{"id":2666269,"url":"https://alion.io/job/avid-legal-operations-coordinator","title":"Legal Operations Coordinator","company":{"id":42907,"name":"Avid","domain":"avid.com","url":"https://alion.io/company/avid-com","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Manila, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":13000,"max_usd":23000,"period":"year","method":"role_seniority_country_cell","sample_n":10},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-08-18T00:00:00Z","employer_posted_date":"2026-08-18","last_verified_at":"2026-10-19T14:04:34Z","board_verified":true,"closed_at":null,"days_open":62,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":62},"description":"It's fun to work in a company where people truly BELIEVE in what they're doing!\nWe're committed to bringing passion and customer focus to the business.\nABOUT AVID\nAvid makes technology and collaborative tools so creators can entertain, inform, educate and enlighten the world. Our customers are the visionaries behind the most inspiring feature films, television programs, news broadcasts, televised sporting events, music recording and live concerts. To learn how Avid powers greater creators or for more information, visit www.avid.com.\nJOB SUMMARY\nAvid is looking for a Legal Operations Coordinator to join our team!\nThis role will serve as a central coordination point within the Legal Operations team, responsible for managing legal intake, triaging and tracking requests, and maintaining visibility across all active matters and workflows. The role will ensure accurate task assignment, queue management, and reporting to support prioritization, workload distribution, and operational decision-making. This position will also take ownership of legal systems and documentation management, including maintaining contract lifecycle management (CLM) platforms, legal repositories, templates, playbooks, and SOPs with a focus on accuracy, structure, and accessibility.\nIn addition, the role will support invoice and billing operations by reviewing outside counsel and vendor invoices for compliance with internal billing guidelines, coordinating approvals, tracking payments, and assisting with legal spend reporting. Working closely with Legal, Finance, and cross-functional stakeholders, this role will ensure end-to-end tracking of legal work, support process consistency, and contribute to continuous improvement initiatives while handling sensitive information with discretion and professionalism.\nThis position is primarily Remote, with occasional on-site visits to our BGC Office to support document preparation, administrative activities, and other responsibilities associated with the role. Additionally, Legal Operations Coordinator will also follow a 9:00 PM to 6:00 AM Schedule.\nWHAT YOU WILL DO\nDuties and Responsibilities include, but are not limited to:\nTask Intake & Tracking\nServe as the primary point of contact for incoming legal requests, triaging and routing tasks to the appropriate team member or queue\nMaintain and update matter tracking systems to ensure accurate status, ownership, and priority across all open items\nMonitor task queues and flag overdue or at-risk items to the Legal Operations Senior Manager\nGenerate regular status reports on open matters, completed requests, and workload distribution\nLegal Resource & Document Management\nMaintain and organize the legal documentation library, including templates, policies, playbooks, and executed agreements\nEnsure documents are version-controlled, properly tagged, and accessible to the appropriate stakeholders\nSupport the upkeep and improvement of the contract lifecycle management (CLM) system and other legal repositories\nAssist with drafting and formatting legal process documentation and standard operating procedures (SOPs)\nInvoice & Billing Management\nReceive, review, and process legal invoices from outside counsel and vendors, ensuring compliance with billing guidelines\nTrack invoice status and coordinate with Finance to ensure timely payment and accurate accruals\nMaintain a billing tracker and generate monthly spend summaries for Legal Department review\nFlag billing discrepancies or guideline violations and work with the Senior Manager to resolve them\nSupport the annual outside counsel budgeting process by compiling historical spend data\nGeneral Legal Operations Support\nProvide scheduling, logistics, and administrative support to the legal operations team as needed\nAssist with onboarding materials, training documentation, and department communications\nParticipate in process improvement initiatives led by the Legal Operations Senior Manager\nHandle sensitive information with discretion and professionalism at all times\nWHAT YOU CAN DELIVER:\nMinimum Qualifications:\nBachelor's degree in Legal Management, Public Administration, International Relations, or other related field.\nAt least 5 years of experience in legal administration or a related role, with exposure to one or more of the following areas: contract management, legal operations, regulatory compliance, labor and employment law, or corporate legal support.\nStrong experience in legal workflow coordination, including intake management, matter tracking, or task queue administration.\nHands-on experience with legal systems and tools such as contract lifecycle management (CLM) platforms, matter management systems, or document repositories.\nPreferred Qualifications:\nJuris Doctor (J.D.) or Bachelor of Laws (LL.B.) graduate\nPrior experience in Legal Operations within an IT or technology-driven organization.\nPrior experience supporting contract lifecycle management (CLM), matter management systems, or legal workflow tools.\nPrior experience in legal invoice processing, outside counsel coordination, or legal spend tracking.\nPrior exposure to intellectual property administration, including trademark and patent maintenance, renewals, or filings.\nPrior experience in legal operations reporting, metrics tracking, or supporting process improvement and workflow optimization initiatives, with exposure to supporting cross-regional operations (e.g., EMEA or other global jurisdictions) is an advantage.\nundefined\nAside from the qualifications above, the ideal candidate shall also possess the following behavioral skills:\nStrong organizational skills with the ability to manage multiple priorities and maintain accurate legal documentation.\nExcellent written and verbal communication skills, with the ability to collaborate effectively across cross-functional teams.\nProficiency in Microsoft Office applications; experience with legal technology platforms, contract lifecycle management (CLM) systems, or document management tools is an advantage.\nHigh attention to detail, sound judgment, and the ability to handle confidential information with discretion.\nWhat to look forward to?\nJoin a global team and experience a dynamic, collaborative work environment that fosters innovation and growth.\nHybrid work model offering flexibility to balance work and life.\nAccess to development programs with strong support and mentoring to help you grow and advance within the company.\nEqual opportunity employer committed to diversity, inclusivity, and creating a welcoming environment for all employees.\nAttractive benefits package including health & life insurance, referral rewards, and generous leave policies to ensure a healthy work-life balance.\nAvid is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.\n#LI-Remote LI-NR1\nIf you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!","description_format":"text","description_chars":6974,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Hybrid work","Life insurance"],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-16T02:38:41Z"}],"visa":[],"liveness":{"score":22,"band":"cold","label":"Long shot","p_open":1,"p_active":0.619,"p_room":0.36,"age_days":62,"expected_fill_days":38,"reasons":["conf:20","win:tail","crowd:"],"computed_at":"2026-10-19T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/avid-legal-operations-coordinator","json_url":"https://alion.io/job/avid-legal-operations-coordinator.json","meta":{"generated_at":"2026-10-19T21:45:55Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":677,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-20T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":42907},"rest":"https://alion.io/mcp/rest/get_company?id=42907"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Favid-legal-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Favid-legal-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Favid-legal-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/avid-legal-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Favid-legal-operations-coordinator"}]}