{"id":3755601,"url":"https://alion.io/job/axle-operations-coordinator","title":"Operations Coordinator","company":{"id":4416199,"name":"Axle","domain":"axleinfo.com","url":"https://alion.io/company/axleinfo","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":80,"open_postings":10,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":10,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Baltimore, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":45000,"max":50000,"currency":"USD","period":"year","gross":null,"usd_annual":50000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-04T16:06:48Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-07T01:47:51Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"(ID: 2026-3973)\nAxle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).\nAxle is seeking a Operations Coordinator to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute on Aging (NIA) located in Baltimore, MD.\nBenefits We Offer:\n100% Medical, Dental & Vision Coverage for Employees\nPaid Time Off and Paid Holidays\n401K match up to 5%\nEducational Benefits for Career Growth\nEmployee Referral Bonus\nFlexible Spending Accounts:Healthcare (FSA)\nParking Reimbursement Account (PRK)\nDependent Care Assistant Program (DCAP)\nTransportation Reimbursement Account (TRN)\n\nStatement of Need\nUnder this Scientific, Operations and Administrative Resources (SOAR) Task Order, the Contractor(s) shall provide Operations Coordinator I in support of the overall functions of the Office of the Scientific Director, NIA Intramural Research Program.\nTechnical Requirements\nCoordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, leave authorizations, training requests, individual/mass mailings, correspondence, reports and various forms.\nProvide administrative, procedural and informational resource support; work with staff to coordinate program workflow.\nWork with staff on proofreading, recommending, interpreting, and/or implementing internal administrative policies and procedures.\nEnsure that all necessary documentation is prepared and that signatures, approvals, clearances are obtained for recruitment/appointment of professional, technical, and support staff, renewal/extension of appointments, reassignments, pay increases/adjustments, separation/termination, etc.\nCoordinate meetings, workshops and courses for staff; schedule conference rooms.\nCoordinate meeting planning and logistical arrangements, including room and audiovisual reservations, WebEx, and other remote connection arrangements; prepare and transmit agendas and relevant materials; contact and communicate with participants; prepare and distribute meeting minutes.\nEstablish and maintain a fiscal year calendar; update shared calendars and databases; coordinate filing of office-wide reports and other activities including performance management documents, awards, committee memberships, etc.\nResearch information requested and provided that information; maintain status of projects; follow up on actions through contact with office staff\nProduce a wide range of documents; address a variety of office needs which may include word processing, information management, report preparation, publications, information gathering, communication, etc.\nPrepare and route personnel packages for onboarding, transfer, promotions, terminations, including processing of credentialing packages.\nActs as point of contact with management and administrative, budget and property management staff.\nDevelop, maintain and utilize various administrative databases.\nCoordinate and process equipment and office supply order requests; serve as the point of contact in the administration of all maintenance contracts for office equipment.\nAct as focal point and primary initial contact for matters concerning the Office; design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.\nProvide information to staff on policies and procedures for government travelers and invited guests.\nExplain HHS and NIH property policies, procedures and regulations in relation to the acquisition of accountable property items.\nServe as a resource for staff regarding established policy; keep abreast of new guidance and policies; disseminate information to staff and respond to requests for information regarding status of projects or actions.\nDevelops, maintains and updates documentation, databases and spreadsheets for personnel, budget and travel actions.\nSet up and format spreadsheets to analyze information.\nMaintain tracking systems; use records management systems to ensure proper filing, accountability, storage and retrieval of files.\nAssemble and summarize data, background information and other materials from source materials or automated systems.\nDevelop, maintain and update spreadsheets for personnel and budget actions; coordinate actions; ensure that deadlines are met; provide follow-through.\nMaintain databases for tracking, analyzing and reporting of all activities including professional activities, travel and project management.\nPrepare all documents required for new appointments, renewals and terminations including all documents needed for visas.\nPrepare, or prepare selected components of, HR packages, awards and justifications for incentives documents including recruitment, relocation, and retention incentives.