{"id":696530,"url":"https://alion.io/job/aureliussystems-executive-assistant","title":"Executive Assistant","company":{"id":669079,"name":"Aurelius Systems","domain":"aureliussystems.com","url":"https://alion.io/company/aureliussystems","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":95,"open_postings":11,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":72,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Francisco, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":90000,"max":120000,"currency":"USD","period":"year","gross":null,"usd_annual":120000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-07-16T19:53:21Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-11-03T15:01:30Z","board_verified":true,"closed_at":null,"days_open":109,"trust":{"level":"ok","repost_count":1,"flags":["company_stale"],"days_open":109},"description":"Who We Are:\nAurelius Systems is a VC backed defense tech startup building autonomous, edge deployed directed energy systems for counter-UAS. We build laser weapons to shoot down drones.\nWe're a small team of engineers, former US military operators, and subject matter experts scaling America's directed energy dominance. The first cost effective, reliable and robust laser weapon system.\nOur namesake isn't an accident. Marcus Aurelius wrote about doing the work in front of you, every day, without excuses. Henry Ford didn't wait for permission to reinvent manufacturing. That's how we operate, small team, unreasonable output, no hiding behind the unachievable.\nIn addition to our San Francisco lab, we've opened a Detroit manufacturing hub and we field test weekly on our own 400-acre private range.\nThe Role and Impact:\nAurelius Systems is hiring an Executive Assistant to work directly alongside our founders and leadership team, owning the systems and coordination that make the company move faster.\nYou’ll bring structure to ambiguity, close loops quickly, and become the person people trust to just handle it.\nThis is not a pure Executive Assistant role. It includes scheduling and travel, but goes beyond calendaring into internal systems, documentation, vendor coordination, office operations, and high-priority cross-functional work that does not sit neatly with any one team.\nWhere our Operations Specialist owns the hardware floor and physical operations, this role owns the software, systems, and operating rhythm of the company. Early on, the two roles will cover for each other. Over the next 6-12 months, they will diverge as we scale.\nWhat You'll Own:\nExecutive and team scheduling, calendaring, and meeting coordination, including support for the CEO and CTO\n\nTravel booking, hotel coordination, and logistics for team travel, demos, offsites, and visits\n\nVendor coordination, renewals, contracts, and business-side office administration\n\nInternal documentation, trackers, and knowledge bases that stay current and usable\n\nInternal tools and SaaS administration, including provisioning, access, and renewals\n\nVisitor coordination, NDAs, scheduling, and site-visit logistics\n\nOffice coordination and onboarding logistics as the company scales\n\nSpecial projects, follow-through, and high-priority operational work that needs a clear owner\n\nWhat We're Looking For:\n2-5 years of experience in executive operations, business operations, founder’s office, executive support, chief-of-staff-adjacent work, consulting, banking, or another high-output generalist role\n\nExceptional organizational ability and comfort managing many threads at once\n\nStrong judgment and the ability to turn a vague problem into a clear plan\n\nBias toward simple systems that work now, rather than overbuilt process or enterprise tooling\n\nClear, direct communication and the ability to work cleanly across leadership, teammates, and vendors\n\nHigh trust, strong follow-through, and comfort handling sensitive information\n\nComfort operating in a fast-moving startup where process is still being built\n\nWhere you probably come from: A founder's associate or BizOps seat at an early-stage startup, consulting or banking where you learned to structure problems fast, or a military admin or personnel role where you ran the unit's systems and kept everything tight.\nWe want to talk if: You're the person everyone already comes to when they need something solved, scheduled, or figured out. You see a broken process and fix it instead of filing a ticket. When a founder calls at 10pm because something urgent came up, you want to be the one who answers.\n Not a fit if: You want a pure EA or calendar-only role, you're looking for hardware or facilities work (that's our Operations Specialist), you default to \"what software should we buy\" before \"what can I build in an hour,\" or you wait for written process before you'll act.\nNice to Haves:\nExperience at a startup or high-growth tech company\n\nFamiliarity with project management tools\n\nVeteran with military admin, personnel, or S-1 background\n\nExperience administering SaaS stacks and access controls\n\nEducation:\nNo degree required. Proof matters here.\nHow You Operate:\nExtreme bias for action. You'd rather solve it now than schedule a meeting about it.\n\nYou handle problems before they hit anyone's inbox.\n\nComfortable with ambiguity and fast iteration in a startup environment.\n\nClear communicator across the team, leadership, and vendors.\n\nSelf-directed. You identify what needs to happen next and do it without being told.\n\nWhy Join Aurelius Systems?\nBuild more in 1 month than most people build in 1 year. We field test weekly. Your work makes the whole team faster.\n\nWork directly with the founders. At ~10 engineers, there are no layers between you and the people running the company.\n\nWork on a problem that actually matters. Small, cheap drones are changing warfare. Our laser systems are the asymmetric answer with infinite magazine, near-zero cost per shot, scalable to every base, border, facility, and truck.\n\nJoin the densest defense startup ecosystem in the country. California is where the next generation of defense companies are being built.\n\nHow We Work:\nWe work Monday through Friday, 9 to 6, most Saturdays, and some evenings, although not constant. Supporting the whole company across engineering, operations, and leadership is the core of this role. We don't manufacture intensity for show; the pace is real because the work is real.\nBenefits:\nCompetitive salary + equity\n\nUnited Health Care medical, dental, and vision coverage\n\nFlexible 18 days PTO + 5 sick days\n\nTravel to field test events and range days\n\nCovered daily lunches and office snacks + drinks\n\nE-bike / scooter stipend (Up to $500)\n\nDirect access to leadership and real ownership over your work\n\nExport Control Notice:\nThis role requires access to export-controlled information or items that require \"U.S. Person\" status. As defined by U.S. law, individuals who are any one of the following are considered to be a \"U.S. Person\": (1) U.S. citizens, (2) legal permanent residents (a.k.a. green card holders), and (3) certain protected classes of asylees and refugees, as defined in 8 U.S.C. 1324b(a)(3).","description_format":"text","description_chars":6226,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Air Defense","Defense Manufacturing"],"lifecycle":[{"event":"open","at":"2026-09-11T02:06:34Z"},{"event":"close","at":"2026-09-27T02:26:08Z"},{"event":"reopen","at":"2026-09-30T02:37:35Z"}],"visa":[],"liveness":{"score":22,"band":"cold","label":"Long shot","p_open":1,"p_active":0.6,"p_room":0.36,"age_days":109,"expected_fill_days":72,"reasons":["conf:0","win:tail","crowd:junior"],"computed_at":"2026-11-03T05:54:40Z"},"pay":{"stated_usd_annual":120000,"is_top_pay":true},"html_url":"https://alion.io/job/aureliussystems-executive-assistant","json_url":"https://alion.io/job/aureliussystems-executive-assistant.json","meta":{"generated_at":"2026-11-03T15:18:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":21306,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":669079},"rest":"https://alion.io/mcp/rest/get_company?id=669079"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faureliussystems-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faureliussystems-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faureliussystems-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aureliussystems-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faureliussystems-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":696530}},{"tool":"search_jobs","arguments":{"company":"aureliussystems.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":696530},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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