{"id":3742454,"url":"https://alion.io/job/aurecon-executive-assistant-2","title":"Executive Assistant","company":{"id":449569,"name":"Aurecon","domain":"aurecongroup.com","url":"https://alion.io/company/aurecongroup","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":56,"ghost_share":0,"stale_share":0.607,"repost_share":0.089,"time_to_fill_p50_days":30,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Melbourne, Australia","Adelaide, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Copilot","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-04T12:11:59Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-06T04:43:29Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Senior Executive Assistant - Buildings\nAt Aurecon, we are optimistic about the future. We are thinkers, solvers and collaborators who work with our clients to deliver the infrastructure and assets that strengthen communities and create a sustainable future.\nWhat you'll do\nAs a Senior Executive Assistant supporting the Buildings Leader, Victoria & South Australia, you'll be a trusted partner and play a critical role in the continued growth of our Buildings business. With a team of approximately 245 people and growing, this role is designed to create capacity, improve effectiveness and enable greater leadership impact across the business.\nWe're looking for someone who can operate as an extension of the leader they support. Someone who anticipates needs before they arise, thinks several steps ahead, exercises sound judgement and takes ownership for outcomes.\nYou'll be trusted with significant autonomy and expected to proactively solve problems, remove roadblocks and ensure priorities are progressing without the need for constant direction. In this role, you will:\nManage complex calendars, competing priorities and leadership rhythms across a large, geographically dispersed business. \nTake ownership of inbox management, triaging communications, escalating priorities and ensuring important actions are followed through. \nPrepare meeting agendas, briefing packs and executive-level correspondence. \nSupport senior coordination activities, leadership meetings and business-wide initiatives. \nCoordinate travel, accommodation and logistics across Australia. \nManage approvals, expenses, leave administration and workflows through systems including Workday and Dynamics. \nPrepare executive briefings before client meetings, including attendee research, relationship history and recommended discussion topics. \nWork proactively to identify risks, remove roadblocks and improve leadership effectiveness before issues impact the business. \nLeverage digital tools, automation and Microsoft Copilot to improve productivity, communication and the way the leadership team operates. \nWhat you'll bring\n7+ years of Executive Assistant experience supporting a senior executive or business leader in fast-paced environments \nExperience working within engineering, consulting, professional services or similarly complex environments will be highly regarded. \nExceptional organisational skills, with the ability to manage competing priorities and keep things moving without constant direction. \nStrong judgement and the confidence to make informed decisions on behalf of your executive when appropriate. \nProven experience managing complex calendars, inboxes, coordinating travel, inputting expenses and managing priorities. \nExcellent written and verbal communication skills. \nAdvanced capability across Microsoft Office, Outlook, Teams and enterprise systems such as Workday, Dynamics and similar business platforms. Experience with Workday or comparable HRIS/workflow systems will be highly regarded. A genuine curiosity for emerging technologies and AI tools such as Microsoft Copilot, proactively looking for ways to improve productivity, streamline processes and enhance executive effectiveness is essential for success. \nMost importantly, you'll be someone who sees what needs to be done and gets on with it. You're comfortable working autonomously, thinking several steps ahead and acting as a trusted extension of the executive you support.\nHow we support your growth\nWe believe your career should be a rewarding adventure. You'll work closely with influential leaders, contribute to the success of one of Aurecon's largest businesses, and have the opportunity to build your career in an environment that values initiative, innovation and continuous improvement.\nRecognised by the AFR as a Best Place to Work, we embrace flexible working, diverse perspectives and learning opportunities that help our people thrive.\nWho we are\nWe are an engineering consultancy with more than 7,000 people across Australia, New Zealand and Asia. We believe the world needs people who can engineer possibilities; people who can create infrastructure that makes life better for people and the planet. That is why we are here - to bring ideas to life, the Aurecon way.\nReady for your next adventure?\n[redacted]","description_format":"text","description_chars":4297,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[{"name":"Australia","iso":"AU","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Civil & Structural Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-11-04T12:11:59Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":1,"expected_fill_days":30,"reasons":["conf:1","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-06T05:58:05Z"},"pay":null,"html_url":"https://alion.io/job/aurecon-executive-assistant-2","json_url":"https://alion.io/job/aurecon-executive-assistant-2.json","meta":{"generated_at":"2026-11-06T09:09:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16572,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":449569},"rest":"https://alion.io/mcp/rest/get_company?id=449569"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faurecon-executive-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faurecon-executive-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faurecon-executive-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aurecon-executive-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faurecon-executive-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3742454}},{"tool":"search_jobs","arguments":{"company":"aurecongroup.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3742454},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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