{"id":1681424,"url":"https://alion.io/job/aviator-nation-event-coordinator","title":"Event Coordinator","company":{"id":671062,"name":"Aviator Nation","domain":"aviatornation.com","url":"https://alion.io/company/aviatornation","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":95,"open_postings":17,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":1122,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Malibu, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":40000,"max_usd":70000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4005},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"Google Sheets","optional":false}],"status":"live","first_seen_at":"2026-10-02T01:10:20Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-20T06:23:32Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":18},"description":"Core Responsibilities\nCoordinate and execute Dreamland's on-site activations, private events, and community events from planning through completion\nServe as the on-site logistics lead for assigned events, ensuring all departments are prepared and event days run smoothly\nBe punctual, reliable, organized, and detail-oriented, leading by example for event-day staff\nBuild and maintain event timelines, budgets, and vendor relationships in partnership with the Director of Events & Live Experiences\nBridge communication between the events, marketing, F&B, and operations teams\nUphold company policies and ensure consistency and safety across all event operations Event Planning & Execution\nVetting & regulating the Dreamland Events email for both artist & private party inquiries\nBuild and manage private and community event timelines, run-of-show documents, and production schedules\nCoordinate with vendors and service providers\nCreate and track event budgets; process invoices, deposits, and payments for event-related purchases in partnership with the Director of Events & Live Experiences\nCoordinate with the marketing team to align event menus, signage, and all other customization needs\nOversee day-of load-in, setup, load-out, and breakdown logistics\nAct as on-site manager for assigned events, directing event-day staff and troubleshooting issues as they arise (e.g., vendor delays, guest disputes, parking or logistics issues)\nEscalate significant on-site issues (safety, security, legal) to the Director of Events & Live Experiences\nSupport post-event reporting, including recaps, budget reconciliation, and feedback gathering Client Relations Support\nCoordinate hospitality logistics for artists and clients, including greenroom needs, riders, parking, and guest lists for all private and community events in coordination with the Directors\nServe as a point of contact for clients and vendors\nMaintain accurate records of artist, vendor, and client information and communications\nSupport the Directors in maintaining relationships with clients, sponsors, and the local community\nSkills & Qualifications\n2-3+ years of experience in event coordination, production, or a related hospitality/entertainment role\nHighly organized with strong attention to detail and the ability to manage multiple events and timelines at once\nStrong vendor management, problem-solving, and decision-making skills under pressure\nConfident leading and directing event-day staff and vendors\nStrong written and verbal communication and follow-through skills\nProficient in Google Sheets, Docs, Slides, and Gmail\nFamiliarity with ticketing and event platforms (TIXR, Audience Republic, BIT) and payment/invoicing tools (Toast) preferred\nAvailability to work nights, weekends, and holidays based on the events calendar\nPhysical Requirements & Working Conditions\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.\nAbility to kneel, bend, stoop, crouch, reach, climb, walk, and stand for long durations of time.\nAbility to move and lift equipment and supplies of up to 50 pounds.\nVision abilities include close, distance, color peripheral, and depth perception.\nThe noise level in the work environment is moderate.\nThis job description is not exhaustive, and you may be required to carry out other duties as requested. EEO Statement Aviator Nation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.\nThis policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.","description_format":"text","description_chars":4020,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"phd","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Apparel & Fashion Brands"],"lifecycle":[{"event":"open","at":"2026-10-02T09:43:08Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":18,"expected_fill_days":1122,"reasons":["conf:3","win:early","comp:junior"],"computed_at":"2026-10-20T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/aviator-nation-event-coordinator","json_url":"https://alion.io/job/aviator-nation-event-coordinator.json","meta":{"generated_at":"2026-10-20T10:30:17Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11419,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":671062},"rest":"https://alion.io/mcp/rest/get_company?id=671062"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faviator-nation-event-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faviator-nation-event-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faviator-nation-event-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/aviator-nation-event-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faviator-nation-event-coordinator"}]}