, experience, and gegraphical location.\nAre you ready to expand your career with us? Apply today and help us shape something extraordinary.\nAtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability\nPlease review AtkinsRéalis’ Equal Opportunity Statement here.\nAtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.\nNote to staffing and direct hire agencies:\nIn the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency.\nhttps://careers.atkinsrealis.com/recruitment-agencies.\n#LI-HYBRID\nWorker Type\nEmployeeJob Type\nRegularAt AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. 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