{"id":3016025,"url":"https://alion.io/job/avetta-events-marketing-coordinator-b2b","title":"Events & Marketing Coordinator- B2B","company":{"id":669249,"name":"Avetta","domain":"avetta.com","url":"https://alion.io/company/avetta","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dallas, United States","Houston, United States","Lehi, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":77000,"currency":"USD","period":"year","gross":null,"usd_annual":77000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Asana","optional":false},{"name":"Wrike","optional":false}],"status":"closed","first_seen_at":"2026-10-21T15:38:52Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-11-05T22:02:10Z","board_verified":false,"closed_at":"2026-11-05T22:02:10Z","days_open":15,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":15},"description":"Avetta is building the largest global community of hiring clients and suppliers that are Ready to Work. Its unified platform streamlines compliance, prequalification, safety and performance benchmarking in a single, integrated experience. Trusted by 360,000 businesses across more than 120 countries, Avetta blends AI-driven insights and human expertise to close risk gaps and strengthen supplier reliability so projects start on time, risks are managed proactively and operations scale with certainty.\n If within commutable distance to our office, this role would require a hybrid schedule (3 days in office, 2 days work from home). Those outside of commutable distance may be considered on a remote basis. \nSUMMARY\nThe Events & Marketing Coordinator is a highly organized, execution-focused member of Avetta’s Global Events team. The role’s primary focus is the operational planning and delivery of the company’s tradeshow and conference program, with additional support for field marketing programs, roundtables, and proprietary events.\nThis coordinator owns the details that keep events running smoothly-from registrations, exhibitor requirements, booth services, shipping, and vendor follow-through to production schedules, on-site readiness, and post-event closeout. The role partners closely with the Global Events Specialist and cross-functional stakeholders to keep workstreams moving, surface risks early, and deliver accurate, polished work on time and within budget.\nESSENTIAL DUTIES AND RESPONSIBILITIES: \nTradeshow and Event Execution\nCoordinate the operational lifecycle of assigned tradeshows and conferences, from initial planning and registration through onsite execution and post-event closeout.\nOwn registration deadlines, exhibitor portals, show requirements, forms, badges, service orders, and other event deliverables; maintain clear status and escalate risks before deadlines are jeopardized.\nCoordinate booth logistics, including freight, shipping and tracking, storage, material handling, installation and dismantling, and return shipments.\nOrder and confirm show services such as internet, electrical, furnishings, lead retrieval, and other booth or venue requirements; verify details against approved plans and budgets.\nMaintain accurate inventories and movement records for booth properties, signage, collateral, swag, and other branded assets across offices, storage locations, and event sites.\nBuild and maintain detailed timelines, checklists, production schedules, staffing plans, and run-of-show documents; confirm owners, due dates, dependencies, and completion status.\nPrepare event materials and stakeholders for execution, checking quantities, specifications, shipping addresses, arrival dates, and onsite needs.\nProvide hands-on onsite support as needed, including travel, setup, troubleshooting, vendor coordination, and timely issue escalation.\nSupport execution of field programs, roundtables, and proprietary events as business needs require.\nVendor and Partner Coordination\nCoordinate day-to-day communication with show organizers, venues, general contractors, shipping providers, and other external partners.\nConfirm orders, deadlines, deliverables, and service details in writing; maintain organized records of confirmations and changes.\nTrack contracts, certificates of insurance, invoices, and required event documentation, coordinating timely completion with the appropriate internal partners.\nMonitor vendor deliverables and event logistics against approved plans; identify discrepancies and resolve or escalate them promptly.\nCross-functional Event Support\nCoordinate event-related marketing deliverables, including graphics, signage, collateral, swag, booth assets, and other materials, with internal creative and marketing partners.\nKeep stakeholders informed with clear updates on status, deadlines, dependencies, open questions, and changes.\nSupport lead-capture readiness and post-event handoffs, including coordination of materials, systems, and follow-up logistics with relevant teams.\nHelp ensure event assets and deliverables are accurate, brand-aligned, complete, and available when and where they are needed.\nProgram Operations, AI, and Process Improvement\nMaintain accurate event trackers, budgets or expense records as assigned, timelines, project plans, files, and documentation so the team has a dependable source of truth.