{"id":2538296,"url":"https://alion.io/job/autonomous-teaming-executive-assistant-operations-associate-mfd","title":"Executive Assistant / Operations Associate (m/f/d)","company":{"id":4417355,"name":"autonomous teaming","domain":"autonomous-teaming.ai","url":"https://alion.io/company/autonomous-teaming","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Personio","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Munich, Germany"],"countries":["DE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":34000,"max_usd":58000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":11},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Agile","optional":false}],"status":"live","first_seen_at":"2026-08-31T09:37:16Z","employer_posted_date":"2026-08-31","last_verified_at":"2026-10-14T14:57:53Z","board_verified":true,"closed_at":null,"days_open":44,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":44},"description":"What we offer\nResponsible, interesting role close to the management\nInternational, dynamic team with an agile mindset\nA strong, collaborative culture\nOpportunity to learn and personal growth\nTeam events and regular get togethers\nYour mission\nWe are looking for a highly organized Executive Assistant to back one of our Founders in his daily business.\nThis role combines elements of a traditional executive assistant and a founder’s associate. Offering exposure to high-level meetings, strategic discussions, and business development activities.\nThe position requires someone proactive, trustworthy, and comfortable working in a fast-paced scale-up environment.\nSupport the Founder in managing daily priorities, calendar, and communications\nHelp prepare meetings by gathering information, drafting materials, and ensuring readiness\nTake notes during meetings and track follow-ups to ensure execution\nAssistin preparing presentations, reports, and internal documents\nCoordinate internal and external meetings, including logistics and scheduling\nSupport travel planning and expense tracking\nCollaborate with internal teams to ensure smooth day-to-day operations\nYour profile\n2-5 years of experience in operations, coordination, consulting, research, or similar roles\nStrong organizational and communication skills\nAbility to manage multiple tasks and priorities in a structured way\nProactive mindset and willingness to take initiative\nExperience supporting senior stakeholders or leadership\nExposure to calendar management, meeting coordination, or executive support\nExperience preparing presentations or structured documents\nFluent in English and German\nNice to have\nInterest in technology, defense, or public affairs\nExperience in startups, scale-ups, or fast-paced environments\nWhat else\nWillingness to travel\nCitizenship of a NATO member or close ally is required\nWhy us?\nThis is a unique opportunity to join a company early and play a key role in how it operates and grows. 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