{"id":2029697,"url":"https://alion.io/job/avid-bioservices-office-manager","title":"Office Manager","company":{"id":3865992,"name":"Avid Bioservices","domain":"avidbio.com","url":"https://alion.io/company/avidbio","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Jobvite","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tustin, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":92000,"max":115000,"currency":"USD","period":"year","gross":null,"usd_annual":115000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Kanban","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Wi-Fi","optional":false}],"status":"live","first_seen_at":"2026-10-07T13:56:21Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-11T20:12:22Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Description\nLooking to join a passionate team dedicated to developing and manufacturing life-saving biopharmaceuticals? Avid Bioservices is a leading clinical and commercial biologics CDMO focused on creating innovative solutions to meet the needs of our clients and improve patient outcomes.\nYour Role:\nThe Office Manager is responsible for overseeing the daily administrative and facilities-related operations of the office to ensure efficiency, safety, and a well-maintained work environment. This role serves as a central point of coordination across departments, managing office operations, vendor services, workplace experience, and facility needs to support business continuity and compliance.\nThis role serves as the on-site owner of the workplace environment, ensuring a high-quality, consistent employee and client experience aligned with business needs.\nKey Responsibilities: \nOffice Operations\nManage day-to-day office functions to ensure smooth operations\nMaintain office systems, procedures, and administrative workflows\nOwn and maintain accurate seating assignments and workspace plans across all locations, partnering cross-functionally to ensure alignment with business needs\nCoordinate workspace setup and reconfiguration for onboarding, team changes, and site needs\nCoordinate office moves, restacks, and workspace planning\nCreate and manage Kanban for office and breakroom supplies.\nPrepare and maintain conference rooms for meetings, including setup, supplies, and coordination with catering or technical support \nManage conference room scheduling conflicts in partnership with executive priorities and facility requirements \nEnsure consistent standards for meeting readiness and professionalism across all spaces\nFacilities Coordination & Workplace Management\nCoordinate routine and corrective maintenance activities, ensuring timely resolution of issues\nSubmit, track, and follow up on facility work requests (e.g., HVAC, lighting, plumbing, repairs)\nSupport preventive maintenance programs by coordinating access and communication with vendors\nMonitor building systems and escalate issues impacting operations, safety, or compliance\nConduct routine workplace inspections to identify maintenance, safety, or housekeeping deficiencies\nPartner with EHS and Facilities to support safety programs, emergency preparedness, and inspections\nAssist in managing utilities, energy efficiency initiatives, and sustainability programs\nCoordinate vendor access for facility-related work, ensuring adherence to site policies and safety requirements\nSubmit and track internal service tickets (e.g., BMRAM or equivalent systems) to resolve workplace and facility issues\nCoordinate and execute workplace service requests impacting day-to-day operations (e.g., seating, workspace setup, minor office adjustments)\nGenerate and manage access-related logistics (e.g., Wi-Fi credentials, visitor access coordination)\nServe as the central coordination point across Facilities, EHS, IT, and business teams for all workplace-related needs\nWorkplace Experience & Front-of-House\nOversee front desk operations to ensure a professional, welcoming, and prepared environment for employees, visitors and clients\nEnsure all office and visitor-facing areas (reception, conference rooms, common spaces) are clean, stocked, and presentation-ready at all times \nCoordinate executive and client visit logistics, including room setup, catering coordination, and hospitality readiness \nPartner with internal stakeholders to ensure seamless guest and client experience onsite\nDeliver a high-service, responsive workplace experience with strong attention to detail and professionalism\nVendor & Contract Management\nManage vendor relationships for services including janitorial, landscaping, pest control, and office equipment\nCoordinate service schedules and ensure service level expectations are met\nReview vendor performance and escalate issues as needed\nSupport contract renewals and identify opportunities for cost savings and service improvements\nNegotiate vendor pricing and service terms to optimize cost, quality, and delivery\nReview and authorize vendor orders supporting workplace and operational needs\nEvaluate vendor performance and recommend improvements or changes\nFinancial & Procurement Support\nTrack office and facilities-related budgets and expenses\nProcess invoices, purchase orders, and vendor payments - Review and approve office-related purchases and monthly supply orders to ensure accuracy and timely support\nManage procurement of office supplies, furniture, and facility services\nIdentify cost-saving opportunities and operational efficiencies\nEmployee & Workplace Experience\nServe as a point of contact for employee workplace needs and issue resolution\nCoordinate onboarding logistics, including workspace setup, equipment, and access\nSupport workplace policies (seating, shared spaces, cleanliness, etc.)