{"id":2542525,"url":"https://alion.io/job/aurora-energy-research-personal-assistant","title":"Personal Assistant","company":{"id":668738,"name":"Aurora Energy Research","domain":"auroraer.com","url":"https://alion.io/company/auroraer","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Pinpoint","truth_index":{"grade":"A","score":90,"open_postings":3,"ghost_share":0,"stale_share":0,"repost_share":1,"time_to_fill_p50_days":14,"computed_at":"2026-10-31T05:58:55Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Berlin, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":56000,"period":"year","method":"role_country_seniority_unknown","sample_n":222},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-13T15:56:30Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-31T12:42:29Z","board_verified":true,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":17},"description":"We are looking for a Personal Assistant to provide comprehensive administrative, organisational and coordination support to up to four members of the senior management team. The role involves managing complex and frequently changing calendars, coordinating internal and external stakeholders, and ensuring the smooth delivery of meetings, travel, events and wider business activities.\nThe ideal candidate will be bilingual in German and English at C1 level, thrive on coordination and organisation, and be a self-starter. This position requires previous experience in an Executive Assistant, Personal Assistant or senior administrative role, ideally within an international organisation.\nYou must be a confident communicator, capable of dealing with people at all levels while maintaining confidentiality and professionalism at all times. Reliability and adaptability are vital for this role, together with the ability to work independently and respond flexibly to changing deadlines and priorities.\nUltimately, you will contribute to the efficiency of our business by providing personalised and timely support to our senior managers. Working as part of a vibrant, fast-paced global Business Infrastructure & Operations team, this is an opportunity to work within an interesting and dynamic organisation.\nKey Responsibilities\nProactively managing complex and frequently changing diaries across multiple time zones, resolving scheduling conflicts, assessing priorities and ensuring senior leaders’ time is used effectively \nCommunicating with clients, scheduling calls, workshops, and arranging meeting agendas \nArranging business travel, including flights, transportation and accommodation for members of the senior management team \nCompiling and filing business and travel expenses \nMeeting preparation including meeting room bookings \nSupport onsite execution in Berlin, including meeting logistics, visitor coordination, and day-of operational needs \nPartner with office operations to ensure smooth execution during key events \nPlanning and coordinating leadership events, team off-sites, industry panel dinners, client networking events and other internal and external stakeholder engagements, including venue and supplier coordination, attendee management, catering, contracts and on-the-day logistics \nDrafting correspondence on behalf of senior managers and supporting the timely follow-up of actions, approvals and outstanding items \nCollation, preparation of presentations, correspondence and proposals using Word, Excel and PowerPoint, including minute taking \nSupporting internal processes, projects and other business activities as required \nProviding support to the Business Infrastructure & Operations team as required.\nSkills, Knowledge and Expertise\n Required attributes:\nProfessional fluency in written and spoken German and English, both at C1 level \nExperience supporting senior executives in fast-paced, high-meeting-volume environments \nExcellent interpersonal skills with ability to build relationships at all levels \nA proactive self-starter with a positive, can-do attitude and the confidence to use initiative \nStrong judgement and discretion when handling confidential and sensitive information \nStrong ability to communicate clearly and professionally with both internal colleagues and clients \nExcellent MS skills particularly Outlook (diary management), MS PowerPoint, Excel & Word \nAdept at managing a varied workload with the ability to multi-task and re-prioritise in a fast-paced and demanding environment \nPassionate about teamwork but able to work independently, too \n Desirable attributes:\nExperience supporting a Managing Director or other senior leaders in a fast-paced, matrixed organisation \nProven experience working for a fast-growing international consultancy or professional services business \nProven work experience managing complex meeting schedules across multiple time zones \nExperience coordinating complex business travel, leadership events, off-sites or external engagements \nExperience identifying and implementing improvements to administrative processes or ways of working\nWhat we offer\nSome of the benefits we include are:\nEmployee Assistance Programme (EAP)\nSpendit Card\nBVG Job Ticket\nBike Leasing\nParental Support\nAt AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in-office/home working and potentially adjustable working hours. Let’s discuss what works for you and AER during the interview process.\n\nThe Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity.\n\nTo apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period.\nUnfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.","description_format":"text","description_chars":5189,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"German","level":"Proficiency (C2)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Germany","iso":"DE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Market Research","Management Consulting"],"lifecycle":[{"event":"open","at":"2026-10-14T15:56:30Z"}],"visa":[],"liveness":{"score":32,"band":"fade","label":"Fading","p_open":1,"p_active":0.583,"p_room":0.55,"age_days":17,"expected_fill_days":14,"reasons":["conf:0","velocity","win:tail"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/aurora-energy-research-personal-assistant","json_url":"https://alion.io/job/aurora-energy-research-personal-assistant.json","meta":{"generated_at":"2026-10-31T14:27:06Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":22457,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":668738},"rest":"https://alion.io/mcp/rest/get_company?id=668738"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faurora-energy-research-personal-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faurora-energy-research-personal-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faurora-energy-research-personal-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aurora-energy-research-personal-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faurora-energy-research-personal-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2542525}},{"tool":"search_jobs","arguments":{"company":"auroraer.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2542525},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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