{"id":2617137,"url":"https://alion.io/job/audiochuck-executive-assistant","title":"Executive Assistant","company":{"id":1875412,"name":"Audiochuck","domain":"audiochuck.com","url":"https://alion.io/company/audiochuck","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Indianapolis, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":43000,"max_usd":80000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":2178},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Airtable","optional":false},{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-13T20:25:00Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-28T10:29:32Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"Executive Assistant\nThis is a full-time, in-person position located at our Broad Ripple office in Indianapolis, Indiana. Occasional travel and evening or weekend work may be required.\n\nAbout Us\nAudiochuck is a fast-growing, dynamic company driven by our mission to tell the right stories, in the right ways, for the right reasons. Our team is made up of immensely passionate people who love what we do and don’t stop until we’re proud. Excellence is required at Audiochuck. We have a responsibility and privilege to honor the voices of those whose stories we tell.\nWe approach our content with empathy, compassion, and a genuine desire to make a difference. Advocacy is an essential part of the Audiochuck culture as we strive to positively impact victims and their families through the use of our time, money, and resources.\nCommitted to developing our people and fostering a long-term team of talented media professionals, we are seeking a highly organized and discreet Executive Assistant to join our EA team.\nAbout the Executive Assistant\nThe Executive Assistant provides high-level administrative and operational support to members of Audiochuck's leadership team as part of a collaborative EA team. This person keeps priorities moving by owning complex scheduling, correspondence, meeting coordination, and cross-team communication, and by supporting the teams those leaders run.\nThe role requires exceptional organization, sound judgment, and the discretion to handle sensitive and confidential information with integrity. Because leadership responsibilities evolve as we grow, the leaders supported by this role may change over time.\nThis role is ideal for a proactive problem-solver who anticipates needs before they arise and thrives in a creative, fast-changing environment.\nWhat You’ll Do\nCalendar & Meeting Management\nManage complex calendars for leadership team members, proactively scheduling meetings, resolving conflicts, and anticipating needs\n\nPrepare agendas and meeting materials, take notes, and track follow-ups as needed\n\nTravel & Logistics\nCoordinate travel arrangements, including flights, lodging, and ground transportation\n\nPrepare and deliver detailed itineraries\n\nManage expense reporting on behalf of leadership team members\n\nCommunication & Correspondence\nAct as a liaison between leaders and internal and external stakeholders\n\nScreen, prioritize, and respond to email, calls, and other correspondence on a leader's behalf\n\nDraft, edit, and distribute internal and external communications, including emails, Slack updates, and team announcements\n\nServe as a trusted point of contact for team members who need access to a leader\n\nEA Team Collaboration\nPartner with fellow EAs and the EA Team Lead to share coverage and align on processes\n\nStep in to support other leaders when teammates are out\n\nSpecial Projects & Events\nAssist with special projects, research, and preparation of reports for leadership meetings\n\nCoordinate company and team events, including off-sites, retreats, and team-building activities\n\nWhat Success Looks Like\nLeaders' calendars run smoothly, with conflicts resolved before they become problems\n\nMeetings are well prepared, and follow-ups are tracked and completed\n\nTravel is seamless, with clear itineraries and expenses submitted accurately and on time\n\nCorrespondence is handled promptly, professionally, and with sound judgment about what needs a leader's attention\n\nConfidential information is always handled with discretion\n\nCoverage across the EA team is seamless, so leaders are supported even when a teammate is out\n\nEvents and special projects are organized and delivered without loose ends\n\nWhat You’ll Bring to the Table\n3+ years of experience as an Executive Assistant or in a similar role supporting senior leaders in a fast-paced environment\n\nProven ability to manage multiple priorities, deadlines, and complex schedules with precision\n\nStrong written and verbal communication skills, with the ability to interact professionally at all levels\n\nProactive problem-solver who anticipates needs and resolves issues independently\n\nHigh level of discretion and professionalism with sensitive and confidential information\n\nProficiency in Google Workspace and Slack, plus experience with expense tools such as Expensify\n\nFlexible and adaptable, with the ability to thrive in a creative, fast-changing environment\n\nPreferred\nBachelor's degree, or equivalent professional experience\n\nExperience in media, podcasting, or entertainment\n\nExperience supporting multiple leaders at the same time\n\nFamiliarity with project management or database tools such as Airtable\n\nWhat Audiochuck Will Bring to the Table\nCommitment to intentional leadership development\n\nDedication to company culture and promoting mental health\n\nA collaborative and passionate team aligned around advocacy and impact\n\nOpportunity to work closely with leaders shaping one of the most successful companies in podcasting\n\nComprehensive medical, dental, and vision coverage\n\n401(k) retirement plan with employer match\n\nGenerous paid time off\n\nPaid parental leave\n\nTeam events and company-sponsored activities\n\nAudiochuck is an equal opportunity employer. We welcome applicants of all backgrounds and make employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.\nIf you need a reasonable accommodation at any point during the application or interview process, please contact .","description_format":"text","description_chars":5559,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Parental leave","Retirement plans"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Podcasting"],"lifecycle":[{"event":"open","at":"2026-10-15T12:27:51Z"}],"visa":[],"liveness":{"score":74,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.824,"p_room":0.9,"age_days":14,"expected_fill_days":24,"reasons":["conf:1","win:mid"],"computed_at":"2026-10-28T05:59:10Z"},"pay":null,"html_url":"https://alion.io/job/audiochuck-executive-assistant","json_url":"https://alion.io/job/audiochuck-executive-assistant.json","meta":{"generated_at":"2026-10-28T12:34:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16621,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1875412},"rest":"https://alion.io/mcp/rest/get_company?id=1875412"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faudiochuck-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faudiochuck-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faudiochuck-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/audiochuck-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faudiochuck-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2617137}},{"tool":"search_jobs","arguments":{"company":"audiochuck.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2617137},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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