Reception & Back office Assistant

About Us

We are an international distributor of specialty ingredients, partnering with leading global manufacturers and bringing innovative solutions to the Food, Cosmetics, Pharmaceutical, Food Supplements, Detergents and Winery industries.

About the job

We are currently looking to enrich our back-office team (based in Pefki, Athens) with an enthusiastic and motivated individual for the position of the Reception and Back Office Assistant, willing to contribute to the company’s vision and success.

Key Duties

• Welcomes visitors and business partners and directs them to the appropriate contact or office.
• Answers, screens and redirects incoming calls, emails and general office correspondence.
• Coordinates travel arrangements, including itineraries, accommodation and car rentals.
• Performs general reception and administrative duties as required.
• Provides day-to-day administrative support to the office team.
• Coordinates the preparation, packing and shipment of product samples in support of the Sales team.
• Handles data entry, record keeping and database updates accurately and efficiently.
• Supports ad hoc administrative projects and tasks as required.
• Assists the Sales team with documentation, sample inventory tracking and other sales-related administrative activities.

Required Profile

• Bachelor’s degree in Business Administration or a related field will be considered an asset.
• Previous experience in a corporate or office environment will be considered an advantage.
• Excellent command of English, both written and spoken.
• Excellent knowledge of MS Office.
• Strong communication and organizational skills.
• Good time-management and prioritization skills.
• Strong team spirit and a collaborative mindset.
• High level of integrity, reliability and professionalism.

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