{"id":1559280,"url":"https://alion.io/job/awp-safety-scheduler-administrator","title":"Scheduler / Administrator","company":{"id":4617,"name":"AWP Safety","domain":"awpsafety.com","url":"https://alion.io/company/awpsafety","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":80,"open_postings":16,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":19,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dartmouth, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":17,"max":20,"currency":"CAD","period":"hour","gross":null,"usd_annual":28000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-30T20:13:34Z","employer_posted_date":"2026-09-30","last_verified_at":"2026-10-20T06:37:27Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"AWP Safety is North America’s leading traffic control specialist. Our team of 9000+ professionals helps secure 2,000+ work zones every day - ensuring customer crews, drivers, and our teams get home safely. We protect those who operate, maintain, and upgrade infrastructure in the energy, broadband, and transportation sectors and provide traffic control for major events like the Super Bowl and Boston Marathon.\nSince our founding in 1981, we have served customers through the talent of extraordinary team members committed to customer focus, growth, valuing each other, safety and quality, and a sense of urgency.\n Position Summary\nAt the heart of this role is building and managing daily schedules for our field crews. Think of it as a large puzzle that keeps changing. You'll match crews, equipment, and job requirements so every site is covered, and you'll adjust the plan in real time when priorities shift.\nPrimary Daily Responsibilities\nBuild and adjust daily field crew schedules to cover multiple job sites efficiently\nValidate all jobs in Salesforce for accuracy and completeness by 11 a.m. (10 a.m. in payroll weeks)\nConfirm the correct client, job location, dates, times, and crew assignments\nResolve missing or incorrect job details before validation is finalized\nPrioritize and complete validations within the same business day\nVerify and process job information for billing and payroll accuracy\nCommunicate with Operations when clarification or corrections are needed\nHelp the Operations Team organize large traffic control events\nReporting Responsibilities\nMaintain the On-Time Report in Salesforce twice a day\nReview job start times and flag late or inconsistent entries\nFollow up with supervisors or field teams about discrepancies\nKeep all time-related data current and accurate\nEmployee & Inbox Support\nMonitor and respond to the office group inbox(es) as front-line support\nAnswer phone calls, emails, and general inquiries\nAnswer employee questions about job details, scheduling, and payroll\nEscalate issues to Operations or Leadership when appropriate\nCommunicate clearly with field staff, supervisors, and leadership to support daily operations\nKeep communication professional, timely, and consistent\nAdministrative Duties\nProcess employee documentation and required forms (ROE, time-off requests, etc.)\nComplete new hire paperwork and PPE forms for new hires and replacement gear\nFollow up on missing information and submit completed documentation to the right department\nOrganize employee files and maintain digital records, including certificate expiry dates\nUpdate TCP, TWS, and First Aid expiry dates after courses are completed\nMonitor, process, and file emails in the shared inbox\nUpdate the Crew Manifest weekly\nEnter data as required (site inspections, certifications, documents, etc.)\nComplete driver assignments in Samsara twice a day (morning and afternoon)\nOrganize and track PPCL submissions, which are due every 2 weeks, and give the OM a list of anyone who hasn't completed theirs for follow-up\nPost and upload Safety Demos\nTrack tablet assignments and reboot radios as needed\nKeep inventory of PPE and paperwork\nHelp with recruitment by reviewing resumes, calling candidates, and prescreening\nPrepare and format correspondence and internal documents\nComplete scanning, filing, and document management tasks\nHandle sensitive information confidentially and professionally\nTask Tracking & Communication\nGive Operations progress updates throughout the day\nManage multiple priorities and adjust based on urgency\nConfirm tasks are complete before end of shift, or communicate any delays\nTraining & Continuous Learning\nTake part in Salesforce and process training as required\nUse reference guides and training materials to improve accuracy\nAsk questions and confirm understanding before completing tasks\nSuccess Indicators\nJobs are validated accurately with minimal rework\nReports are current and reliable\nEmployee inquiries are handled promptly and correctly\nOperations can rely on timely, accurate administrative support\n Qualifications\nHigh school diploma required; post-secondary education is an asset\nValid driver's license and a clean driver's abstract\nExperience with onboarding, recruitment, payroll, and general administration\nStrong computer skills, including Excel, Word, and PowerPoint (Salesforce experience is an asset)\nExcellent verbal and written communication\nStrong organizational skills and close attention to detail\nAble to stay calm under pressure and manage competing priorities in a fast-paced, changing environment\nStrong problem-solver who thinks quickly and adapts to change\nProactive and solutions-focused, with a strong sense of ownership and accountability\nProfessional, open to direction and feedback, and comfortable working in a diverse, dynamic team\nIf you like problem-solving and keeping a busy operation running smoothly, we'd love to hear from you.\nThis job description is not exhaustive, and other duties may be assigned as needed.\n WHAT YOU WILL LOVE/PERKS\nHealth/Dental benefits\nRRSP program\nEAP (Employee Assistance Program)\nCareer Growth\nAWP named one of North America’s Greatest Workplaces 2023 and 2025 for Diversity\nProtecting Your People, Your Business, and Your Time.\nAWP Safety is committed to diversity, inclusion, and employment equity. We welcome applications from all qualified candidates, including women, Indigenous peoples, persons with disabilities, members of visible minorities, and veterans. All qualified applicants will be considered for employment without regard to age, race, colour, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, physical or mental disability, ethnic, national, or Aboriginal origin, family status, marital status, source of income, political belief, association with a protected group, or any other ground protected by applicable federal or provincial human rights legislation.\nAccommodations are available on request at every stage of the hiring process.\nAll personal information will be kept confidential and handled in line with applicable Canadian privacy legislation.\nAWP Safety is an Equal Opportunity Employer (EOE). Women, minorities, veterans, and individuals with disabilities are encouraged to apply. 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