{"id":2091020,"url":"https://alion.io/job/award-secretaryoffice-assistant","title":"Secretary/Office Assistant","company":{"id":2020978,"name":"White Plains Hospital","domain":"wphospital.org","url":"https://alion.io/company/wphospital","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":21,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":18,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":23,"max":35,"currency":"USD","period":"hour","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-08T14:32:55Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-10-20T03:05:50Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"City/State:\nWhite Plains, New YorkDepartment:\nLab Laboratory ServicesWork Shift:\nDayWork Days:\nMON-FRIScheduled Hours:\n9 AM-5 PMHours Per Pay Period:\n75Pay Rate/Range:\n$23.6405 - $35.4609/hrFor positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.\nPosition Summary\nResponsible for providing office assistance (secretarial/clerical support) to the Department of Pathology and Laboratory Medicine.\nEssential Functions and Responsibilities Includes the Following:\nUnderstands and adheres to the WPH Performance Standards, Policies and Behaviors.\nPerforms office assistant and secretarial functions for Pathology.\nPerforms receptionist duties and responsibilities as required for the department, including but not limited to greeting and directing employees and visitors, responding to telephone inquiries.\nAssisting Pathologists’ with all needs.\nScheduling meetings and conferences.\nProcesses slide request and slide returns.\nCovers other staff members duties when out.\nAssist with projects and requests from all Supervisors and Assistant Supervisors.\nProcesses legal cases, processes conferences (Tumor Boards), Muscle Bx. & Renal Bx.\nReview and obtain records for OR schedule.\nProvides pathology results to the clinicians as well as mailing results daily.\nRegisters Outreach specimens as needed.\nMaintaining all outside lab send-outs and associated results and logs.\nMaintains Pathologists’ files, CAP files/checklist for Pathologists, GYN Oncology Reports for Cancer Center, and maintains outside records\nPerforms all other related duties as assigned.\nPerforms office assistant and secretarial functions for Pathology.\nPerforms receptionist duties and responsibilities as required for the department.\nProcesses slide request and slide returns.\nRegisters MLW surgical and cytology cases.\nAccessions all in house and MLW surgical pathology cases, cytology cases, and autopsy cases in to the LIS using the proper prefix; making sure that all patient information is correct on the requisitions and the specimen containers.\nFollow section protocol for specimen rejection for hospital and MLW cases.\nOperating Room pick-ups.\nPrints Accession Log after each specimen collection round, discarding the previous log always is keeping the most current log.\nAdditional duties as delegated by the Pathology Supervisor and Office Manager.\nEducation & Experience Requirements\nHigh School Graduate Required\nCollege or Business School graduate preferred\nProficient in Microsoft Office\nPrevious experience in histology/cytology departments or previous experience in a healthcare environment preferred. Bilingual (Spanish) preferred\nFlexibility Organized Adaptability Attention to Detail Stress Tolerance\nMay be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital’s SDS (Safety Data Sheet) data base and may be accessed through the hospital’s Intranet site (Employee Tools/SDS Access). A copy of the SDS data base can also be found at the hospital switchboard, saved on a disc.\nAbility to use computer for extensive periods of time\nOccasional lift and or move of 15 to 20 pounds\nRequires frequent movement about the department and to other departments throughout the hospital\nAbility to sit for extended periods of time\nAbility to respond to frequent calls\nCheck appropriate box(s) below:\nNeonatal (birth - 28 days)\nPatients with exceptional communication needs\nInfant (29 days - less than 1 year)\nPatients with developmental delays\nPediatric (1 - 12 years)\nPatients at end of life\nAdolescent (13 - 17 years)\nPatients under isolation precautions\nAdult (18 - 64 years)\nPatients with cultural needs\nGeriatric (> 65 years)\nAll populations\nBariatric Patients with weight related comorbidities\nNon-patient care population\nThe responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of White Plains Hospital.\nWhite Plains Hospital Medical Center is an equal employment opportunity employer. White Plains Hospital Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.","description_format":"text","description_chars":4674,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Spanish","level":"All levels","optional":true}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Urgent & Emergency Care","Hospitals & Health Systems"],"lifecycle":[{"event":"open","at":"2026-10-08T14:32:55Z"}],"visa":[],"liveness":{"score":47,"band":"ok","label":"Likely open","p_open":1,"p_active":0.519,"p_room":0.9,"age_days":11,"expected_fill_days":18,"reasons":["conf:2","stale_co","win:mid"],"computed_at":"2026-10-20T05:45:00Z"},"pay":{"stated_usd_annual":70000,"is_top_pay":true},"html_url":"https://alion.io/job/award-secretaryoffice-assistant","json_url":"https://alion.io/job/award-secretaryoffice-assistant.json","meta":{"generated_at":"2026-10-20T10:46:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11756,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2020978},"rest":"https://alion.io/mcp/rest/get_company?id=2020978"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faward-secretaryoffice-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faward-secretaryoffice-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faward-secretaryoffice-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/award-secretaryoffice-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faward-secretaryoffice-assistant"}]}