{"id":1944601,"url":"https://alion.io/job/australianretirementtrust-executive-assistant","title":"Executive Assistant","company":{"id":1822045,"name":"Australian Retirement Trust","domain":"australianretirementtrust.com.au","url":"https://alion.io/company/australianretirementtrust","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brisbane, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":49000,"max_usd":82000,"period":"year","method":"role_country_seniority_unknown","sample_n":138},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"closed","first_seen_at":"2026-10-06T05:38:41Z","employer_posted_date":"2026-10-06","last_verified_at":"2026-10-23T16:35:55Z","board_verified":false,"closed_at":"2026-10-23T16:35:55Z","days_open":17,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":17},"description":"We’re all about helping our members make the most of their money. And while they go after their goals, you can too. As an Executive Assistant to the Chief Financial Officer, you’ll provide trusted, high-level support that enables the CFO to operate effectively and remain focused on ART’s strategic priorities.\nWorking closely with the CFO and senior leaders across the organisation, you’ll manage a complex diary, coordinate executive meetings and travel, prepare high-quality briefing materials, and support the timely delivery of Board and Committee papers. You’ll anticipate emerging needs, confidently manage competing priorities and act as an important connection point for internal and external stakeholders.\nThis role is a permanent opportunity and is based in Brisbane.\n Day to day, you'll:\nProactively manage the CFO's diary, inbox, correspondence and scheduling requirements.\nEnsure the CFO is prepared for meetings and engagements by coordinating information and stakeholder requirements.\nOrganise the timely preparation, review and submission of Board, Committee and Management Committee papers.\nLiaise with senior leaders, Board representatives, Committees and key internal and external stakeholders.\nCoordinate meetings, workshops, offsites, functions and leadership events from planning through to execution.\nMonitor changing priorities and proactively identify and resolve scheduling or operational challenges.\nReview expenses, reconcile corporate credit card statements and support budget administration activities.\nManage purchase orders and support financial administration processes in partnership with Finance teams.\nSupport compliance obligations, governance activities and team training requirements.\nPrepare comprehensive executive day packs, presentations, briefing materials and meeting documentation.\nBuild strong relationships with Executive Assistants across the organisation to drive consistency and continuous improvement.\nSupport office management, team engagement activities and cross-functional initiatives as required.\nProvide project coordination and ad hoc support across a range of strategic business initiatives.\nCoordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes.\n It goes without saying you'll be a great communicator with top notch interpersonal skills. We'll also expect you to pick up problems and come up with quick, creative ways to solve them. It's quite likely you tick some of the following boxes too:\nA high level of administrative, conceptual and analytical skills and experience in supporting C-Suite Executives. \nExcellent verbal and written skills for engaging both internal and external stakeholders.\nHighly independent worker who takes full ownership of daily tasks with miminal guidance.\nDemonstrated ability to prioritise workloads and meet deadlines.\nStrong critical thinker capable of making sound judgements independently.\nProven ability to manage sensitive matters with a high level of confidentiality and discretion.","description_format":"text","description_chars":3043,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-06T05:44:00Z"},{"event":"close","at":"2026-10-23T16:35:55Z"}],"visa":[],"liveness":null,"pay":null,"html_url":"https://alion.io/job/australianretirementtrust-executive-assistant","json_url":"https://alion.io/job/australianretirementtrust-executive-assistant.json","meta":{"generated_at":"2026-10-24T01:30:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2461,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1822045},"rest":"https://alion.io/mcp/rest/get_company?id=1822045"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faustralianretirementtrust-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faustralianretirementtrust-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faustralianretirementtrust-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/australianretirementtrust-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faustralianretirementtrust-executive-assistant"}]}