{"id":2453302,"url":"https://alion.io/job/bahs-eh188-executive-assistant-abu-dhabi","title":"EH188 - Executive Assistant - Abu Dhabi","company":{"id":4420687,"name":"British American Household Staffing","domain":"bahs.com","url":"https://alion.io/company/bahs-2","size_band":"1001-5000","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Abu Dhabi, United Arab Emirates"],"countries":["AE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":23000,"max_usd":56000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2188},"experience_years_min":5,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-13T15:22:48Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-24T19:04:39Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"Overview\nAn executive assistant is being sought in Abu Dhabi. They will be handle a variety of responsibilities ranging from daily administrative tasks to high-priority projects. The ideal candidate will be proactive, detail-oriented, and capable of working in a fast-paced environment with accuracy and discretion.\nResponsibilities\nDay-to-day responsibilities would include a combination of the following:\nExecutive & Admin Support\nCalendar Management: Coordinate and manage complex scheduling of meetings, appointments, and events, with a keen understanding of priorities and commitments in various time zones.\nDocument Preparation: Draft and edit correspondence, presentations, reports, and agendas to a high professional standard with high accuracy and attention to detail.\nEmail and Communication Management: Screen, prioritize, and manage email communications and inquiries, ensuring timely responses and follow-up actions.\nTravel Arrangements: Plan and book travel itineraries, including flights, accommodations, and transportation, ensuring smooth logistics.\nExpense Reporting: Manage expense reporting, including submissions, reimbursements, receipt tracking, and reconciliation.\nSystem Creation and Efficiency: Create systems to streamline recurring tasks and maximize efficiency through the use of technology.\nCoordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items\nScreen and prioritize emails, phone calls, and correspondence, as needed\nHandle multiple time zones (US HQ) and adjust schedules accordingly to accommodate changing priorities and last-minute adjustments\nPlan and execute flawless logistics for meetings, events, and travel, ensuring all arrangements align with preferences and requirements\nMaintain accurate records, files, and databases, keeping track of important documents, contracts, policies and agreements\nProject Management and Support\nSpecial Projects Assistance: Support various projects, initiatives, focusing on strategic objectives and critical engagements.\nEvent Coordination: Assist in planning and organizing events, from venue selection and guest list management to coordinating on-site logistics for seamless execution.\nStakeholder Engagement: Assist in maintaining and cultivating relationships with stakeholders, demonstrating professionalism and cultural sensitivity.\nGift Sourcing and Procurement\nSourcing: Identify, research, and source high-end, culturally appropriate gifts for a range of occasions, often involving bespoke or custom-made items.\nVendor Relations: Build and maintain relationships with regional vendors, ensuring access to unique and exclusive items.\nLogistics Coordination: Manage the logistics of purchasing, delivery, and quality control of gifts, including tracking and ensuring timely delivery.\nInventory Management: Maintain an organized inventory management system, regularly assessing stock levels, coordinating restocking, and tracking high-value or bespoke items. Collaborate with vendors for quality procurement and manage storage logistics, including seasonal item care.\nStrategic Engagement and Research\nResearch & Reporting: Conduct in-depth research on varied topics as needed, preparing reports and updates for strategic decision-making.\nProblem Solving and Decision Making: Anticipate and address challenges, utilizing sound judgment and discretion to navigate sensitive situations.\nQualifications\nBachelor’s degree in Business Administration, Communications, or a related field.\nMinimum of 5 years of experience as an Executive Assistant or in a similar role.\nStrong organizational and time management skills.\nExcellent verbal and written communication skills.\nProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).\nAbility to handle multiple tasks and work under pressure.\nRequirements\nCultural Competence: Familiarity with Middle Eastern culture and customs.\nProject Management Skills: Demonstrated ability to manage multiple tasks and projects with competing priorities in a high-stakes environment.\nExceptional Interpersonal and Communication Skills: Strong written and verbal communication abilities, with high attention to detail.\nStrong Organizational Skills: Highly organized, with excellent time management skills and the ability to anticipate needs.\nProfessionalism and Discretion: Proven track record of maintaining confidentiality and managing sensitive information.\nFamiliarity with travel coordination and logistics.\nExperience in event planning and coordination.\nStrong problem-solving and decision-making abilities.\nDiscretion and confidentiality in handling sensitive information.\nFlexibility to adapt to changing priorities and last-minute adjustments.\nThe role requires flexibility, as there may be occasional weekend or evening work to accommodate the scheduling needs.\nThe position is based in Abu Dhabi.\nSalary and Benefits\nSalary:\no DOE\nHolidays:\no 30 business days holidays\no UAE public holidays\nHealth and Life Insurance:\no Medical insurance under Company name Insurance Plan for family status, the same will be extended to spouse and children (maximum of 3 eligible children). Life insurance will be provided to yourself.\nFinancial Benefits:\no Discretionary Bonus\no Annual education allowance as per the policy for up to three dependent children residing in the UAE between the age of 3 and 18 years of age\nWork Environment:\no Office based\no Team building events\nVisa Sponsorship:\no The Company will sponsor your work visa and cover all the costs incurred during the process","description_format":"text","description_chars":5560,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Health insurance","Life insurance"],"hiring_locations":[{"name":"United Arab Emirates","iso":"AE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-13T15:22:48Z"}],"visa":[],"liveness":{"score":19,"band":"cold","label":"Long shot","p_open":1,"p_active":0.418,"p_room":0.45,"age_days":10,"expected_fill_days":7,"reasons":["conf:3","agency","win:tail"],"computed_at":"2026-10-24T06:02:35Z"},"pay":null,"html_url":"https://alion.io/job/bahs-eh188-executive-assistant-abu-dhabi","json_url":"https://alion.io/job/bahs-eh188-executive-assistant-abu-dhabi.json","meta":{"generated_at":"2026-10-24T22:22:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":32765,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-25T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4420687},"rest":"https://alion.io/mcp/rest/get_company?id=4420687"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fbahs-eh188-executive-assistant-abu-dhabi"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fbahs-eh188-executive-assistant-abu-dhabi"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fbahs-eh188-executive-assistant-abu-dhabi"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/bahs-eh188-executive-assistant-abu-dhabi\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fbahs-eh188-executive-assistant-abu-dhabi"}]}