{"id":3622719,"url":"https://alion.io/job/axios-executive-assistant","title":"Executive Assistant","company":{"id":11407,"name":"Axios","domain":"axios.com","url":"https://alion.io/company/axios","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Arlington, United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":75000,"max":80000,"currency":"USD","period":"year","gross":null,"usd_annual":80000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Axios","optional":false},{"name":"Google Calendar","optional":false},{"name":"JavaScript","optional":true},{"name":"Node JS","optional":true}],"status":"live","first_seen_at":"2026-11-02T14:59:27Z","employer_posted_date":"2026-11-02","last_verified_at":"2026-11-06T05:35:37Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"The big picture: Axios is a media company dedicated to delivering trustworthy news and information with efficiency, clarity, and Smart Brevity. We’re hiring a Virginia-based Executive Assistant to support our Chief Operating Officer, coordinate group meetings across her teams, and partner with her Chief of Staff on cross-functional projects and strategic initiatives.\nWhy it matters: As the COO’s internal and external commitments grow, thoughtful scheduling and reliable follow-through help her and her teams spend time where it matters most. Reporting to the Chief of Staff, this role divides its time roughly equally between direct support for the COO and cross-functional coordination and project support. The Chief of Staff sets priorities for strategic initiatives, projects and broader team support.\nGo deeper: In this role, you will make an impact at Axios with the following responsibilities:\nManage the COO’s calendar strategically, aligning internal and external commitments with her priorities and proactively resolving routine scheduling conflicts.\nLearn the COO’s priorities and working preferences, use sound judgment to resolve routine scheduling and logistical issues independently, and bring the Chief of Staff clear options when trade-offs or decisions need escalation.\nSchedule complex group meetings across the COO’s teams, working with executive assistants and participants to bring the right people together.\nOwn meeting logistics, invitations and materials, anticipating preparation needs and coordinating changes so participants know where to be and what to prepare.\nCoordinate the COO’s business travel end to end, maintain accurate itineraries and calendar details, and proactively manage changes with relevant partners.\nOrganize agreed follow-ups from group meetings, track owners and deadlines, and flag dependencies or outstanding items to the Chief of Staff.\nMaintain project plans, timelines and status updates; coordinate inputs across teams, follow up with owners, and surface risks, dependencies or decisions that need the Chief of Staff’s attention.\nGather and synthesize information, conduct research, and draft concise briefs, presentations and updates to support planning, leadership discussions and decisions.\nTake ownership of defined workstreams and special projects as assigned by the Chief of Staff, and identify practical ways to improve coordination, documentation and team processes.\nDraft, edit and coordinate internal and external communications for the COO and Chief of Staff, including team updates, stakeholder correspondence and meeting follow-ups; gather input, coordinate review and approval, and ensure messages are clear, accurate and timely.\nHandle sensitive information with discretion and keep the COO and Chief of Staff informed of changes that affect their plans.\nWorthy of your time: Ideal candidates will embody an entrepreneurial spirit, a passion for Axios’ mission, and have the following skills:\nExperience managing executive calendars and priorities, with strong scheduling and logistics skills in a fast-moving organization.\nExcellent prioritization, time management and attention to detail, with a proactive approach to anticipating needs and adapting as priorities change.\nClear, concise communication and confidence coordinating across multiple executives and teams, keeping colleagues and external contacts informed as plans change.\nStrong writing and editing skills, with experience preparing internal and external communications, adapting tone and content for different audiences, and capturing an executive’s voice with accuracy, professionalism and discretion.\nSound operational judgment: anticipate and solve routine problems, assess urgency, make decisions with limited guidance, and recognize when to escalate, while handling confidential information with discretion.\nStrong coordination skills: organize meeting preparation and follow-ups, track deadlines, and collaborate with executive assistants and accountable owners.\nExperience coordinating projects across teams, with the ability to turn broad goals into organized plans, track progress, and follow through without constant direction.\nAbility to synthesize information and prepare clear written updates and presentations, with curiosity about business priorities and how different teams work together.\nComfort using Google calendar, document and collaboration tools to keep schedules and follow-ups organized.\nWhat success looks like\nA well-managed COO calendar that reflects her priorities and minimizes avoidable conflicts.\nGroup meetings scheduled efficiently, with clear logistics and prepared participants.\nAccurate travel information and timely communication when plans change.\nVisible meeting follow-ups, with owners reminded and unresolved items surfaced promptly.\nCross-functional projects advance against agreed milestones, with clear ownership, timely updates and risks surfaced early.\nThe Chief of Staff has reliable project support and concise, useful materials to move strategic initiatives forward.\nSome experience and comfort using AI tools, with curiosity to learn more and apply them thoughtfully to day-to-day work.\nA trusted partnership with the COO and Chief of Staff, with clear boundaries for broader team support.\nStarting salary for this role is in the range of $75,000 - $80,000 and is dependent on numerous factors, including but not limited to location, work experience, and skills. This range does not include other compensation benefits. Axios' compensation philosophy takes into account cost of labor differentials across the country. Because this is a remote-optional job posting, this salary range takes into account all possible locations within the United States, but candidates will only be eligible for the salary range for their location.\nAxios is committed to embracing artificial intelligence as a core part of how we work. All team members are expected to actively develop AI literacy and use AI tools to enhance their productivity, creativity, and efficiency. We invest in ongoing learning to ensure every employee is equipped to responsibly and effectively integrate AI into their daily workflows.\nWhat Axios brings to the table besides salary:\n401(k) with employer match\nRobust PPO and High Deductible health insurance options on the Blue Cross Blue Shield network\nEmployer Health Savings Account (HSA) contribution for the high deductible health plan option\nDental and vision coverage\nPrimary caregiver 12-week paid leave\nGenerous vacation policy, plus holidays\nOne mental health day per quarter\nAnnual learning and development stipend\n$100 monthly work-from-home stipend\nTele-mental health services through Headspace\nOneMedical membership, including tele-health services\nPersonal health advocacy resources through HealthAdvocate \nInclusive fertility, hormonal health and family forming benefits through Carrot Fertility\nAccess to the Axios Employee Support Fund, which was created to allow employees to request financial support when facing financial hardship or emergencies \nIncreased work flexibility for parents and caretakers \nVirtual company-sponsored social events\nA strong and positive work environment\nA commitment to an open, inclusive, and diverse work culture\n Equal Opportunity Employer Statement\nAxios is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, age, gender identity, gender expression, veteran status, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.\nThis policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. 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