{"id":2359791,"url":"https://alion.io/job/baffinland-crushing-administrative-assistant","title":"Crushing Administrative Assistant","company":{"id":4420056,"name":"Baffinland","domain":"baffinland.com","url":"https://alion.io/company/baffinland","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":29000,"max_usd":47000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":439},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-12T15:36:38Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-26T14:59:44Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Mission for this Position\nAbout Us\nAt Baffinland, we work and live beyond the Arctic Circle, mining iron ore at our Mary River Property, located in the Qikiqtani Region of Nunavut on Baffin Island; one of the world’s most captivating and seldom seen destinations. We are a unique company with a strong management who have amassed specialty experience on northern mining projects through all phases of Inuit consultation, permitting, construction and operation. Our workforce brings together the modern practice of safe, sustainable mining and the enduring value of a traditional culture, which is rapidly advancing. The result is a work and community experience you won't find anywhere else. We are looking for people ready to share, build, and grow with our company.\nReporting directly to the Mobile Maintenance Manager, duties include being the first point of administrative contact for the mobile maintenance department which requires formal communication and interaction with all staff, employees, business partners, contractors, vendors and/or other external parties effectively supporting all of the mobile maintenance department’s administrative tasks and functions.\nMain Accountabilities\nEnter and track data to create, produce and communicate daily, weekly, and monthly reports as required and requested.\nUsing SAP effectively to create orders, enter data, set up data draws and downloads & perform other SAP functions and transactions as required and requested.\nCoordinate and organize labour resources with vendors, human resources and labour relations\nPrepare paperwork and document packages as required and requested\nUpdate all communications contacts for department and report as required\nArchive, track and file all training records, certification records, SOPs, FLRAs, JHAs, documentation sign offs, or other materials as required or requested.\nOrganize, document and chair meetings as required and requested\nIdentify and place orders for administrative supply and other department requirements and expedite as required\nTrack attendance, create and maintain work and vacation schedules, audit and prepare timesheets and perform submissions to payroll using ADP software. \nFacilitate and track all attendance non-conformities, medical leaves, vacation and time off requests.\nSupport the successful continuation and conformance to all statutory IIBA obligations, Departmental Certifications and Professional requirements or obligations\nDemonstrated high level of analytical ability and ability to problem solve.\nDemonstrated ability to achieve results within a team environment with minimal supervision at times.\nGood oral and written communication skills. \nStrong organizational skills with the ability to prioritize. \nHigh level of attention to detail and excellent follow-up skills. \nSolid understanding of business professionalism and the ability to work in a team environment.\nOther tasks as assigned to coordinate Maintenance department administrative functions\nMain Qualifications\nDiploma from a vocational institution in Administrative or business-related discipline is required\nMinimum of 2 years of experience in a similar field is required\nDemonstrated technical competence with MS Office - Word, Visio, PowerPoint, Excel, Electronic Mail, and other office automation equipment is required\nSAP or similar management information system software application experience is required\nADP - payroll management software experience is preferred\nFinancial and accounting experience, dealing with contracts, time tracking and invoicing is required\nJob Location\nMary River Mine Site, NU, CanadaCompensation\nCompensation for this position is aligned with Baffinland’s approved compensation framework and current market conditions. Final compensation will be determined based on:\nRelevant education and certifications\nRelated training and experience\nInternal equity considerations\nThis site-based role is eligible for participation in the travel benefits, site premiums, comprehensive health and dental coverage, and pension participation\nEligibility & Hiring Consideration\nAll applicants must be legally entitled to work in Canada.\nIn accordance with our commitments under the Inuit Impact and Benefit Agreement (IIBA), priority hiring consideration will be given to Inuit candidates and residents of Nunavut, particularly from communities near our operations.\nBaffinland is committed to building a diverse workforce and encourages applications from Indigenous Peoples, women, and individuals from underrepresented groups.","description_format":"text","description_chars":4535,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-12T15:36:38Z"}],"visa":[],"liveness":{"score":75,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.83,"p_room":0.9,"age_days":13,"expected_fill_days":21,"reasons":["conf:0","win:mid","comp:junior"],"computed_at":"2026-10-26T05:57:25Z"},"pay":null,"html_url":"https://alion.io/job/baffinland-crushing-administrative-assistant","json_url":"https://alion.io/job/baffinland-crushing-administrative-assistant.json","meta":{"generated_at":"2026-10-26T15:23:47Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20513,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4420056},"rest":"https://alion.io/mcp/rest/get_company?id=4420056"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbaffinland-crushing-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbaffinland-crushing-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbaffinland-crushing-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/baffinland-crushing-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbaffinland-crushing-administrative-assistant"}]}