\nSupport employee engagement activities and events\nPromote a clean, safe, and productive work environment\nSupport planning and execution of onsite broader Avid team events, employee activities, and leadership gatherings\nCoordinate logistics for internal meetings and cross-functional initiatives as needed\nCompliance & Safety\nSupport compliance with company policies, building codes, and safety standards\nAssist with audits, inspections, and regulatory requirements\nMaintain emergency response plans, evacuation maps, and safety procedures\nEnsure proper signage, safety equipment, and workplace readiness\nSupport workplace readiness in regulated environments, ensuring alignment with GMP standards where applicable\nMinimum Qualifications: \nBachelor’s degree in Business Administration, Facilities Management, or related field preferred\n3-7 years of experience in office management, workplace operations, or facilities coordination\nStrong organizational and multitasking abilities\nExcellent communication and stakeholder coordination skills\nProficiency in Microsoft Office (Outlook, Excel, Word, Teams)\nExperience with work order systems and vendor coordination\nKnowledge of basic building systems (HVAC, electrical, plumbing) preferred\nAbility to prioritize and respond effectively to operational issues\nStrong problem-solving and decision-making skills\nPreferred Qualifications: \nExperience supporting facilities in regulated environments (e.g., GMP, life sciences, corporate campuses)\nFamiliarity with safety standards, inspections, and compliance processes\nExperience with space planning or workplace management tools\nExperience managing cross-functional coordination (Facilities, EHS, IT)\nPosition Type/Expected Hours of Work:\nThis role is a full-time onsite position. Days and hours of work are Monday through Friday unless otherwise stated by Supervisor. The employee must also have the ability to work overtime and/or weekends when necessary.\nCompensation:\nWe offer competitive compensation packages for this role, including a base salary, performance-based bonuses, and comprehensive benefits such as health, dental, and vision insurance, 401(k) matching, and paid time off.\nThe compensation range for this role is $92,000 - $115,000 annually depending on experience and qualifications. Additionally, we offer opportunities for career growth and development as well as a supportive and inclusive work environment.\nWho you are:\nYou have a \"bring it on!\" team player approach and an unshakable positive attitude, always ready to tackle anything that comes your way.\nYour written and verbal skills are out of this world, and you communicate with clarity and confidence.\nYou have exceptional multitasking skills and an unparalleled attention to detail that ensure the smooth running of everything.\nYou are a master at building relationships, capable of establishing connections with anyone, be it team members, clients, vendors, or suppliers.\nPhysical Demands & Work Environment:\nIn this dynamic role, expect a blend of regular activities like sitting, standing, and walking, with occasional physically engaging tasks such as lifting objects up to 25 pounds. The work environment might expose you to electrical shocks, toxic chemicals, vibrations, or loud noise levels occasionally. However, reasonable accommodations are available to enable individuals with different abilities to perform effectively, ensuring a supportive and adaptable work setting. Your visual acuity, including close, distance, and color vision, will be essential in navigating through the diverse day-to-day demands of this position.","description_format":"text","description_chars":8521,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":["Vision insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Biologics & Biosimilars","APIs & Drug Manufacturing"],"lifecycle":[{"event":"open","at":"2026-10-07T13:56:21Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":2,"expected_fill_days":30,"reasons":["conf:0","velocity","win:early"],"computed_at":"2026-10-10T05:45:15Z"},"pay":{"stated_usd_annual":115000,"is_top_pay":true},"html_url":"https://alion.io/job/avid-bioservices-office-manager","json_url":"https://alion.io/job/avid-bioservices-office-manager.json","meta":{"generated_at":"2026-10-11T22:09:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11649,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":3865992},"rest":"https://alion.io/mcp/rest/get_company?id=3865992"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Favid-bioservices-office-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Favid-bioservices-office-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Favid-bioservices-office-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/avid-bioservices-office-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Favid-bioservices-office-manager"}]}