{"id":3858850,"url":"https://alion.io/job/axiawh-clinical-operations-coordinator","title":"Clinical Operations Coordinator","company":{"id":2796980,"name":"axiawh","domain":"axiawh.com","url":"https://alion.io/company/axiawh","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"UltiPro","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-05T20:28:31Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-11-10T10:58:36Z","board_verified":true,"closed_at":null,"days_open":35,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":35},"description":"Axia Women's Health is the nation’s largest community-based, integrated women's health network in the country serving women throughout New Jersey, Pennsylvania, Indiana, and Kentucky. At its core, Axia Women’s Health is a community of over 400 providers across nearly 150 locations committed to providing a more caring, connected, and progressive health care experience for women. Its rapidly growing network spans OB/GYN care, breast health, high-risk pregnancy care, urogynecology care, behavioral health, and fertility. Together, Axia Women's Health puts women first by delivering the personalized care needed for women to lead healthier, happier lives. Axia Women’s Health has been recognized as the #1 Physician Practice for Women’s Health by Castle Connolly and certified as a Great Place to Work for five consecutive years. Learn more at www.axiawh.com.\nThe Clinical Operations Coordinator supports the Director of Clinical Operations in driving clinical excellence, operational consistency, and execution of strategic initiatives across care centers. This role serves as a key coordinator for clinical operations activities, including policy and procedure management, project coordination, quality improvement support, compliance activities, meeting management, and cross-functional communication.\nThe Clinical Operations Coordinator partners with Clinical Directors, providers, operations leaders, compliance, quality, analytics, and other stakeholders to ensure clinical workflows, protocols, and initiatives are effectively organized, communicated, monitored, and implemented. This position plays an important role in supporting operational efficiency, regulatory compliance, and a consistent patient care experience across the organization.\nEssential Responsibilities:\nClinical Operations Support\nCoordinate clinical operations initiatives and priorities.\nSupport implementation and maintenance of clinical workflows, policies, and standardized procedures.\nTrack action items, project timelines, and deliverables.\nCoordinate follow-up activities from meetings, committees, and operational reviews.\nServe as a liaison between clinical, operational, and administrative teams.\nPolicy and Documentation Management\nMaintain clinical policies, procedures, workflows, and related documentation.\nAssist with policy development, formatting, review, approval, and distribution.\nEnsure documents remain current, organized, version-controlled, and compliant with regulatory requirements.\nCoordinate routine policy reviews and updates.\nSupport maintenance of patient education materials and clinical resources.\nQuality and Performance Improvement\nAssist with collection, organization, and reporting of quality and operational performance data.\nSupport quality improvement initiatives through tracking of action plans, milestones, and outcomes.\nPrepare reports, presentations, dashboards, and committee materials.\nCoordinate Clinical Quality Assurance Committee activities and follow-up actions.\nPartner with Data & Analytics teams to monitor performance metrics.\nCommunication and Change Management\nSupport communication plans related to new workflows, policies, and operational changes.\nDevelop and distribute clinical operations updates and communications.\nCoordinate training schedules and stakeholder notifications.\nTrack implementation activities and gather feedback from care center teams.\nValue-Based Care Support\nSupport implementation of value-based care initiatives and workflows.\nTrack quality and performance metrics and coordinate follow-up actions.\nSupport reporting, communication, training, and performance improvement efforts related to value-based care programs.\nCompliance Support\nMaintain compliance-related documentation and records.\nSupport audits, inspections, and compliance reviews.\nCoordinate documentation related to HIPAA, OSHA, CLIA, and other regulatory requirements.\nMonitor review schedules and corrective action plans.\nPartner with Compliance and Operations teams to maintain and communicate documentation updates.\nMeeting and Project Coordination\nCoordinate meetings, committee sessions, and leadership workgroups.\nPrepare agendas, meeting materials, minutes, and action-item logs.\nTrack project milestones, risks, dependencies, and implementation progress.\nSupport special projects and operational initiatives as assigned.\nRequired Qualifications\nBachelor's degree in Healthcare Administration, Health Sciences, Nursing, Public Health, Business Administration, or a related field.\nMinimum 3 years of experience in healthcare operations, clinical administration, healthcare project coordination, quality improvement, or a related healthcare support function.\nPrior clinical patient care or clinical support experience required.\n\nStrong organizational, project coordination, and time-management skills.\nExcellent written and verbal communication skills.\nProficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, and Teams.\nExperience preparing reports, presentations, and meeting materials.\nAbility to manage multiple priorities in a fast-paced healthcare environment.\nKnowledge of healthcare operations, quality improvement, and compliance requirements.\nAbility to maintain confidentiality and handle sensitive information appropriately.\nPreferred Qualifications\n5+ years of healthcare operations or clinical administration experience.\nExperience supporting physician practices, ambulatory care, multi-site healthcare organizations, or value-based care programs.\nFamiliarity with HIPAA, OSHA, and CLIA requirements.\nExperience with EHR systems and healthcare reporting tools.\nHealthcare project management experience.\nCAPM, PMP, Lean, Six Sigma, or similar project management certification preferred.\nKnowledge of value-based care programs, quality metrics, and performance improvement methodologies.\nThe estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.\nFull Time Benefits Summary\nFull time benefit-eligibility beginning the first of the month after hire\n401(k) with company match\nGenerous PTO offering with additional time off for volunteering\nChoice of multiple medical insurance plans to best meet your needs\nAccess to Axia providers at little to no cost through Axia’s medical insurance\nAxia-paid life insurance, short term and long term disability\nFree counseling for colleagues and family members, including parents and parents-in-law\nAccess to discount on Hotels, Theme Parks, Gym Memberships, and more through the Great Works Perks Program\nAdditional insurance options including dental, vision, supplemental life insurance, FSA, HSA w/ employer contribution, identity theft, long term care, pet insurance and more!\nAt Axia Women’s Health, we’re passionate about creating a community where our colleagues and patients feel empowered to be their full, authentic selves. We welcome all individuals - without regards to gender, race, ethnicity, ability, or sexual orientation - and proudly celebrate our individual experiences and differences.\nIn compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. 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