Coordinator of Operations & Special Projects

Department:

Status:

Benefits Eligible:

Hours Per Week:

Schedule Details/Additional Information:

Monday-Friday during business hours. 40 hours per week.

Pay Range:

Major Responsibilities:

• Performs a variety of project management duties to relieve the Executive Director and Directors of details of executive business matters. This accountability has wide latitude for exercising discretion and judgment in moving action items, reports and correspondence through the pipeline in a highly efficient and effective manner.
  • 1)Creates drafts and a wide variety of finished documents from notes, brief instructions or printed materials. Reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate grammatical usage.
  • 2)Establishes and implements operational plans for successful project completion with direction from Leadership team.
  • 3)Studies reports received by the Leadership team.; checks and compares with previous reports and other data and bring to the attention of the Leadership team. significant items, changes, errors or omissions; supervise the maintenance of department files keeping correspondence and reports available for reference.
  • 4)Conducts meetings on behalf of the Leadership team.to gather information relating to report generation or creation of presentation materials, supporting documents, and project status updates.
  • 5)Utilizes data to drive performance, conduct metric-based analysis to identify efficiency/effectiveness maximization strategies.
  • 6)Prioritizes to manage multiple projects simultaneously and follows through on tasks in an efficient and timely manner that is observant of crucial deadlines.
• Attends key meetings with the Leadership team., or from their direction, and coordinates the action items, deliverables and follow-up communication to appropriate individuals immediately thereafter.
  • 2)Maintains SharePoint sites for key meetings and effectively utilizes sites to increase organization of committees, councils, or projects associated with the sites.
  • 1)Tracking and reporting: creates and delivers customized project plans, presentations, and updates ensures timely and effective deployment of implementation plans and measurable returns. Utilizes internal and external data comparative tools to track and monitor block performance. Develops project plans to track and monitor project performance and evaluate progress towards completion.
• Working with the Administrative Assistants dedicated to the Executive Director and Directors, maximizes efficiency, productivity, and the timely completion of projects, meetings, and tasks. Contributes to an environment that is conducive to staff development, job satisfaction and the achievement of team goals.
  • 1)Supports Administrative Assistants with calendar/schedule oversight for the Executive Director and Directors.
  • 2)Designs and creates documents utilizing PowerPoint, Word, Excel, and other software.

Education/Experience Required:

• Bachelor’s degree.
• 3-5 years work experience in a hospital or corporate business.

Knowledge, Skills & Abilities Required:

• Self-directed, results-oriented and creative.
• Proficient with word processing, spreadsheet, presentation software, database management and calendar programs.
• Highly effective interpersonal communication skills.
• Expert-level written/verbal communication skills.
• Strong organizational skills.
• Strong decision-making ability.
• Extreme attention to detail

Physical Requirements and Working Conditions:

• Ability to work in a fast-paced changing environment.
• Ability to prioritize independently and respond to multiple simultaneous requests.
• Ability to work under stressful conditions and in difficult situations with a high degree of professionalism, tact and discretion.
• Detailed knowledge of organization’s operations, organizational procedures and personnel.
• Proficiency in business and health care vocabulary to effectively produce projects, reports and presentations on behalf of the Executive Director and Directors and the company.
• Strong time management skills to plan, manage and execute job accountabilities.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.