{"id":2113567,"url":"https://alion.io/job/atomic-group-personal-assistant-to-ceo","title":"Personal Assistant to CEO","company":{"id":4028938,"name":"Atomic Group","domain":"atomic-group.io","url":"https://alion.io/company/atomic-group","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Kuala Lumpur, Malaysia"],"countries":["MY"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":4500,"max":6500,"currency":"MYR","period":"month","gross":true,"usd_annual":19080},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Claude","optional":false}],"status":"live","first_seen_at":"2026-10-01T15:05:36Z","employer_posted_date":null,"last_verified_at":"2026-10-01T15:05:36Z","board_verified":false,"closed_at":null,"days_open":23,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":23},"description":"Help our CEO stay focused—and turn busy conversations into organized action.\n\nAt Atomic Group, we’re looking for a proactive, meticulous Personal Assistant to support our CEO, Jon Lai. You’ll manage schedules, coordinate business and personal matters, and make sure requests, decisions, and commitments are followed through.\n\nThis role suits someone who enjoys creating structure, learns quickly from feedback, and actively uses AI to work more efficiently. You take pride in the quality of the outcome: accurate details, clear priorities, well-prepared meetings, and tasks that reach completion.\n\nWorking directly with the CEO of a Malaysian multi-brand consumer health and wellness group, you’ll gain firsthand exposure to how decisions and priorities move across teams and brands.\n\nWhat you’ll do\n\nManage the CEO’s calendar and priorities. Coordinate appointments, resolve clashes, protect focus time, and ensure each meeting has a clear purpose and the right preparation.\n\nKeep meetings prepared and actions moving. Organise agendas and supporting materials, capture key decisions, and track action items, owners, and deadlines.\n\nFollow through across teams. Coordinate with colleagues across the group, check progress, and flag delays early with concise updates.\n\nHandle communication with good judgment. Screen requests, organise correspondence, direct routine matters to the right person, and recognise when the CEO’s attention or approval is needed.\n\nCoordinate travel and logistics. Arrange transport, accommodation, and itineraries; check the details; and manage changes and expense records within agreed budgets.\n\nProvide practical personal support. Coordinate personal appointments, reservations, and agreed errands, keeping personal and company expenses clearly separate.\n\nKeep information organised and confidential. Maintain reliable records and handle business information, private conversations, and personal details with discretion.\n\nUse AI to improve everyday workflows. Apply AI tools to meeting preparation, document drafting, research, and follow-up tracking, while maintaining accuracy and discretion.\n\nHow you’ll work with the CEO\n\nBring clarity to a fast-moving day. Requests may arrive across several short messages, and priorities can change. Ask focused questions, clarify what matters most, and keep track of the latest agreed decision.\n\nWork effectively with an AI assistant. Use AI to capture requests, organise information, prepare summaries, and keep tasks current wherever it improves the result. Avoid unnecessary manual work when AI can handle it well, and verify its output before relying on it.\n\nKeep one clear, current record. Make sure nothing gets lost between conversations, notes, tasks, people, and tools. Accurately record each commitment, owner, deadline, and change, and follow through until it is completed or has an agreed next step.\n\nCommunicate directly and early. Give concise updates on what is done, what is progressing, what is blocked, what you recommend, and what you need from the CEO. Flag potential delays while there is still time to act.\n\nMake competing priorities visible. Be comfortable saying, “I need your answer by 3pm to keep this moving,” or “These two requests clash; this is the one I recommend doing first.” Follow agreed priorities and clarify decisions that require the CEO’s input.\n\nImprove how you work together. Take feedback openly, apply it, and document what you learn so mistakes are not repeated. Help build useful routines and remain willing to change your approach as tools improve.\n\nWhat good work looks like\n\nBefore a trip: The CEO has one checked brief containing the itinerary, documents, transport arrangements, key contacts, and outstanding decisions.\n\nAfter a meeting: Decisions have clear owners and next steps. Everyone knows their responsibilities, and progress is followed up.\n\nAt the end of the day: The CEO can quickly see what is completed, what is moving, and what needs attention without reconstructing the day from multiple conversations.\n\nWhy join Atomic Group?\n\nWork directly with the CEO. See how business priorities are set and decisions are made.\n\nGain exposure across teams and brands. Build a broader understanding of a consumer health and wellness business.\n\nTake ownership of work that matters. Your preparation and follow-through will help the CEO and wider team work more effectively.\n\nPut your strengths into practice. This role gives organisation, judgment, and communication a clear, visible impact.\n\nRequirements\n\nHighly coachable. You listen carefully, take feedback well, put it into practice, and ask for direction when needed.\n\nResponsible and consistent. You take ownership of agreed tasks and follow through on the small things as well as the major ones. You raise unclear or blocked items promptly.\n\nMeticulous about details. You check names, dates, timing, costs, and whether something has been requested or confirmed.\n\nConfident using AI in everyday work. You actively use tools such as ChatGPT, Claude, or similar assistants to improve efficiency and quality. You understand their capabilities and limitations, check their output, and protect confidential information.\n\nEnthusiastic about learning and improving. You learn tools quickly, document useful lessons, and adapt your methods as better ways of working become available.\n\nWarm, clear, and appropriately firm. You build good relationships while being direct about deadlines, missing information, and decisions needed.\n\nDiscreet and trustworthy. You handle private business and personal information with care and respect professional boundaries.\n\nOrganised with digital tools. You can confidently manage calendars, email, documents, spreadsheets, and task-tracking systems.\n\nClear written and spoken English. Mandarin is an advantage for relevant business communication.\n\nAble to demonstrate your work. Experience supporting a founder or senior leader, coordinating operations, or managing several moving parts is helpful. Examples of work you have organised and completed matter more than a particular degree.\n\nSkills\nAdministrative Support, Time Management, Communication, Generative Artificial Intelligence","description_format":"text","description_chars":6192,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-08T23:05:30Z"}],"visa":[],"liveness":{"score":42,"band":"fade","label":"Fading","p_open":0.85,"p_active":0.659,"p_room":0.75,"age_days":22,"expected_fill_days":23,"reasons":["seen:22","win:late"],"computed_at":"2026-10-24T06:02:35Z"},"pay":{"stated_usd_annual":19080,"is_top_pay":false},"html_url":"https://alion.io/job/atomic-group-personal-assistant-to-ceo","json_url":"https://alion.io/job/atomic-group-personal-assistant-to-ceo.json","meta":{"generated_at":"2026-10-24T23:29:53Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":34550,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4028938},"rest":"https://alion.io/mcp/rest/get_company?id=4028938"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fatomic-group-personal-assistant-to-ceo"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fatomic-group-personal-assistant-to-ceo"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fatomic-group-personal-assistant-to-ceo"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/atomic-group-personal-assistant-to-ceo\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fatomic-group-personal-assistant-to-ceo"}]}