{"id":2910486,"url":"https://alion.io/job/axa-team-assistant","title":"Team Assistant","company":{"id":13801,"name":"AXA","domain":"axa.com","url":"https://alion.io/company/axa","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Jibe","truth_index":{"grade":"B","score":75,"open_postings":64,"ghost_share":0,"stale_share":0.984,"repost_share":0,"time_to_fill_p50_days":25,"computed_at":"2026-10-30T05:48:23Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Exton, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":63900,"max":91100,"currency":"USD","period":"year","gross":null,"usd_annual":91100},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-01T20:59:00Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-30T08:26:15Z","board_verified":true,"closed_at":null,"days_open":28,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":28},"description":"Team Assistant - Client, Distribution and Marketing Americas\nExton, PA (Highly preferred), Philadelphia, PA, New York, NY, USA\nAs a key member of the Client, Distribution and Marketing Americas organization, you will provide dedicated administrative support to the department leadership team, ensuring smooth day-to-day operations and enabling them to focus on strategic priorities. Your robust organizational skills and attention to detail will be vital in managing travel, vendor payments, expense reporting, and a variety of ad hoc administrative tasks. You will be a proactive team player, maintaining high standards of professionalism and confidentiality while supporting the leadership team.\nWhat you’ll be doing\nWhat will your essential responsibilities include?\nExpense & Invoice Processing:Coordinate invoice processing and vendor payments for marketing events, sponsorships and other external activities. Support related budget tracking.\nTrack and reconcile expenses, ensuring compliance with company policies.\nPrepare, review, and submit expense reports for the leadership team and other team members.\n\nTravel & Logistics Management:Coordinate complex travel arrangements including flights, hotels, transportation, and dining reservations.\nPrepare detailed travel itineraries and ensure all logistical details are aligned.\n\nAdministrative Support:Manage calendars, schedule meetings, and coordinate logistics for internal and external engagements.\nPrepare and distribute meeting agendas, materials, and follow-up items.\n\nTake meeting minutes, draft summaries, and track action items.\nAd Hoc Tasks & Special Projects:Support the team with various administrative projects, including preparing presentations, reports, and communications.\nAssist with event planning and coordination for team meetings, town halls, and off-site gatherings.\n\nStakeholder Interaction:Act as a point of contact for internal and external stakeholders, fostering positive relationships and ensuring timely communication.\n\nReporting & Documentation:Maintain organized files and documentation, ensuring easy retrieval and accuracy.\nSupport with reporting and data entry as needed. \n\nYou will report to the Head of Marketing, Americas.\nWhat you will BRING\nWe’re looking for someone who has these abilities and skills:\nRobust organizational skills with the ability to prioritize and manage multiple tasks efficiently.\nExperience managing travel arrangements, vendor payments, expense reports, and general budgeting and administrative functions.\nExcellent communication skills, both written and verbal, with a professional demeanor.\nProactive mindset, able to anticipate needs and abel to work with minimal supervision.\nHigh level of discretion and confidentiality handling sensitive information.\nTech-savvy with proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).\nPositive attitude, team-oriented, with a “can-do” approach to support the executive team.\nWho WE are\nAXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.\nHow? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business - property, casualty, professional, financial lines and specialty.\nWith an innovative and flexible approach to risk solutions, we partner with those who move the world forward.\nLearn more at axaxl.com.\nWhat we OFFER\nInclusion\nAXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic. At AXA XL, we know that an inclusive culture and enables business growth and is critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most inclusive workforce possible, and create a culture where everyone can bring their full selves to work and reach their highest potential. It’s about helping one another - and our business - to move forward and succeed.\nFive Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe.\nRobust support for Flexible Working Arrangements \nEnhanced family-friendly leave benefits \nNamed to the Diversity Best Practices Index \nSignatory to the UK Women in Finance Charter\nLearn more at Inclusion & Diversity at AXA XL | AXA XL.AXA XL is an Equal Opportunity Employer.\nTotal Rewards\nAXA XL’s Reward program is designed to take care of what matters most to you, covering the full picture of your health, wellbeing, lifestyle and financial security. It provides enterprising compensation and personalized, inclusive benefits that evolve as you do.\nWe’re committed to rewarding your contribution for the long term, so you can be your best self today and look forward to the future with confidence.\nSustainability\nAt AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.\nOur Pillars:\nValuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society - are essential to our future. We’re committed to protecting and restoring nature - from mangrove forests to the bees in our backyard - by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.\nAddressing climate change: The effects of a changing climate are far-reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.\nIntegrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.\nAXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day - the Global Day of Giving. \nFor more information, please see Sustainability at AXA XL.\nThe U.S. base salary range for this position is USD $63,900-$91,100.\nActual pay will be determined based upon the individual’s skills, experience and location. We strive for market alignment and internal equity with our colleagues’ pay.\nAt AXA XL, we know how important physical, mental, and financial health are to our employees, which is why we are proud to offer benefitssuch as an enterprising retirement savings plan, health and wellness programs, and many other benefits. We also believe in fostering ourcolleagues' development and offer a wide range of learning opportunities for colleagues to hone their professional skills and to positionthemselves for the next step of their careers. For more details about AXA XL’s benefits offerings, please visit US Benefits at a Glance 2026.","description_format":"text","description_chars":7878,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity","Flexible schedule","Retirement plans","Wellness"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Property & Casualty Insurance","Asset Management & Funds","Life Insurance & Annuities"],"lifecycle":[{"event":"open","at":"2026-10-20T09:29:02Z"}],"visa":[],"liveness":{"score":26,"band":"fade","label":"Fading","p_open":1,"p_active":0.477,"p_room":0.55,"age_days":28,"expected_fill_days":25,"reasons":["conf:1","stale_co","velocity","win:tail","comp:brand"],"computed_at":"2026-10-30T05:48:23Z"},"pay":{"stated_usd_annual":91100,"is_top_pay":true},"html_url":"https://alion.io/job/axa-team-assistant","json_url":"https://alion.io/job/axa-team-assistant.json","meta":{"generated_at":"2026-10-30T10:50:54Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15653,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-31T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":13801},"rest":"https://alion.io/mcp/rest/get_company?id=13801"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faxa-team-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faxa-team-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faxa-team-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/axa-team-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faxa-team-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2910486}},{"tool":"search_jobs","arguments":{"company":"axa.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2910486},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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