Associate

Job Title: Plant Administrator

Location: Ringus,Jaipur

Reports To: HR Manager

Department: Administration

Role Purpose

To manage all administrative functions of the plant, including infrastructure, security, statutory compliance, contractor and contract labour management, time-office operations, and employee welfare, ensuring smooth plant operations in compliance with legal and organizational standards.

Key Responsibilities

1. Contract Labour Management

• Ensure end-to-end management of contract workforce:
• Contractor onboarding, verification of licenses, PF/ESI codes, and statutory compliance.
• Maintain muster rolls, wage registers, and ensure timely payment of wages as per Minimum Wages Act.
• Monitor PF/ESI contributions and ensure 100% coverage for contract workers.
• Conduct regular audits of contractor compliance (wages, safety, documentation).
• Liaise with contractors for manpower planning and deployment as per production requirements.
• Maintain statutory registers and prepare compliance reports for labour authorities.

2. Statutory & Regulatory Compliance

• Ensure compliance with all labour laws, factory rules, and government regulations.
• Renew licenses and permits on time (Contract Labour License, Factory License, etc.).
• Prepare and submit statutory returns and reports within deadlines.
• Coordinate with HR and Legal for inspections and audits.

3. Time Office & Attendance

• Oversee biometric attendance system for regular and contract employees.
• Validate overtime approvals and ensure adherence to company policy.
• Provide accurate payroll inputs to HR/Finance within timelines.

4. Plant Infrastructure & Facilities

• Manage housekeeping, canteen, transport, security, and other plant facilities.
• Ensure preventive maintenance of administrative infrastructure.
• Monitor vendor performance and ensure SLA compliance.

5. Security & Safety

• Coordinate with security agencies for access control, visitor management, and CCTV monitoring.
• Support EHS team in safety audits, emergency drills, and compliance for contract workforce.

6. Vendor & Cost Management

• Negotiate rates with contractors and vendors to optimize costs.
• Ensure timely processing of invoices and maintain cost control measures.

7. Employee Welfare

• Oversee employee services like canteen, transport, uniforms, and medical facilities.
• Address grievances related to administrative services promptly.

8. Reporting & Documentation

• Prepare monthly MIS reports on contract labour, compliance, costs, and incidents.
• Maintain digital records of all statutory and administrative documents.

Qualifications

• Graduate/Postgraduate in Administration/HR/Industrial Relations or related field.
• 1 to 3 years of experience in plant administration and contract labour management.
• Strong knowledge of labour laws, factory rules, and statutory compliance.
• Proficiency in MS Office, ERP systems, and biometric attendance software.

Skills & Competencies

• Vendor and contractor management.
• Labour law compliance and documentation.
• Safety and risk management.
• Strong interpersonal and communication skills.

Working Conditions

• Plant-based role with frequent interaction with contractors, labour, and government authorities.
• Requires flexibility to handle emergencies and audits.