\nUse approved AI-enabled tools and digital platforms, as appropriate, to accelerate administrative work and improve event workflows-for example, organizing information, creating first drafts of checklists or timelines, summarizing non-sensitive materials, and identifying process steps that can be standardized.\nReview and verify AI-assisted outputs before use; apply human judgment to event details, dates, quantities, costs, contractual requirements, and stakeholder communications.\nFollow company guidance for approved tools, data handling, privacy, and confidentiality; do not enter sensitive or restricted information into unapproved AI systems.\nStay adaptable as AI capabilities and event tools evolve, learn new workflows, and share practical ways technology can reduce repetitive work without compromising accuracy or service quality.\nIdentify opportunities to improve templates, checklists, asset tracking, handoffs, and other repeatable processes; help document and implement agreed improvements.\nAssist with post-event reconciliation, closeout, and documentation, capturing outstanding actions and operational learnings for future events.\nServe as a reliable day-to-day execution partner who takes ownership, closes loops, and consistently meets commitments.\nIDEAL QUALIFICATIONS: \nBachelor’s degree in Marketing, Communications, Event Management, or a related field preferred.\n3+ years of experience in event coordination, field marketing, or tradeshow management, preferably in a B2B environment.\nDemonstrated experience coordinating tradeshow logistics, exhibitor requirements, vendors, service orders, shipping, and event deadlines.\nExceptional organizational skills and attention to detail, with a systematic approach to tracking multiple workstreams, dependencies, and deadlines.\nStrong follow-through and accountability; able to anticipate needs, catch inconsistencies, maintain accurate records, and close out details without repeated reminders.\nAble to manage multiple events and shifting priorities in a fast-paced, deadline-driven environment while remaining calm, responsive, and precise.\nComfortable using AI-enabled tools to support work and eager to learn new applications; able to evaluate outputs critically, protect confidential information, and maintain accuracy.\nProficiency with project management and event platforms such as Wrike, Cvent, Asana, or comparable tools; strong working knowledge of common office and collaboration software.\nClear written and verbal communication skills, with the ability to coordinate collaboratively with internal stakeholders and external partners.\nResourceful problem-solver who takes initiative, raises issues early, and knows when to resolve a detail independently or escalate it.\nWillingness to travel approximately 30% as needed.\nAt Avetta, we are committed to salary transparency to ensure equitable hiring practices and promote trust. The salary range included in this job posting is based on internal and market data and the role's responsibilities. The final compensation offered to a candidate will be determined by several factors, including work location, job-related skills, experience, and relevant education or training.\nThe salary range for this position is $70,000-$77,000 USD per year.\nBenefits included:\nHealth, Dental, and Vision Insurance\n401(K)\nFlexible Time Off\nTo apply for this position, please submit your online application by November 6, 2026, at 11:59 PM PST.","description_format":"text","description_chars":7842,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Flexible time off","Vision insurance"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","Testing, Inspection & Certification"],"lifecycle":[{"event":"open","at":"2026-10-21T16:36:36Z"},{"event":"close","at":"2026-11-05T22:02:10Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 2 · green card filings: 1","filings_12m":2,"filings_prev_12m":3,"green_card_filings_12m":1,"median_offered_wage_usd":152500,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":null,"pay":{"stated_usd_annual":77000,"is_top_pay":true},"html_url":"https://alion.io/job/avetta-events-marketing-coordinator-b2b","json_url":"https://alion.io/job/avetta-events-marketing-coordinator-b2b.json","meta":{"generated_at":"2026-11-06T09:00:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":16256,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":669249},"rest":"https://alion.io/mcp/rest/get_company?id=669249"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Favetta-events-marketing-coordinator-b2b"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Favetta-events-marketing-coordinator-b2b"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Favetta-events-marketing-coordinator-b2b"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/avetta-events-marketing-coordinator-b2b\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Favetta-events-marketing-coordinator-b2b"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3016025}},{"tool":"search_jobs","arguments":{"company":"avetta.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3016025},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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