{"id":3882061,"url":"https://alion.io/job/avispa-front-desk-medical-assistant","title":"Front Desk Medical Assistant","company":{"id":4375425,"name":"Avispa","domain":"avispaglobal.com","url":"https://alion.io/company/avispaglobal","size_band":"201-500","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"JobScore","truth_index":{"grade":"A","score":100,"open_postings":13,"ghost_share":0,"stale_share":0.077,"repost_share":0,"time_to_fill_p50_days":8,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Hospitality","role_family":"Hospitality","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":35,"max":null,"currency":"USD","period":"hour","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Smartsheet","optional":false}],"status":"closed","first_seen_at":"2026-11-06T17:53:50Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-09T20:54:20Z","board_verified":false,"closed_at":"2026-11-09T20:54:20Z","days_open":3,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":3},"description":"Front Desk Medical Assistant 1521301\nHourly pay: $35/hr\nWorksite: Leading university (Stanford, CA 94305 - Onsite)\nW2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL\n40 hours/week, 6 Month Assignment (With possibility of extension/conversion)\nA leading university is seeking a Front Desk Medical Assistant to staff the front desk of an occupational health center and environmental health and safety (EH&S) group.\nFront Desk Medical Assistant Responsibilities:\nServe as the first point of contact for patients, vendors, and visitors. Greet, check in, and check out workers' compensation and surveillance patients, verify demographics and contact information, direct patients to the second-floor clinic, notify clinic staff of arrivals, and help patients with mobility needs. Sign in and direct vendors and visitors and receive deliveries, maintaining patient privacy at the shared reception area and prioritizing patients over vendor and visitor requests.\nAnswer and triage multi-line phone calls and emails, schedule and reschedule appointments, coordinate follow-ups, and send reminder and reschedule emails to patients who missed appointments. Respond to first-level inquiries from patients, HR, departments, adjusters, EH&S visitors, and outside parties, route them to the right person, and relay messages promptly. Coordinate interpreter services and assist Spanish-speaking callers with scheduling and paperwork where qualified.\nProcess incoming faxes, referrals, and records, and scan, index, and upload documents into the electronic health record (EHR). Enter claim numbers, date of injury, and adjuster information into patient records, and work EHR task queues (reception, vaccination, campus clinician, and lab) to contact patients and departments due for visits and route documents to providers for review.\nServe as a contact for department representatives to coordinate periodic exams and track surveillance compliance using the EHR and Smartsheet. Support workers' compensation coordination under the coordinator's direction: send authorizations and requests for authorization (RFAs) to adjusters, fax progress notes or work status reports, and call specialist, PT, chiropractic, and acupuncture offices to confirm workers' compensation acceptance or request reports.\nOrder office and clinic supplies and assist with opening and closing duties. Perform clinical support tasks based on credentials, under provider supervision and only after a documented competency check-off, in collaboration with medical assistants, administrators, and clinicians.\nFront Desk Medical Assistant Qualifications:\n2+ years of medical front office or reception experience.\n3-5 years of experience in an onsite academic or industrial occupational medicine clinic providing medical surveillance testing (TB screening, hearing conservation, respiratory protection) and injury care beyond initial triage and first aid is preferred.\nAssociate degree.\nExperience with EHR and scheduling software, plus proficiency in Microsoft Office, including Outlook and Excel, and Adobe Acrobat.\nAbility to handle confidential information and apply HIPAA training.\nBasic medical terminology and understanding of universal precautions used during exposure to blood, bodily fluids, or tissues.\nAbility to work collaboratively with clinical, EH&S, and department staff.\nMedical Assistant certification (or willingness to obtain within six months) is preferred.\nPhlebotomy, spirometry, and audiometry certification is preferred.\nKnowledge of California workers' compensation is preferred.\nSpanish fluency or other language skills is preferred.","description_format":"text","description_chars":3645,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"associate","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Recruiting & Staffing","Employer of Record & PEO"],"lifecycle":[{"event":"open","at":"2026-11-06T18:28:46Z"},{"event":"close","at":"2026-11-09T20:54:20Z"}],"visa":[],"liveness":null,"pay":{"stated_usd_annual":70000,"is_top_pay":true},"html_url":"https://alion.io/job/avispa-front-desk-medical-assistant","json_url":"https://alion.io/job/avispa-front-desk-medical-assistant.json","meta":{"generated_at":"2026-11-12T23:29:44Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":49701,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4375425},"rest":"https://alion.io/mcp/rest/get_company?id=4375425"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Favispa-front-desk-medical-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Favispa-front-desk-medical-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Favispa-front-desk-medical-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/avispa-front-desk-medical-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Favispa-front-desk-medical-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3882061}},{"tool":"search_jobs","arguments":{"company":"avispaglobal.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3882061},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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