{"id":2195767,"url":"https://alion.io/job/avra-executive-assistant","title":"Executive Assistant","company":{"id":670137,"name":"Avra","domain":"avra.ai","url":"https://alion.io/company/avra","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["São Paulo, Brazil"],"countries":["BR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":22000,"max_usd":47000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2855},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-09T18:30:20Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-11-05T20:10:51Z","board_verified":true,"closed_at":null,"days_open":27,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":27},"description":"The Role\nThe Executive Assistant will support Avra’s two founders, internal operations, and external events and vendors, while helping manage the São Paulo office and a range of professional and personal administrative tasks.\nWe are looking for someone highly organized, proactive and calm under pressure, with a strong sense of ownership and discretion. This is a role for someone who enjoys making things happen behind the scenes, keeping people one step ahead, and bringing structure to a fast-moving environment. You will also need to communicate confidently in English with external funds and other international stakeholders.\nThis is for you if you are energized by variety, you notice what needs to be done before being asked, and are excited to help build the operating rhythm of an ambitious early-stage company.\nResponsibilities\nFounder support: Provide high-quality executive and personal administrative support to Avra’s two founders. This will include calendar management, travel coordination, scheduling, document handling, expense organization, follow-ups and day-to-day problem solving.\n\nOffice management: Own the smooth running of Avra’s office in São Paulo. You will coordinate office suppliers, manage facilities-related needs, keep the space organized and welcoming, and support the team with practical on-site logistics.\n\nEvent support: Support the planning and execution of internal and external events. You will work with venues, caterers, service providers and other third-party suppliers to ensure events run smoothly and to a high standard.\n\nSupplier coordination: Help manage communication and logistics with external suppliers and partners.\n\nAdministrative operations: Build and maintain lightweight processes that keep the company organized and running smoothly, including calendar coordination, travel planning and booking for founders and team members, document and expense management, meeting logistics, vendor coordination, office support, and follow-through on day-to-day administrative needs.\n\nExecution with discretion: Handle sensitive information with professionalism and judgment. You will be trusted with founder-related matters and confidential company information.\n\nWhat we’re looking for:\nHighly organized, dependable, and discreet: you follow through consistently, protect confidential information, and do not let important details slip.\n\nProactive and hands-on: you identify what needs to happen without waiting for perfect instructions. You are comfortable executing both practical tasks and coordination work.\n\nSomeone who thrives in a fast-moving startup environment: you can manage multiple priorities, switch contexts quickly, stay calm when plans change.\n\nClear and concise communicator. You are direct, and not verbose. You build trust easily, and represent Avra well when interacting with founders, team members, external stakeholders, funds, and international partners.\n\nA commitment to working in person, with English fluency: you are energized at the idea of building strong relationships with the team and available for in-person work at the office and whenever events or supplier coordination require it.\n\nExperience and qualifications\n4+ years of experience in an Executive Assistant, Office Manager, Operations Coordinator or similar role.\n\nIdeally in a startup, high-growth company or similarly demanding environment.\n\nProven experience managing administrative workflows, calendars, travel, suppliers, events and office operations.\n\nLanguage: Fluency in English is required. Portuguese is expected for day-to-day work in São Paulo.\nLocation: Must be based in São Paulo.","description_format":"text","description_chars":3631,"description_truncated":false,"requirements":{"experience_years_min":4,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Brazil","iso":"BR","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["AI Research Labs"],"lifecycle":[{"event":"open","at":"2026-10-09T19:17:59Z"}],"visa":[],"liveness":{"score":59,"band":"ok","label":"Likely open","p_open":1,"p_active":0.787,"p_room":0.75,"age_days":26,"expected_fill_days":30,"reasons":["conf:1","win:late"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/avra-executive-assistant","json_url":"https://alion.io/job/avra-executive-assistant.json","meta":{"generated_at":"2026-11-05T21:45:43Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2031,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":670137},"rest":"https://alion.io/mcp/rest/get_company?id=670137"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Favra-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Favra-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Favra-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/avra-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Favra-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2195767}},{"tool":"search_jobs","arguments":{"company":"avra.ai","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2195767},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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