{"id":3761106,"url":"https://alion.io/job/australian-securities-exchange-executive-assistant","title":"Executive Assistant","company":{"id":185220,"name":"Australian Securities Exchange","domain":"asx.com.au","url":"https://alion.io/company/australian-securities-exchange","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":5,"ghost_share":0,"stale_share":0.8,"repost_share":0,"time_to_fill_p50_days":39,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Sydney, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-04T18:34:26Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-05T22:01:25Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"ASX: Powering Australia's financial markets\nWhy join the ASX?\nWhen you join ASX, you’re joining a company with a strong purpose - to power a stronger economic future by enabling a fair and dynamic marketplace for all.\nIn your new role, you’ll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub.\nWant to know why we are a great place to work, click on the link to learn more.\nwww.asx.com.au/about/careers/a-great-place-to-work\nWe are more than a securities exchange!\nThe ASX team brings together talented people from a diverse range of disciplines.\nWe run critical market infrastructure, with 1 in 3 people employed within technology. Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.\nWe’re proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we’re committed to a fair and inclusive workplace where everyone can thrive.\nAbout the team and role:\nAn opportunity to be the face of the General Counsel and Company Secretary team, providing professional and quality executive assistant support to the Group General Counsel and Company Secretary of the ASX. An exciting opportunity for an experienced legal and governance Executive Assistant to add value across a high performing Office of General Counsel and Company Secretariat team. The team was selected as a finalist in the Association of Corporate Counsel’s Large Legal Team of the Year Award in 2026.\nWhat you will be doing:\nProvide executive support and assistance to the Group General Counsel & Company Secretary in the following areas:\nManage and prioritise diary, meeting and functions, ensuring the Group General Counsel & Company Secretary is fully briefed and prepared for meetings\nManage emails and documents including filing of softcopy and hardcopy correspondence\nEnsuring documents are filed in the document management system and being a super user of the system, encouraging good file management across the team\nReviewing and approving invoices and processing expenses for GGC&CS\nReviewing and monitoring budget and liaising with Finance and GGC&CS\nAssisting with timely collation and preparation of Board papers\nAssist with strategic projects and research for Group General Counsel & Company Secretary\nDevelop professional and productive relationships with the ASX Group Executives and their assistants\nDevelop professional and productive relationships with Group General Counsel direct reports and team\nDevelop professional and productive relationships with the Company Secretariat team and directors\nGeneral office and administrative duties including photocopying, binding and printing, training, team events\nArrangements of Town Halls and Team Events\nPreparation of agendas for OGC LT Meetings and Team Meetings\nCollation of documentation for Group General Counsel Accountability Statement\nWhat you will bring:\nExperience in Executive Assistant and Legal Secretary roles\nDemonstrated maturity and discretion to deal with highly confidential and sensitive matters\nExperience in dealing with Board and Senior Executives\nDemonstrated attention to detail and accuracy in all work\nAdvanced knowledge of Co-Pilot, SharePoint, MS Outlook, Word, Excel, PowerPoint & Adobe Acrobat\nWe make hiring decisions based on your skills, capabilities and experience, and how you’ll help us to live our values. We encourage you to apply even if you don’t meet all the criteria of this role.\nIf you need any adjustments during the application or interview process to help you present your best self, please let us know at .\nAt ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements.\nWe will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process.\nTo be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions.","description_format":"text","description_chars":4682,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Hybrid work"],"hiring_locations":[{"name":"Australia","iso":"AU","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Stock Exchanges & Market Infrastructure"],"lifecycle":[{"event":"open","at":"2026-11-04T18:34:26Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":0,"expected_fill_days":39,"reasons":["conf:5","velocity","win:early"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/australian-securities-exchange-executive-assistant","json_url":"https://alion.io/job/australian-securities-exchange-executive-assistant.json","meta":{"generated_at":"2026-11-06T02:21:02Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3856,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":185220},"rest":"https://alion.io/mcp/rest/get_company?id=185220"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faustralian-securities-exchange-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faustralian-securities-exchange-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faustralian-securities-exchange-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/australian-securities-exchange-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faustralian-securities-exchange-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3761106}},{"tool":"search_jobs","arguments":{"company":"asx.com.au","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3761106},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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