{"id":2312157,"url":"https://alion.io/job/attain-talent-personal-executive-assistant","title":"Personal & Executive Assistant","company":{"id":669112,"name":"Attain Talent","domain":"attaintalent.com","url":"https://alion.io/company/attaintalent","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["McLean, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":80000,"max":125000,"currency":"USD","period":"year","gross":null,"usd_annual":125000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-11T23:10:27Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-29T10:49:18Z","board_verified":true,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":17},"description":"Personal & Executive Assistant\nLocation: Palm Beach Gardens, Florida\nOnsite Arrangement: Primarily onsite at a private residence\nEmployment Type: Full-time, salaried\nSchedule: Weekday core hours, plus scheduled overnight coverage at the residence several times per month, occasionally spanning a full weekend\nTravel: Daily local driving in a personal vehicle, with mileage reimbursement, and occasional domestic travel for business event\nPosition Overview \nA successful entrepreneur and Founder/CEO is seeking an experienced Personal & Executive Assistant to provide highly trusted support across business, personal, family, and household matters. This multifaceted position combines personal and household support, property management, marketing support, financial administration, and the day-to-day coordination of a private residence and busy household in Palm Beach Gardens.\nThis is not a traditional office-based Executive Assistant position. The role operates primarily from the family’s private residence and combines personal support, household and property management, family logistics, event coordination, and hands-on support for a household with three large dogs.\nThe right candidate will bring the polish and organizational instincts of an executive assistant, the service mindset of a private household professional, and the judgment to move comfortably between company business and private family matters without compromising standards or confidentiality.\nSuccess is measured simply: the Founder/CEO’s travel, expenses, household, properties, and personal commitments run without requiring their intervention, business marketing priorities move forward, and the family’s daily routine remains organized and dependable.\nWhat You Will Do\nPersonal Support\nHandle personal and business errands. Manage shopping, dry cleaning, shipping, returns, purchases, pickups, deliveries, mail, packages, reservations, gift purchasing, travel arrangements, and other personal and business-related tasks requiring timely execution and follow-through.\nMarketing and Communications Support\nSupport marketing activities. Assist with marketing tasks as directed, including making and taking calls, coordinating communications, and providing other day-to-day marketing support.\nSupport content creation. Assist with capturing video content on a phone or camera for events, behind-the-scenes content, and other marketing needs.\nManage email marketing support. Build, format, and send email campaigns in Constant Contact, including list management.\nSupport social media. Assist with social media posting, engagement, coordination, and scheduling as needed.\nPlan and execute company events. Support the CEO and marketing team with client events, team gatherings, and industry hospitality. Responsibilities include venue and vendor sourcing, budgeting, invitations and RSVPs, logistics, onsite coordination, and post-event follow-up.\nFamily and Household Logistics\nProvide support to family members. Assist with transportation, scheduling, and logistical needs for the family's high school-aged daughter, including school, extracurricular activities, appointments, and other day-to-day responsibilities.\nCare for the household’s three large dogs. Provide hands-on care including feeding, walking, exercise, medication, coordination with dog walkers, grooming coordination, and transportation to veterinary appointments as needed.\nManage household operations and vendors. Maintain ongoing communication with landscapers, housekeeping, pool service, maintenance providers, dog walkers, and other household vendors and service providers. Schedule, coordinate, and oversee their work as needed.\nKeep the household on schedule. Coordinate household calendars, grocery and meal needs, household errands, appointments, deliveries, supplies, inventory, and the small but important logistics that keep a busy family moving.\nHold the residence overnight. Remain at the residence overnight several times per month, occasionally for a full weekend, while the family is traveling. Ensure that the home, pets, and family routines continue without interruption. Overnight coverage will be scheduled in advance whenever possible, and private accommodations will be provided.\nProperty & Rental Management Support\nSupport family property administration. Track and maintain expenses for family properties in organized spreadsheets and prepare simple expense summaries and reports as requested.\nAssist with rental properties. Coordinate maintenance and repairs, communicate with vendors and tenants as directed, and ensure property records remain current.\nMaintain property documentation. File and organize property-related documents, receipts, leases, invoices, and other records.\nFinancial Administration\nMaintain organized financial records. Track business and personal expenses and maintain accurate documentation and supporting records. Work with the finance team and outside accountants as needed.\nTrack household expenses. Monitor estate and household vendor invoices, service contracts, recurring payments, and bills. Identify anomalies, duplicate charges, outstanding items, and upcoming renewal dates before they become problems.\nReconcile expenses accurately and maintain organized supporting documentation without requiring rework.\nBoat & Event Support\nCoordinate boat-related needs. Maintain communication with boat vendors regarding maintenance, detailing, marina coordination, and other needs as they arise.\n Support personal events and gatherings. Assist with event and party planning, including vendor coordination, guest logistics, and day-of support.\nWho You Are\n5+ years of experience as an executive assistant, personal assistant, household or estate manager, or family office assistant supporting a principal and household at a high standard of service.\nDemonstrated proficiency in Constant Contact (building campaigns + list management) or a directly comparable email-marketing platform.\nStrengths in Excel/Google Sheets.\nWorking knowledge of major social media platforms and scheduling tools.\nProficiency with Intacct and Zoho financial platforms, including Zoho Books and Zoho Expense, or demonstrated ability to learn cloud-based financial systems quickly.\nExperience reconciling business and personal expenses accurately and maintaining clear, organized supporting documentation.\nWorking understanding of estate and household management concepts, including vendor and contractor coordination, preventive maintenance, inventories, household budgeting, and basic property-security practices.