{"id":3038065,"url":"https://alion.io/job/avispa-program-coordinator","title":"Program Coordinator","company":{"id":4375425,"name":"Avispa","domain":"avispaglobal.com","url":"https://alion.io/company/avispaglobal","size_band":"201-500","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"JobScore","truth_index":{"grade":"A","score":88,"open_postings":3,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":9,"computed_at":"2026-10-28T05:59:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Palo Alto, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":40,"max":45,"currency":"USD","period":"hour","gross":null,"usd_annual":90000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-21T18:47:25Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-10-28T18:24:10Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Program Coordinator 1519122\nHourly pay: $40-$45/hr\nWorksite: Leading university (Palo Alto, CA 94304 - Hybrid)\nW2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL\n12 hours/week, 12 Month Assignment (With possibility of extension)\nA leading university seeks a Program Coordinator to provide administrative coordination for an NIH T32 institutional training program in aging research, including program operations, governance meetings, trainee tracking, and NIH progress reporting.\nProgram Coordinator Responsibilities:\nMaintain the annual program calendar, including recruitment timelines, committee and advisory board meetings, trainee check-ins, seminars, internal deadlines, and NIH reporting milestones, along with centralized files, templates, rosters, forms, an operations manual, dashboards, and contact lists. Serve as the routine point of contact for program questions, draft routine communications, coordinate communication among leadership, trainees, mentors, committees, and community partners, and act as liaison with department administration and the postdoctoral affairs office on appointment, HR, financial, and policy matters.\nMaintain a rolling NIH progress report file covering current trainee and alumni updates, program activities, evaluation data, advisory board input, publications, presentations, awards, grant submissions, and career outcomes. Coordinate and track data requests, compile evaluation data, and prepare draft tables, summaries, periodic program reports, and documentation of program changes made in response to feedback.\nMaintain the trainee recruitment timeline and application workflow, organizing application materials, review packets, interview schedules, selection materials, status trackers, and mentor match information. Maintain a trainee dashboard of training tracks, mentor and committee assignments, milestones, participation, and evaluation and completion status, collect regular progress updates, and flag missing documentation, overdue updates, or milestone concerns to leadership.\nCoordinate and document executive leadership, internal and external advisory board, programming, mentoring, and evaluation committee meetings, preparing agendas, meeting packets, trainee progress materials, mentor-mentee match summaries, minutes, action items, recommendation trackers, and confidential feedback logistics. Track mentor and trainee assignments, check-ins, and mentor training completion, and collect trainee feedback for the mentoring committee.\nCoordinate schedules and logistics for seminars, trainee presentations, invited speakers, workshops, and annual program activities, preparing event materials, speaker itineraries, attendance lists, reminders, and follow-up communications, and tracking attendance in required program activities.\nProgram Coordinator Qualifications:\n2-3 years of relevant experience.\nExperience with NIH training grants, including an understanding of NIH oversight and progress reporting requirements.\nShift:\nHybrid and Part-time, 12 hours/week; schedule open for discussion.\n(H)","description_format":"text","description_chars":3088,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-21T21:57:27Z"}],"visa":[],"liveness":{"score":36,"band":"fade","label":"Fading","p_open":1,"p_active":0.475,"p_room":0.75,"age_days":6,"expected_fill_days":9,"reasons":["conf:1","agency","win:late","comp:junior"],"computed_at":"2026-10-28T05:59:10Z"},"pay":{"stated_usd_annual":90000,"is_top_pay":true},"html_url":"https://alion.io/job/avispa-program-coordinator","json_url":"https://alion.io/job/avispa-program-coordinator.json","meta":{"generated_at":"2026-10-28T21:52:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":29726,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-29T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4375425},"rest":"https://alion.io/mcp/rest/get_company?id=4375425"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Favispa-program-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Favispa-program-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Favispa-program-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/avispa-program-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Favispa-program-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3038065}},{"tool":"search_jobs","arguments":{"company":"avispaglobal.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3038065},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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