{"id":399127,"url":"https://alion.io/job/avalynpharma-executive-assistant","title":"Executive Assistant","company":{"id":9864,"name":"Avalynpharma","domain":"avalynpharma.com","url":"https://alion.io/company/avalynpharma","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Boston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":113000,"max":135000,"currency":"USD","period":"year","gross":null,"usd_annual":135000},"salary_estimate":null,"experience_years_min":8,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":true},{"name":"SharePoint","optional":true}],"status":"live","first_seen_at":"2026-07-22T17:10:43Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-27T12:42:10Z","board_verified":true,"closed_at":null,"days_open":96,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":96},"description":"About Avalyn\nAvalyn aims to transform the treatment paradigm for pulmonary fibrosis and other serious, rare respiratory diseases. The company is advancing optimized inhaled formulations of established antifibrotic medicines designed to deliver drug directly to the lungs, enhance local efficacy, and reduce systemic side effects. Avalyn’s AP01 program is an optimized inhaled formulation of pirfenidone currently being evaluated in MIST, a global Phase 2b clinical trial in patients with progressive pulmonary fibrosis (PPF). AP01 has demonstrated encouraging safety and clinical activity across Phase 1b and an ongoing, multi-year open-label extension trial, with long-term data supporting the potential to preserve lung function while improving tolerability relative to historical oral pirfenidone. Avalyn’s AP02 program is an optimized inhaled formulation of nintedanib currently being evaluated in AURA-IPF, a global Phase 2 clinical trial in patients with idiopathic pulmonary fibrosis (IPF). Avalyn is also advancing AP03, an inhaled fixed-dose combination of pirfenidone and nintedanib, designed to deliver multiple antifibrotic mechanisms through a single lung-targeted platform. By leveraging its proprietary drug-device approach and deep expertise in rare respiratory disease development, Avalyn aims to establish a new standard of care in pulmonary fibrosis through inhaled, lung-targeted therapies. For more information, please visit avalynpharma.com and follow the company on LinkedIn.\nPosition Overview \nAvalyn is seeking a highly collaborative, adaptable, and proactive Executive Assistant to support our General Counsel & Head of Business Development and to work as part of a team of Executive Assistants providing support to senior leaders as needed. This is an exciting opportunity to join the company during a pivotal stage following our recent IPO. The Executive Assistant will serve as a trusted business partner to the General Counsel, helping to drive alignment, organization, and operational efficiency across the legal function and broader organization. The ideal candidate thrives in a highly collaborative and team-oriented environment and understands that success comes through partnership, flexibility, and a proactive approach to supporting business priorities. \nThe Executive Assistant will build strong relationships across the organization and with external partners, collaborating with administrative colleagues and cross-functional teams to provide exceptional support for employees, visitors, and office operations. We are specifically seeking someone who: \nEnjoys working as part of a collaborative administrative team while contributing to a positive, team-oriented environment\nIs highly flexible and adaptable in a fast-changing environment\nNaturally steps in to help others with a “no task too small” mindset\nCommunicates proactively and professionally across all levels of the organization\nHas experience managing complex administrative processes, with the ability to support cross-functional business functions, including legal operations\nDemonstrates exceptional discretion and sound judgment, with the ability to manage highly sensitive legal and business information while maintaining the highest level of confidentiality\nWorks effectively with minimal direction, taking ownership of projects, managing timelines, and ensuring priorities are tracked and executed successfully\nExceptional judgment, discretion, organization, and attention to detail, along with a strong service-oriented mindset and the ability to balance multiple competing priorities with professionalism and grace\nRequires the ability and willingness to be onsite 2-3 days per week at our South Boston office, or as-needed based on business demand\nKey Responsibilities \nExecutive & Administrative Support: \nServe as a trusted partner to the General Counsel by providing proactive administrative and operational support while assisting other senior leaders across the organization as needed\nManage complex calendars and coordinate internal and external meetings across multiple time zones, demonstrating strong prioritization, organization, and attention to detail\nPrepare agendas, briefing materials, meeting logistics, and follow-up items\nSupport expense reporting, invoice processing, and administrative workflows\nDraft and manage professional correspondence and communications\nCoordinate and support live and virtual meetings, conferences, and presentations, proactively addressing logistical needs and troubleshooting issues \nCollaboration & Team Partnership: \nPartner closely with other administrative team members to ensure seamless coordination, communication, and executive support coverage\nFoster a collaborative and supportive environment within the administrative team\nSupport teammates during high-volume periods, PTO coverage, or shifting business needs\nShare knowledge, resources, and best practices to improve team effectiveness and consistency\nContribute positively to a culture of collaboration, flexibility, and mutual support \nTravel & Logistics Coordination: \nCoordinate complex domestic and international travel arrangements, including detailed itineraries and travel materials\nManage logistics for visitors, executive meetings, company-wide offsites, and team events\nTroubleshoot travel or scheduling issues proactively and efficiently \nCross-Functional Support & Culture: \nPartner cross-functionally on internal initiatives and operational needs\nAssist with onboarding activities, culture initiatives, employee engagement efforts, and office coordination\nSupport company meetings, leadership events, and team-building activities\nHelp maintain a positive, welcoming, and collaborative environment across the organization \nWhat Success Looks Like\nSuccessful candidates in this role: \nBuild strong trust and partnerships with employees and stakeholders at all levels, both internally and externally\nAnticipate needs before they arise and proactively solve problems\nOperate with high responsiveness, professionalism, and accountability\nMaintains a calm, organized, and solutions-oriented approach while managing competing demands in a fast-moving environment\nCollaborate exceptionally well with other Executive Assistants\nDemonstrate flexibility and positivity when priorities shift\nContribute meaningfully to team culture and employee experience\nHelp create an environment where executives and teams can operate effectively and efficiently \nQualifications \nMinimum of 8+ years of relevant executive support experience, with the demonstrated ability to support senior leaders in a fast-paced, highly confidential environment\nBiotechnology, Pharmaceutical, or life sciences experience preferred; experience supporting a legal function or familiarity with legal administrative processes is a plus\nExceptional organizational and prioritization skills\nStrong verbal and written communication skills\nHigh emotional intelligence and relationship-building capability\nProven ability to manage sensitive and confidential information\nAdvanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint, as well as Zoom and related business applications\nAbility to adapt quickly and thrive amid changing priorities\nStrong team orientation with a collaborative and service-focused mindset \nProposed pay range\n$113,000—$135,000 USD","description_format":"text","description_chars":7402,"description_truncated":false,"requirements":{"experience_years_min":8,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Prescription Drugs","Oncology Therapeutics"],"lifecycle":[{"event":"open","at":"2026-09-06T00:21:49Z"}],"visa":[],"liveness":{"score":14,"band":"cold","label":"Long shot","p_open":1,"p_active":0.483,"p_room":0.28,"age_days":96,"expected_fill_days":35,"reasons":["conf:1","win:tail","crowd:"],"computed_at":"2026-10-27T05:46:45Z"},"pay":{"stated_usd_annual":135000,"is_top_pay":true},"html_url":"https://alion.io/job/avalynpharma-executive-assistant","json_url":"https://alion.io/job/avalynpharma-executive-assistant.json","meta":{"generated_at":"2026-10-27T15:53:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":4978,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":9864},"rest":"https://alion.io/mcp/rest/get_company?id=9864"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Favalynpharma-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Favalynpharma-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Favalynpharma-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/avalynpharma-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Favalynpharma-executive-assistant"}]}