{"id":4300456,"url":"https://alion.io/job/avispa-administrative-coordinator","title":"Administrative Coordinator","company":{"id":4375425,"name":"Avispa","domain":"avispaglobal.com","url":"https://alion.io/company/avispaglobal","size_band":"201-500","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"JobScore","truth_index":{"grade":"A","score":100,"open_postings":13,"ghost_share":0,"stale_share":0.077,"repost_share":0,"time_to_fill_p50_days":8,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Los Angeles, United 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scheduling, meeting coordination, communications, and compliance tracking in a fast-paced healthcare environment.\nMonitor and triage incoming emails and answer incoming calls.\nAssign and enter staff schedules into the scheduling platform, and send notifications to departments when staff are out sick, on vacation, or need a late arrival or early departure.\nRequest performance evaluations for staff, distribute incoming evaluations to the appropriate managers, and remind staff of upcoming compliance deadlines.\nSchedule and coordinate departmental meetings, prepare and distribute meeting agendas, and transcribe meeting minutes.\nAdministrative Coordinator Qualifications:\n1+ year of administrative experience in a hospital setting, or 2+ years of administrative experience.\nSenior-level administrative coordinator experience independently supporting department leadership in healthcare, including complex scheduling, meeting coordination, agendas and minutes, inbox and phone triage, compliance tracking, and staff communication with minimal supervision.\nExperience working in fast-paced hospital or health system environments and coordinating across multiple teams.\nProficiency in Excel and Outlook.\nShift:\nHybrid: Monday to Friday, 8:00 am to 5:00 pm, working remotely on Mondays and Fridays.\nMust live within 30 miles of the work location.","description_format":"text","description_chars":1723,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-11-14T02:55:36Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring 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