{"id":2837222,"url":"https://alion.io/job/azora-office-manager-and-executive-assistant","title":"Office Manager and Executive Assistant","company":{"id":4396803,"name":"Azora","domain":"azora.space","url":"https://alion.io/company/azora-3","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Deel","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Phoenix, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":80000,"period":"year","method":"role_country_seniority_unknown","sample_n":10823},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-08-11T12:33:09Z","employer_posted_date":"2026-09-09","last_verified_at":"2026-10-24T16:52:08Z","board_verified":true,"closed_at":null,"days_open":74,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":74},"description":"About the role\nAzora is looking for an energetic, highly resourceful person to help keep a fast-growing company organized and moving.\nThis is a broad, in-person role spanning executive support, purchasing, travel, office organization, team logistics, recruiting coordination, and basic people operations. You will become the person the team relies on to solve practical problems quickly, coordinate the details behind important work, and make sure nothing gets lost between people, vendors, systems, and deadlines.\nThe right person thrives around people and activity. You enjoy tracking down hard-to-find equipment, untangling difficult travel schedules, organizing a busy office, helping new employees get started, and handling unexpected problems without waiting for someone to create a process first.\nThis is not a narrow administrative role or a predictable list of recurring tasks. Azora is growing quickly, and the work will change with it. There is substantial room to take on broader ownership of company operations as the team expands.\nWhat you’ll do\nProvide executive and team support, including scheduling, calendar management, domestic and international travel coordination for employees, candidates, and company visitors, and organizing team events, dinners, off-sites, and meeting logistics\n\nKeep the office organized, functional, stocked, and ready for employees, customers, and visitors.\n\nOwn company purchasing, including office supplies, equipment, shipping, vendor coordination, and expense documentation.\n\nCoordinate interviews and support employee onboarding and offboarding, working with Azora’s PEO and external providers on payroll, benefits, documentation, and account setup.\n\nHelp employees resolve routine operational questions and connect them with the right internal or external resource.\n\nMaintain company records, subscriptions, vendor information, insurance documents, and recurring administrative deadlines.\n\nProactively keep CRM updated, maintaining up-to-date data on key contacts\n\nTrack open operational tasks and follow up persistently until they are completed.\n\nImprove and document internal systems for purchasing, travel, onboarding, document management, and office operations as company scales\n\nTake ownership of special projects and unexpected problems that do not fit neatly within another person’s role.\n\nRequired Qualifications\nPrevious experience in company operations, office management, hospitality, recruiting coordination, executive administration, or a similarly demanding role.\n\nExceptional organization and attention to detail.\n\nStrong written and verbal communication skills.\n\nDemonstrated ability to manage many changing priorities without losing track of commitments.\n\nResourcefulness and comfort completing unfamiliar tasks with limited direction.\n\nStrong judgment regarding urgency, confidentiality, cost, and when to escalate.\n\nComfortable working in person and supporting a team that moves quickly.\n\nAble to interact naturally and professionally with engineers, candidates, vendors, customers, and external partners.\n\nProficiency with modern productivity, travel, purchasing, and communication tools.\n\nPreferred\nExperience with purchasing - especially of highly technical equipment.\n\nExperience working in a startup or rapidly growing company.\n\nExperience with vendor management, employee onboarding, or office operations.\n\nExperience coordinating complex travel and company events.\n\nInterest in growing into broader responsibility for company operations.\n\nA genuine enjoyment of ambitious environments, unusual requests, and problems that initially appear impossible.\n\nLocation & arrangement\nThis is a full-time, in-person role based in the Bay Area. Some travel may be required.\nBenefits:\nGenerous equity\n\nCompetitive healthcare (including options for vision and dental)\n\n401(k)\n\nUnlimited PTO\n\nEEO & Reasonable Accommodations\nAzora is proud to be an equal opportunity employer. \n\nIf you need a reasonable accommodation as part of your application for employment or interviews with us, please let us know by contacting \n\nExport Control\nTo conform to U.S. Government export regulations, applicants must be a (i) U.S. citizen or national, (ii) U.S. lawful permanent resident (iii) protected individual as defined by 8 U.S.C. 1324b(a)(3), or (iv) be eligible to obtain the required authorizations from the U.S. Department of State.\nSalary ranges are based on the following criteria:\nFinal salary is based on geographic location, experience, skills, and qualifications.\n\nAbout this Company\nAzora is building high-bandwidth communications infrastructure for environments where fiber can’t reach. This work spans LEO spacecraft constellations, lunar exploration missions, GEO satcom, deployable optical ground for defense, and data centers both on- and off-world. To enable rapid global proliferation Azora is developing compact and modular optical terminals small enough to deploy from a backpack, and space terminals that support high speed optical links from LEO out to the Moon.","description_format":"text","description_chars":5054,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Company events","Equity","Unlimited PTO"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-19T07:23:25Z"}],"visa":[],"liveness":{"score":9,"band":"cold","label":"Long shot","p_open":1,"p_active":0.338,"p_room":0.28,"age_days":73,"expected_fill_days":27,"reasons":["conf:1","win:tail","crowd:"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/azora-office-manager-and-executive-assistant","json_url":"https://alion.io/job/azora-office-manager-and-executive-assistant.json","meta":{"generated_at":"2026-10-24T18:36:21Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":27101,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4396803},"rest":"https://alion.io/mcp/rest/get_company?id=4396803"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fazora-office-manager-and-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fazora-office-manager-and-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fazora-office-manager-and-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/azora-office-manager-and-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fazora-office-manager-and-executive-assistant"}]}