\nMaintain contacts database; update/maintain calendars and shared calendars for multiple staff members.\nDevelop, update, and maintain spreadsheets to analyze information, including personnel, budget, travel, and training; develop budget proposals; monitor expenditures; create summaries and report based on information; oversee administrative reference documents such as staff schedules, tours of duty, contact information, budget tracking, etc.; upload, organize, and maintain information on SharePoint.\nPrepares inventory and purchase requests and assists with property management.\nPrepare requisitions for purchase of office supplies and miscellaneous items; maintain office records including office procurements and reimbursement procedures.\nEnter requests for office supplies using POTS.\nInventory office supplies and equipment; prepare and process purchase requests and maintenance agreements.\nProcess and track order requests using government systems (i.e., POTS) on behalf of branch staff.\nManage office records and spreadsheets including office procurements, reimbursements, and property.\nMaintain space utilization records, inventoried and projections; compile, organize and analyze necessary associated materials.\nPrepare and track requests and justifications for the purchase of materials, supplies and office equipment; follow up on purchase and procurement requests; review receiving documentation and reconcile all receiving problems; maintain records and spreadsheets of all requests.\nCoordinates with management on special projects.\nCoordinate staff responses to data calls from the Office of the Director.\nProvide direct administrative, procedural and informational resource support; work with staff to coordinate program workflow.\nParticipate in developmental activities involving studies and analysis of internal administrative operations, organizations or management to achieve greater economies and efficiency.\nPrepare materials for incorporation into workflow and operational analyses, cost studies and/or equipment utilization.\nPerform a variety of complex, specialized support tasks on an ongoing and ad hoc basis; manage special projects, draft letters and reports, prepare/edit presentations, develop meeting agendas and create and update spreadsheets and databases.\nCompile data and create and maintain PowerPoint presentations for presentation utilizing computer programs.\nPerform a variety of functions such as compiling, retrieving and organization of information, data entry, researching references for projects, development and analysis of information to support decision alternatives.\nResearchers and propose new administrative procedures.\nGather and analyze information about processes and programs.\nResearch and advise staff on technology needs/updates such as laptops, mobile devices and monitors.\nOther Requirements\nThis requirement is for one (1) Full-Time employee.\nWork will be performed during normal business hours, Monday-Friday, excluding Federal holidays.\nFlexible work schedule.\nWork location is Baltimore, MD. Telework may be authorized if approved by the Task Leader, COR, and the Contracting Officer.\nSpecific Qualifications\nAll support positions require a minimum of a B.A. or B.S. degree and/or the education, skills and relevant years of experience.\nDeliverables and Reporting Requirements\nMeet weekly with lab members to present updates, and provide reports as needed\nDisclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.\nThe diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.\nAccessibility: If you need an accommodation as part of the employment process please contact: \nThis role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate’s experience, qualifications, skills, and location.\nSalary Range\n$45,000—$50,000 USD","description_format":"text","description_chars":10113,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["401k plan","Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":true,"industries":["Bioinformatics","IT Consulting & Digital Transformation","AI for Science","Healthcare & Life Sciences Consulting"],"lifecycle":[{"event":"open","at":"2026-11-04T16:49:55Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.628,"p_room":1,"age_days":1,"expected_fill_days":10,"reasons":["conf:2","stale_co","velocity","win:early"],"computed_at":"2026-11-06T05:58:05Z"},"pay":{"stated_usd_annual":50000,"is_top_pay":false},"html_url":"https://alion.io/job/axle-operations-coordinator","json_url":"https://alion.io/job/axle-operations-coordinator.json","meta":{"generated_at":"2026-11-07T04:58:47Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":12135,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-08T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4416199},"rest":"https://alion.io/mcp/rest/get_company?id=4416199"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Faxle-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Faxle-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Faxle-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/axle-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Faxle-operations-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3755601}},{"tool":"search_jobs","arguments":{"company":"axleinfo.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3755601},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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