\nEvent-planning experience spanning executive dinners, client events, and company gatherings, with the ability to manage budgets, vendors, timelines, invitations, and onsite logistics.\nA valid Florida driver’s license, or the ability to obtain one upon hire.\nA clean motor-vehicle record and reliable, insured personal vehicle, with the maturity, judgment, and demonstrated ability to transport family members safely. \nComfort working inside a private family residence and around the family’s daily routine.\nComfort making/taking calls with vendors, tenants, etc. & videotaping content on a phone/camera.\nGenuine ease and competence caring for three large dogs.\nAvailability for scheduled overnight coverage at the residence, including occasional full weekends.\nResidence in, or willingness to relocate to, the greater West Palm Beach area within a reasonable commute of Palm Beach Gardens.\nExcellent written and verbal communication.\nStrong Google Workspace or Microsoft Office skills.\nMeticulous attention to detail and consistent follow-through.\nAbility to pass an extensive background investigation, including criminal-history, motor-vehicle, employment-verification, and reference checks.\nWillingness to execute confidentiality and nondisclosure agreements as a condition of employment.\nBonus Qualifications\nBackground in luxury hospitality or private service.\nExperience supporting a Founder, owner, or C-level executive in a fast-growing organization.\nCertification or coursework in estate or household management through DEMA, Starkey International, or a comparable program.\nCurrent CPR and First Aid certification, or willingness to obtain certification upon hire.\nKey Attributes\nDiscretion Without Exception\nTreats everything seen and heard in the residence and the business as confidential. Understands that the family’s privacy and the company’s information require the same careful protection.\nOwnership Mentality\nTreats the Founder’s time, the household, and the marketing calendar as personal responsibilities. Identifies gaps, anticipates needs, and solves problems without waiting to be asked.\nRelentless Follow-Through\nTracks every open item through completion. Nothing is forgotten, casually assumed, or left unresolved. Maintains an effective personal system and delivers on every commitment.\nCalm Under Pressure\nRemains composed when plans change, including travel disruptions, vendor no-shows, shifting pickups, household needs, or communications that must be completed earlier than anticipated.\nService Instinct\nBrings a hospitality-oriented mindset to every task. Is polished, warm, and responsive with the family, guests, colleagues, and vendors while maintaining appropriate professional boundaries.\nDependability\nShows up on time and follows through consistently. Transportation, family logistics, overnight residence coverage, and pet care are firm commitments on which the household depends.\nWorking Conditions\nThe primary work location is a private residence in Palm Beach Gardens, Florida.\nPeriodic work will also occur at company offices, event sites, and vendor locations.\nThe position involves daily interaction with the Founder/CEO and family, household vendors and staff, three household dogs, and visitors to the residence.\nScheduled overnight stays at the residence are required, with private accommodations provided.\nOccasional evening and weekend hours will be required in connection with company events, household needs, and family travel.\nThe role requires daily local driving, sometimes for extended periods.\nPhysical requirements include lifting and carrying items weighing up to 30 pounds, walking and handling dogs, climbing stairs, and moving throughout the home and grounds during the workday.\nConditions of Employment\nSatisfactory completion of a background investigation, including criminal-history checks at the county, state, and federal levels; motor-vehicle record review; employment verification; professional and personal reference checks; and verification of authorization to work in the United States without sponsorship.\nDriving-record checks may be repeated periodically during employment.\nExecution of confidentiality and nondisclosure agreements covering the Founder/CEO, family, residence, guests, travel, finances, and company business.\nMaintenance of a valid driver’s license, clean driving record, reliable personal vehicle, and automobile insurance meeting required minimums throughout employment.\nThis description summarizes the general nature of the position and is not an exhaustive list of duties. Responsibilities may change as the needs of the Founder, family, household, and business evolve.\nBenefits\nWe are committed to supporting the wellbeing of our employees through a comprehensive benefits program. Full-time employees receive access to a range of benefits, including:\nMedical, dental, and vision coverage\nMultiple medical plan options with preventive care, prescription coverage, telemedicine, and mental health support\nTax-advantaged accounts, including FSA, Dependent Care FSA, and HSA, employee support programs, and company-paid life and AD&D insurance\n401(k) retirement plan with a 3% employer safe-harbor match, with quarterly enrollment for new hires\nUnlimited Paid Time Off\nCoverage and eligibility determined by plan rules; enrollment occurs within 30 days of eligibility medical coverage begins on the date of hire or the fi...","description_format":"text","description_chars":13076,"description_truncated":true,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events","Retirement plans"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":true,"industries":["Recruiting & Staffing"],"lifecycle":[{"event":"open","at":"2026-10-12T02:00:32Z"}],"visa":[],"liveness":{"score":87,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.871,"p_room":1,"age_days":17,"expected_fill_days":50,"reasons":["conf:3","velocity","win:early"],"computed_at":"2026-10-29T05:49:05Z"},"pay":{"stated_usd_annual":125000,"is_top_pay":true},"html_url":"https://alion.io/job/attain-talent-personal-executive-assistant","json_url":"https://alion.io/job/attain-talent-personal-executive-assistant.json","meta":{"generated_at":"2026-10-29T11:28:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17438,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-30T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":669112},"rest":"https://alion.io/mcp/rest/get_company?id=669112"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fattain-talent-personal-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fattain-talent-personal-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fattain-talent-personal-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/attain-talent-personal-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fattain-talent-personal-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2312157}},{"tool":"search_jobs","arguments":{"company":"attaintalent.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2312157},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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