{"id":2654278,"url":"https://alion.io/job/atomic-office-manager","title":"Office Manager","company":{"id":82346,"name":"atomic","domain":"atomic.ae","url":"https://alion.io/company/atomic-ae","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Miami, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":80000,"max":95000,"currency":"USD","period":"year","gross":null,"usd_annual":95000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Calendar","optional":false},{"name":"Google Docs","optional":false},{"name":"Google Drive","optional":false},{"name":"Google Workspace","optional":false}],"status":"live","first_seen_at":"2026-10-15T20:58:51Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-23T19:25:36Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"About Atomic\nAtomic is a venture studio and venture capital firm that builds and scales companies from the ground up. We partner with exceptional founders to launch transformative businesses across industries including AI, fintech, healthcare, consumer, enterprise software, and more. We've launched and scaled more than 20 companies including Hims & Hers, Exowatt, Replicant, Found, Golden Child, and Homebound.\nPosition Overview\nAtomic is seeking an Office Manager for our Miami office. This person will be the heart of our in-office experience. They will bring a hospitality-first approach to everything from welcoming guests and supporting our General Partners to running board meeting prep, events, and team engagement.\nWhat You’ll Do:\nOwn day-to-day office operations and handle all in-office needs as they come up.\n\nWork closely with our General Partners (GPs), supporting their in-office needs and requests with discretion and care.\n\nPrepare for onsite and board meetings, including room setup, materials, catering, and logistics.\n\nPlan and help run internal and external events, from team gatherings to hosted gatherings for founders, investors, and partners.\n\nLead in-office engagement efforts that build community and make the office a place people want to be.\n\nCoordinate onsite interviews and arrange travel for candidates and team members.\n\nManage the reception area and welcome visitors.\n\nAct as the point of contact for the building complex. This includes registering guests, sending communications, and getting badges created for temporary visitors and new hires.\n\nSupervise the maintenance of office equipment, including the kitchen.\n\nWork with vendors to keep kitchen supplies, snacks, and beverages stocked.\n\nKeep office areas neat and organized throughout the day.\n\nReceive, sort, and scan mail and deliveries.\n\nManage conference room and hot desk schedules.\n\nAssist with first-day office welcome and space planning for new hires.\n\nManage office lunch orders and company Uber perks.\n\nSupport office IT as needed.\n\nProvide additional ad hoc support as needed.\n\nWhat You Are:\nHospitality-first. You anticipate what people need and create a warm, polished experience for everyone who walks through the door.\n\nAutonomous and proactive. You spot what needs to be done and take care of it without being asked.\n\nA strong multitasker who can juggle competing priorities in a fast-paced environment and follow projects through to completion.\n\nTrustworthy and discreet, with a proven ability to handle sensitive and confidential information.\n\n3+ years of administrative experience in a fast-paced office environment.\n\nExcellent interpersonal, written, and verbal communication skills.\n\nStrong organizational skills.\n\nWorking knowledge of Google Workspace, including Gmail, Google Calendar, Google Drive, and Google Docs.\n\nNice to Have:\nDirect office management experience.\n\nFamiliarity with venture capital or startups, or a genuine interest in learning how a venture fund builds and operates companies.\n\nWe are focused on building a diverse and inclusive workforce. If you’re excited about this role, but do not meet 100% of the qualifications listed above, we encourage you to apply.\n-----\nAtomic is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law.\nPlease review our CCPA policies here.","description_format":"text","description_chars":3487,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Property Management","Real Estate Brokerage"],"lifecycle":[{"event":"open","at":"2026-10-15T22:33:00Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":7,"expected_fill_days":93,"reasons":["conf:0","win:early"],"computed_at":"2026-10-23T05:54:15Z"},"pay":{"stated_usd_annual":95000,"is_top_pay":true},"html_url":"https://alion.io/job/atomic-office-manager","json_url":"https://alion.io/job/atomic-office-manager.json","meta":{"generated_at":"2026-10-23T20:12:33Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1635,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":82346},"rest":"https://alion.io/mcp/rest/get_company?id=82346"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fatomic-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fatomic-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fatomic-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/atomic-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fatomic-office-manager"}]}